Accounting Office Manager

The Accounting Office Manager is responsible for overseeing day-to-day accounting operations, managing office administration functions, and providing support for human resources and employee benefits activities. This role serves as a key member of the administrative team, ensuring efficient financial processes, maintaining accurate records, supporting employee needs, and helping create a well-organized office environment.

Key Responsibilities

Accounting & Finance

• Manage the full cycle of Accounts Payable (AP), including invoice processing, coding, approvals, and vendor payments.
• Oversee Accounts Receivable (AR) functions, including invoicing, collections, cash application, and account reconciliation.
• Prepare bank reconciliations and maintain accurate financial records.
• Assist with month-end and year-end closing activities.
• Monitor cash flow and support budgeting efforts.
• Maintain vendor and customer account information.
• Work with external accountants and auditors as needed.
• Ensure compliance with company policies and accounting procedures.

Office Administration

• Oversee daily office operations and administrative functions.
• Maintain office supplies, equipment, and vendor relationships.
• Coordinate facility-related needs and office maintenance.
• Prepare reports, correspondence, and presentations as needed.
• Support leadership with scheduling, meetings, and special projects.
• Maintain organized electronic and physical filing systems.
• Serve as a point of contact for employees, vendors, and visitors.

Human Resources Support

• Assist with employee onboarding and offboarding activities.
• Maintain employee records and HR documentation.
• Coordinate background checks, new hire paperwork, and employment verifications.
• Support recruiting efforts, including interview scheduling and candidate communication.
• Assist with policy administration and employee communications.
• Help ensure compliance with employment laws and company policies.

Benefits Administration Support

• Assist employees with benefit enrollment and benefit-related questions.
• Coordinate annual open enrollment activities.
• Maintain benefit records and process employee changes.
• Act as a liaison between employees and benefit providers.
• Support payroll-related benefits deductions and reconciliation activities.
• Assist with workers' compensation and leave administration documentation.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 5+ years of accounting, bookkeeping, office management, or related experience.
• Strong knowledge of Accounts Payable, Accounts Receivable, and general accounting principles.
• Experience supporting HR and employee benefits administration preferred.
• Proficiency with Microsoft Office Suite, especially Excel.
• Experience with accounting software and ERP systems.
• Excellent organizational, communication, and problem-solving skills.
• Ability to handle confidential information with professionalism and discretion.
• Strong attention to detail and ability to manage multiple priorities.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.