Fleet Manager

Position Summary

The Fleet Manager is responsible for overseeing Utili-Serve's fleet operations, maintenance programs, compliance requirements, and fleet assets. This position ensures vehicles, equipment, and trailers are maintained safely, efficiently, and cost-effectively to support company operations.

The Fleet Manager will lead fleet personnel, manage vendor relationships, oversee fleet maintenance and compliance programs, administer budgets, and develop strategies that improve fleet reliability, utilization, and overall operational performance.

Essential Responsibilities

Fleet Management

· Manage all fleet operations, maintenance, and asset management activities.

· Oversee the lifecycle of company vehicles and equipment, including acquisition, utilization, maintenance, replacement, and disposal.

· Develop and implement fleet policies, procedures, and best practices.

· Monitor fleet performance, utilization, and operating costs.

· Maintain accurate vehicle records, maintenance histories, registrations, and asset documentation.

· Facilitate and manage vehicle, equipment, and property damage insurance claims, including coordination with insurance carriers, repair vendors, and internal stakeholders.

Maintenance & Operations

· Direct all preventive maintenance and repair activities.

· Ensure vehicles and equipment are maintained to maximize uptime and reliability.

· Review repair orders, maintenance schedules, and service records.

· Coordinate internal maintenance activities and external repair vendors.

· Communicate vehicle availability and maintenance schedules with Operations and Dispatch.

Compliance & Safety

· Ensure compliance with DOT, FMCSA, OSHA, EPA, and company regulations.

· Participate in vehicle and equipment accident investigations, working closely with Operations, Safety, and Human Resources to identify root causes, document findings, and implement corrective actions.

· Administer fleet inspection, licensing, and compliance programs.

· Develop and enforce fleet safety policies and procedures.

· Partner with Safety and Operations teams to promote a safe working environment.

· Support driver qualification and training initiatives.

Financial Management

· Develop and manage fleet operating and capital budgets.

· Monitor maintenance, fuel, and operating expenses.

· Identify opportunities to improve efficiency and reduce costs.

· Prepare fleet performance reports and recommendations for leadership.

Leadership & Development

· Supervise, coach, and develop fleet maintenance personnel.

· Support recruiting, onboarding, training, and performance management efforts.

· Foster a culture of accountability, safety, teamwork, and continuous improvement.

· Establish performance goals and departmental objectives.

Qualifications

Required

· 7+ years of fleet operations, fleet maintenance, or transportation management experience.

· 3+ years of leadership or supervisory experience.

· Strong knowledge of commercial vehicle maintenance and preventive maintenance programs.

· Experience managing budgets, vendor relationships, and maintenance operations.

· Knowledge of DOT and fleet compliance requirements.

· Strong communication, organizational, and problem-solving skills.

· Proficiency with Microsoft Office and fleet management software.

Preferred

· Bachelor's degree in Business, Logistics, Transportation, Fleet Management, or a related field.

· ASE Certifications and/or Certified Automotive Fleet Manager (CAFM).

· CDL license.

· Utility, construction, or heavy equipment fleet experience.

· Experience with telematics and GPS fleet management systems.

Why Utili-Serve

Utili-Serve is a family-owned and operated company experiencing significant growth across the Southeast. We take pride in our culture of teamwork, integrity, and accountability while providing employees with a unique opportunity to make a direct impact on our continued success. Our 4/10 work schedule promotes a strong work-life balance, giving employees a three-day weekend each week. The Fleet Manager plays a key role in supporting our growth by ensuring our fleet remains safe, reliable, compliant, and ready to serve our customers and field operations.