AP Payment Analyst

Description

JOB SUMMARY

The AP Payment Analyst is responsible for executingend-to-end biweekly pay cyclesacrossall payment methods and banks. Key responsibilities include preparing payment forecasts, reconciling forecasts to pay cycle results and resolving all discrepancies,processing payment voids,and placing stop payments with banks. This role is essential to ensuring vendors are paid accurately and on time while maintaining strong internal controls overthedisbursement process.

DUTIES AND RESPONSIBILITIES

Biweekly Pay Cycle

• Prepare the payment forecast in advance of each pay cycle.
• Run pay cycles for each bank and payment method.
• Review material payments for accuracy and reasonableness prior to release.
• Create payments and submit them for approval in accordance with established procedures.
• Coordinate timely and secure check distribution.
• Investigate and resolve payment errors promptly.
• Ensure vendor credits are applied in a timely manner.
• Reconcile the payment forecast to actual payments and resolve any discrepancies.
• Review and manage installment and invoice holds to ensure timely resolution.
• Research and address any outstanding checks and support escheatment process.

Daily AP Close

• Assist with daily AP close quality control and reconciliation.
• Review and process invoice approvals.
• Identify invalid vouchers and place them on hold for resolution.
• Process exception reports and resolve validation errors.

Lease Payments

• Keep detailed records of all recurring lease payments.
• Process monthly payments for current leases.
• Communicate with field regions regarding renewals and update records as needed.
• Coordinate setting up new recurring lease payments.
• Collaborate with Lease Accounting regarding lease records and payments.

System Maintenance

• Process payment voids and place stop payments with banks as needed.
• Process invoice cancellations to close outstanding liabilities.

Special Projects

• Review and analyze AP Aging and act on any identified issues
• Assist with annual 1099 filing process
• Respond to tax audit requests for invoice documentation.
• Support process improvement initiatives and other ad hoc projects as assigned.

EDUCATIONAL & EXPERIENCE REQUIREMENTS

Bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent work experience

Prior accounts payable experience required; payment processing experience required.

Proficient in Microsoft Office applications, including Excel (e.g., VLOOKUPs and pivot tables), Word, and Outlook.

Experience with Oracle and Coupa strongly preferred.

Understanding of internal controls and payment fraud prevention practices.

Strong attention to detail and commitment to accuracy.

Ability to work independently, prioritize tasks, and meet pay cycle deadlines.

Strong verbal and written communication skills.

Professional, positive demeanor with a customer service mindset.

Collaborative team player.

Important Information for Applicants:

• Asplundh Tree Expert, LLC and its family of companies are Equal Opportunity Employers. We consider all qualified applicants without regard to any legally protected characteristic.
• If you require reasonable accommodation during the application or hiring process, please contact our ADA Coordinator at 1-800-248-8733, ext. 3656.
• Employment offers are contingent upon successful completion of applicable pre-employment requirements, which include background screening, drug testing, and employment eligibility verification.
• Compensation determination is based on market data, job scope and individual qualifications.
• We offer a competitive total rewards package inclusive of health and welfare and retirement benefits, as well as paid time off and holiday pay benefits.
• Unsolicited resumes without an executed agency agreement become the property of the company.