Brain Metastases Research Collaborative Program Coordinator

The UVA Health Brain Metastases Research Collaborative (BMETS-RC) is seeking a highly organized, collaborative, and motivated Program Coordinator to support the operations, continued growth, and strategic direction of this interdisciplinary research initiative.

The BMETS-RC brings together clinicians, investigators, research staff, data scientists, trainees, and external collaborators to improve outcomes for patients with brain metastases through clinical research, translational investigation, data-driven discovery, and multi-institutional collaboration.

The Program Coordinator will serve as the central operational resource and primary point of contact for the collaboration. The successful candidate will coordinate stakeholders and meetings, manage multiple concurrent projects, monitor progress toward strategic goals, and support grant applications, scientific presentations, and manuscript development. The position will also coordinate the program’s monthly research presentations, annual retreat, regional symposium, and other collaborative activities.

A major responsibility will be coordinating the development and operation of a multi-site brain metastases registry. The Program Coordinator will support registry implementation, site onboarding, data platform configuration, regulatory and data governance activities, data quality monitoring, and communication among participating institutions. Once the registry is operational, the coordinator will perform and oversee routine data abstraction and entry.

This position offers an opportunity to contribute meaningfully to a growing interdisciplinary program focused on improving the care and outcomes of patients with brain metastases.

Minimum Requirements Education: Bachelor’s Degree in health sciences, public health, clinical research, biology, data science, health administration, project management, or a related field.

Preferred Qualifications

• Experience in a healthcare, academic medical center, cancer center, clinical research, or biomedical research environment
• Experience coordinating interdisciplinary or multi-institutional programs
• Experience abstracting clinical information from electronic health records and familiarity with clinical research data-management platforms
• Familiarity with institutional review board processes, human-subjects research, HIPAA requirements, data-use agreements, or research compliance
• Experience supporting grant applications, scientific manuscripts, abstracts, or academic presentations
• Experience planning research conferences, retreats, symposia, or educational programs
• Proficiency in spreadsheet-based data management, data-quality review, reporting, or basic data visualization
• Project-management training or certification
• Strong written, verbal, and interpersonal communication skills
• Excellent attention to detail and commitment to accurate, high-quality work
• Ability to work independently while contributing effectively within an interdisciplinary team
• Ability to establish productive relationships with faculty, clinicians, research personnel, administrators, trainees, and external collaborators
• Strong problem-solving skills and the ability to anticipate needs, identify barriers, and follow projects through completion
• Proficiency with standard office and collaborative software, including word processing, spreadsheets, presentations, shared calendars, and virtual-meeting platforms
• Ability to handle sensitive or confidential information with discretion
• Willingness and ability to learn clinical research processes, medical terminology, regulatory requirements, and research data systems

Physical Demands This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The anticipated hiring range is $65,000–$80,000, commensurate with education and experience.

This is an exempt-level, benefited position. Learn more about UVA benefits.

This is a restricted position, which is dependent on funding and is contingent upon funding availability.

This position is based in Charlottesville, VA, and must be performed fully on-site.

To learn more about UVA and the Charlottesville area, visit UVA Life and Embark CVA.

Application review will begin after November 14, 2026.

Background checks and pre-employment health screenings will be conducted on all new hires prior to employment.

This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply Please apply online, by searching for requisition number R0089062. Complete an application with the following documents:

• A current résumé or curriculum vitae
• A cover letter describing your relevant experience and interest in the position, and a personal statement on your qualifications for the position

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants: Search and apply for jobs on the UVA Internal Careers website.

Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

For questions about the application process, please contact Jessica Russo, Senior Recruiter, sxv9zv@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.