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USB Ardent Mills LLC

Administration Manager

Lake City, MN, United States

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Nov 3, 2026

Original job description

Manager Administration

Your role:

As Administrative Manager, you will be required to utilize independent discretion and judgment to lead and oversee the administrative function at the [location] facility. You will be responsible for administrative supervision, fiduciary controls, some accounting activities, plant inventory, human resources, information technology, and other activities critical to the local Operations and Quality Management teams. You will supervise the Plant Clerk/Inventory Coordinator and are an important member of the local leadership team.

To succeed, you must be able to:

Deliver results in first-time situations by inspiring others and working to earn trust every day
Serve others with understanding, respect, and care
Operate with simplicity, clarity and transparency
Deal with and drive change
Organize, prioritize and own multiple tasks while meeting or exceeding deadlines
Learn and apply new technology and share your knowledge with others
Above all you will be expected to carry out all your activities with reliability, integrity, compliance and in a safe, environmentally responsible, and efficient manner.

Your responsibilities:

Responsible and accountable for plant staffing by orienting and training employees; maintaining a safe and secure work environment; developing personal growth opportunities; maintaining a highly engaged workforce; maintaining confidentiality when needed
Overall responsibility for administering group benefits, payroll for active groups, and compliance with record keeping within the location in accordance with Ardent Mills’ policies and legislative requirements
Accountable for achieving financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances and capital projects
Accountable for all local Procure/Source to Pay to ensure timely payments to vendors
Analyze inventory trends with overall responsibility & accountability for auditing and approving inventory write-offs, resolving all variances, identifying root causes and resolving inventory discrepancies
Provide counsel and advice to local management including but not limited to EHS, EE Relations, Purchasing
Train and develop other managers’ knowledge of purchasing, payroll, and other key systems
Participate in and lead team through customer issue follow-up and corrective actions.
Manage local IT requirements including system maintenance, purchasing and user set up, IP audits, local software installations and troubleshooting applications/systems by actively engaging with Ardent Helpdesk
Understanding of local employment laws and payroll practices

Essential skills and experience:

Associates Degree with 1 year or High School diploma/GED with 2-4 years of experience in human resource, accounting, and/or administrative management type role(s)
Experience working in ERP and HR systems

Good to have:

Bachelor’s degree or High School diploma/GED with 4+ years of experience human resource, accounting, and/or administrative management type role(s)
Experience using Workday
Experience leading an individual, including performance management, coaching, and development
Experience creating and managing budgets
Ability to train others in computer applications/systems
Understanding of local employment laws and payroll practices

Physical requirements and working conditions (with or without reasonable accommodation):

Ability to perform work at a computer and other administrative/managerial tasks
Ability to wear personal protective equipment (PPE) as is required by the operating areas (i.e. safety glasses, protective footwear, hard hat, hearing protection and, at times, a respirator)
Ability to occasionally work a machine-paced continuous process that operates 24 hours a day, 7 days a week with conditions which include:
Hot/Cold temperatures (inclement weather)
Indoor/Outdoor environment
Dusty environment (to include Wheat/Gluten allergens)
Noisy environment
Frequent moving/vibration/ or other motion of equipment/processes
Elevated Places
Ability to perform work safely which may require:
Occasionally standing, walking, rotating, bending/stooping, twisting, crouching, kneeling, balancing and reaching or lifting at varying heights
Occasionally climbing stairs
Occasionally lifting, and/or carrying

Other considerations:

Must be able to read, interpret instruction and technology and communicate effectively in English
Must be willing to work alongside your team including long days (days, evenings, and nights) as well as weekends or holiday work.
Must be authorized to work in the Unites states without sponsorship now and in the future
Except where prohibited by law, all offers of employment are conditioned upon successfully passing a drug test and pre-employment background check

The preceding position description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this position. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this position. The description, duties, functions, and responsibilities are subject to change at the discretion of Ardent Mills.

