Operations & Administrative Coordinator

Vaco is partnering with a growing manufacturing company in Tempe, AZ, to hire an Operations & Administrative Coordinator. This is a fully onsite, contract-to-hire opportunity with an immediate need. The position offers up to $30/hour, depending on experience, and is an excellent opportunity to join a dynamic and expanding team.

Responsibilities:

• Prepare, format, scan, and maintain operational documents, technical data sheets, reports, and internal correspondence. Manage both physical and cloud-based filing systems to ensure accurate recordkeeping and secure document storage.
• Assist with daily office operations by managing front-desk activities, handling corporate communications, coordinating office and facility supply orders, and supporting logistics for client and stakeholder visits.
• Process and maintain records for incoming and outgoing shipments, verify inventory and packing lists, and support operational teams with material tracking and documentation accuracy.
• Provide administrative support for HR functions, including employee onboarding, payroll processing, personnel records management, and other general human resources activities

Job Requirements:

• 3+ years of professional administrative, clerical, office assistant, or operational coordination experience.
• Experienced with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.