Accounts Payable Specialist

Position Summary Our client is seeking a detail-oriented and organized Accounts Payable Specialist to join their growing accounting team. This individual will be responsible for processing high-volume invoices, managing vendor relationships, ensuring timely payments, and supporting month-end close activities. The ideal candidate has strong attention to detail, excellent organizational skills, and experience working in a fast-paced environment.

Key Responsibilities

• Process high-volume accounts payable invoices accurately and timely
• Perform 3-way matching of purchase orders, invoices, and receiving documentation
• Review invoices for proper coding and approvals
• Prepare and process weekly check runs, ACH payments, and wire transfers
• Reconcile vendor statements and resolve discrepancies
• Respond to vendor inquiries regarding payment status
• Maintain vendor records, including W-9s and account setup information
• Assist with month-end closing activities and AP reconciliations
• Support 1099 preparation and year-end reporting
• Maintain organized electronic and physical filing systems
• Collaborate with internal departments to resolve invoice and payment issues
• Assist with special projects and process improvements as needed

Qualifications

• 2+ years of Accounts Payable experience
• Experience working with high-volume invoice processing
• Strong understanding of AP processes and accounting principles
• Knowledge of 3-way matching and vendor reconciliation
• Proficiency in Microsoft Excel and Microsoft Office Suite
• Experience with ERP or accounting systems preferred
• Excellent organizational, communication, and problem-solving skills
• Ability to manage multiple priorities and meet deadlines

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.