Location:

Lake City MN

Address:

905 West Marion Street, Lake City MN, 55041

Additional Locations (if applicable):

Employment Type:

Full time

Additional Information:

Competitive Compensation:

We provide market-driven base pay, based on skills, abilities, and level of experiences. Our salary ranges are broad, and individual salary will be market competitive based on a candidate’s unique set of skills and level of experience. The starting range for this position is $74,600.00 - $99,444.40, with additional earning potential possible commensurate with experience. Additionally, we believe that our team members are the reason for our success and all team members are incentive eligible with a target based on contribution, company performance, and individual results achieved. While the specific bonus plan and target amount will be determined based on the role and breadth of contributions, the targeted bonus plan and targeted percentage amount for this role is Bonus - OIP, 5% Annual.

Benefits:

At Ardent Mills we offer a wide range of benefits to our team members and their eligible family members. Some of our great benefit programs you may be eligible for include: • Medical, Dental and Vision Coverage• Health and Dependent Savings Accounts • Life and Disability Programs • Voluntary Benefit Programs • Company Sponsored Wellness Programs • Retirement Savings with Company Match • Team Member and Family Assistance Program (EAP) • Paid Time Off and Paid Holidays • Employee Recognition Program with Rewards (RAVE).

Application Deadline:

EEO Commitment:

At Ardent Mills, everyone matters and everyone has a voice. We are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and team members and the decisions will be based on merit, competence, performance, and business needs. We are proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, national origin, ancestry, marital status, sex, sexual orientation, gender identity or expression, physical or mental disability, pregnancy, genetic information, veteran status, age, political affiliation, or any other non-merit characteristic protected by law or not. Together, celebrating our differences, we make Ardent Mills. The preceding position description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this position. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this position. The description, duties, functions, and responsibilities are subject to change at the discretion of Ardent Mills.

En Ardent Mills, todos importan y todos tienen voz. Estamos comprometidos a brindar un ambiente de respeto mutuo donde haya igualdad de oportunidades disponibles para todos los solicitantes y miembros del equipo y las decisiones se basarán en el mérito, la competencia, el desempeño y las necesidades comerciales. Estamos orgullosos de ser un empleador que ofrece igualdad de oportunidades. No discriminamos por motivos de raza, color, religión, credo, origen nacional, ascendencia, estado civil, sexo, orientación sexual, identidad o expresión de género, discapacidad física o mental, embarazo, información genética, condición de veterano, edad, política. afiliación, o cualquier otra característica no meritoria protegida por ley o no. Juntos, celebrando nuestras diferencias, formamos Ardent Mills. La descripción del puesto anterior ha sido diseñada para indicar la naturaleza general y los deberes y responsabilidades esenciales del trabajo realizado por los empleados dentro de este puesto. Es posible que no contenga un inventario completo de todos los deberes, responsabilidades y calificaciones requeridas de los empleados en este puesto. La descripción, los deberes, las funciones y las responsabilidades están sujetos a cambios a discreción de Ardent Mills.

Role Designation This position is based at an Ardent Mills production facility and requires regular on-site presence to perform the essential functions of the role. Work schedules may vary based on business and operational needs and could include shift work, overtime, weekends, holidays, or on-call responsibilities where applicable.

Recruitment Fraud Disclaimer:

At Ardent Mills, the security of our employees and candidates is a priority. We will never request sensitive information such as your bank account information, social security number, or other non-publicly available information during the application and interview process. If someone asks you for sensitive information, we strongly advise that you assume that individual is not affiliated with Ardent Mills. Some things to watch out for:

Slightly altered or unprofessional email addresses. Ardent Mills’ Recruitment team only corresponds from email addresses with the domain first.last.talent@ardentmills.com or first.last@ardentmills.com.
Vague job requirements or job descriptions. Our open job opportunities and descriptions can be found at ardentmillscareers.com

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More about this job

Skills

Computer technology
Quality assurance procedures
Regulatory compliance
Train employees
Confidentiality
Payroll
Record keeping
Scheduling
Auditing
Procurement
Troubleshooting
Technical support
Employment law
ERP
Workday
Performance management
Coaching
Wear protective equipment against industrial noise

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