Administrative Assistant

Position Overview Our client, a well-established company in the real estate industry, is seeking a polished and professional Administrative Assistant to support their office and operations team. This is a highly visible, customer-facing position that will provide day-to-day administrative support while helping ensure the office runs smoothly. The ideal candidate is organized, detail-oriented, professional, and comfortable interacting with clients, vendors, and internal leadership in a fast-paced corporate environment.

Key Responsibilities

• Provide general administrative and operational support to the team.
• Serve as an initial point of contact for clients, visitors, and vendors.
• Answer phones and assist with email and written correspondence.
• Coordinate customer requests and follow up to ensure timely resolution.
• Maintain electronic and paper filing systems.
• Update spreadsheets, databases, directories, and other records.
• Assist with office supply inventory and general office organization.
• Prepare notices, correspondence, and other administrative documents.
• Coordinate conference room and meeting space usage.
• Assist with access cards, keys, and other office-related requests.
• Provide support with vendor coordination and service requests.
• Assist with purchase orders and basic AP/AR-related administrative tasks as needed.
• Support office events and other special projects.
• Assist with employee and office setup as needed.

Qualifications

• Previous administrative, office support, or customer service experience.
• Real estate, property management, or professional services experience is a plus, but not required.
• Excellent verbal and written communication skills.
• Polished and professional demeanor with strong customer service skills.
• Strong organizational skills and attention to detail.
• Proficiency with general office systems, spreadsheets, and databases.
• Ability to manage multiple priorities and work effectively with different levels of the organization.
• Comfortable working 100% on-site in Newport Beach.
• Bachelor’s degree preferred.

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