1st Shift Inventory Coordinator

JOB SUMMARY:The Inventory Coordinator is responsible for maintaining the accuracy, integrity, and organization of inventory throughout the facility. This position plays a critical role in ensuring accurate inventory records, supporting production operations, monitoring inventory movement, and identifying and resolving discrepancies. The Inventory Coordinator will perform daily cycle counts, reconcile inventory transactions, monitor product expiration dates and lot rotation, and ensure inventory is accurately recorded within the company’s inventory management system. This role requires strong attention to detail, organizational skills, and the ability to collaborate effectively with Warehouse, Production, Quality Assurance, and other departments to support efficient operations, minimize inventory discrepancies, and maintain compliance with company policies and food safety standards.

Essential Duties and Responsibilities:

Inventory Control & Accuracy

• Conduct daily cycle counts of raw materials, ingredients, packaging materials, finished goods, and other inventory items to maintain accurate inventory records.
• Investigate, document, and reconcile inventory discrepancies between physical counts and system records.
• Perform and verify inventory transactions, including production builds, adjustments, transfers, and consumption within the company’s inventory management system.
• Assist with planning, coordinating, and executing scheduled physical inventory counts and audits.
• Monitor inventory accuracy and proactively identify opportunities to improve inventory control processes.
• Maintain accurate inventory documentation, transaction records, and supporting reports.

Production & Warehouse Support

• Review and analyze daily material consumption and production usage to ensure accurate inventory reporting.
• Collaborate with Production and Warehouse teams to identify and resolve inventory-related issues that may impact operational efficiency.
• Support inventory receiving, storage, movement, and distribution processes to ensure materials are properly accounted for.
• Monitor warehouse inventory organization, product identification, labeling, and storage practices.
• Verify proper product lot tracking and inventory rotation using First Expired, First Out (FEFO) and First In, First Out (FIFO) principles, as applicable.
• Monitor product expiration dates and communicate potential concerns involving aging, expired, damaged, or improperly stored inventory.
• Assist with identifying inventory shortages, overages, and discrepancies that could affect production schedules or order fulfillment.

Reporting & Continuous Improvement

• Generate and review inventory reports to identify trends, recurring discrepancies, and opportunities for process improvements.
• Communicate inventory findings, adjustments, and concerns to appropriate department leadership.
• Work collaboratively with cross-functional teams to improve inventory accuracy, accountability, and operational efficiency.
• Follow established inventory procedures and recommend improvements to strengthen inventory controls and reduce errors.

Safety, Food Safety & Compliance

• Follow all company safety policies, OSHA requirements, Good Manufacturing Practices (GMPs), and applicable food safety standards.
• Ensure inventory handling, storage, and movement practices support product quality, traceability, and food safety requirements.
• Immediately report food safety, quality, inventory integrity, or workplace safety concerns to the appropriate supervisor or Quality Assurance representative.
• Maintain a clean, organized, and safe working environment.
• Perform additional duties and responsibilities as assigned by management.

QUALIFICATION REQUIREMENTS:

• Must be at least 18 years of age.
• Minimum of three (3) years of experience in a warehouse, inventory control, or distribution environment.
• Hands-on experience performing inventory cycle counts, investigating discrepancies, and maintaining accurate inventory records.
• Working knowledge of inventory control procedures, warehouse operations, and inventory reconciliation processes.
• Proficiency with computers, including Microsoft Excel and inventory management systems.
• Ability to accurately enter, review, and maintain inventory transactions within a computerized system.
• Strong organizational skills and exceptional attention to detail.
• Ability to analyze inventory information, identify discrepancies, and resolve issues efficiently.
• Effective verbal and written communication skills.
• Ability to prioritize tasks, manage multiple responsibilities, and meet operational deadlines.
• Ability to work independently while maintaining effective collaboration with cross-functional teams.
• Ability to follow written and verbal instructions and perform essential job responsibilities accurately.

Preferred Qualifications

• Previous inventory control experience in a food manufacturing or food distribution environment.
• Experience with Enterprise Resource Planning (ERP) systems or Warehouse Management Systems (WMS).
• Familiarity with lot tracking, product traceability, expiration date management, and FIFO/FEFO inventory rotation.
• Understanding of GMPs, food safety requirements, and warehouse safety procedures.
• Experience supporting physical inventory audits, production inventory transactions, and inventory reconciliation.

Physical Demands & Work Environment The physical requirements listed below are representative of those necessary to successfully perform the essential functions of this position, with or without reasonable accommodation.

• Ability to work in varying temperatures, including refrigerated, frozen, and ambient warehouse environments.
• Position requires a combination of computer-based administrative work and physical activity within the warehouse and production areas. Approximately 50% of the workday may involve sitting at a desk and working on a computer.
• Ability to lift and move materials weighing up to 50 pounds, as required.
• Ability to stand, walk, bend, stoop, reach overhead, and maneuver safely around warehouse equipment and storage areas.
• Ability to navigate active warehouse and manufacturing environments while remaining alert to moving equipment and operational hazards.
• Must wear all required Personal Protective Equipment (PPE) and comply with facility safety and sanitation requirements.
• Ability to perform repetitive inventory counting, scanning, data entry, and documentation tasks

WORK ENVIRONMENT:

This position works primarily in an office environment with consistent lighting and temperature controls. Occasional exposure to the manufacturing floor is necessary to address employee issues.

1st