Accounts Receivable Specialist

The Accounts Receivable (AR) Specialist is responsible for managing and processing customer invoicing, collections, cash applications, and account reconciliations while ensuring accuracy and timely payment of outstanding balances. This role works closely with internal departments and external clients to maintain positive relationships and support overall financial operations.

Responsibilities

• Generate and distribute customer invoices accurately and timely
• Monitor accounts for outstanding balances and follow up on overdue payments
• Apply customer payments, wire transfers, and ACH transactions
• Reconcile customer accounts and resolve billing discrepancies
• Maintain accurate AR records and documentation
• Prepare aging reports and assist with collection efforts
• Communicate professionally with customers regarding account status and payment inquiries
• Collaborate with accounting and sales teams to resolve invoice or payment issues
• Assist with month-end closing activities and reporting
• Ensure compliance with company policies and accounting procedures

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field required
• 2+ years of accounts receivable, billing, or accounting experience preferred
• Strong understanding of accounting principles and AR processes
• Proficiency in Microsoft Excel and accounting/ERP systems
• Excellent communication, organizational, and problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment
• High level of accuracy and attention to detail

Preferred Qualifications

• Experience with ERP systems such as NetSuite, SAP, Oracle, or Microsoft Dynamics
• Prior experience in a corporate or shared services environment
• Knowledge of collections and cash application processes

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.