Office Coordinator / Scheduler

Office Coordinator / Scheduler

UPLIFT HOMECARE, LLC | Pasco County, FL

$23–$25 per hour | Full-Time | On-Site

Join the Uplift HomeCare Team!

UPLIFT HOMECARE is looking for a dependable, organized, and motivated Office Coordinator / Scheduler to join our growing team at our Pasco County office.

This is an excellent opportunity for someone who enjoys staying organized, communicating with people, coordinating schedules, and keeping daily office operations running smoothly.

We are looking for someone who takes initiative, follows through on assignments, pays attention to detail, and can manage multiple priorities in a busy office environment.

Healthcare or home health experience is preferred, but we are also interested in candidates with strong administrative, customer service, scheduling, or office coordination backgrounds.

What You'll Do

Scheduling & Daily Coordination

• Coordinate daily patient appointments and clinician schedules.
• Schedule nurses, therapists, aides, and other field personnel.
• Communicate with patients, families, and staff regarding appointment times and changes.
• Assist with filling open visits, last-minute call-outs, and schedule adjustments.
• Monitor schedules to identify missed, cancelled, or unassigned visits.
• Help ensure patients receive timely and consistent services.
• Maintain accurate scheduling records.

Contractor Invoice Processing

• Receive and organize invoices from independent contractors.
• Verify invoices against completed visits and supporting documentation.
• Review dates of service, visit types, and applicable contracted rates.
• Identify duplicate charges, missing visits, and billing discrepancies.
• Contact contractors to resolve invoice questions or obtain corrections.
• Track outstanding invoices and maintain accurate submission records.
• Prepare invoices for management review and approval.

Office Administration

• Answer incoming calls and respond to emails and general inquiries.
• Provide administrative support to management and clinical leadership.
• Maintain electronic records, spreadsheets, and office documentation.
• Assist with data entry, reports, and administrative projects.
• Help maintain communication between office staff and field personnel.
• Assist with other operational responsibilities as needed.

Documentation & Follow-Up

• Monitor outstanding visit documentation and communicate reminders.
• Assist with tracking missing or incomplete documentation.
• Follow up with clinicians regarding outstanding administrative items.
• Maintain confidentiality and comply with HIPAA requirements.

What We're Looking For

• Strong organizational and time-management skills.
• Excellent verbal and written communication.
• Ability to multitask and prioritize responsibilities.
• Strong attention to detail and accuracy.
• Professional and friendly telephone manner.
• Comfortable using computers, email, spreadsheets, and Microsoft Office.
• Ability to work independently and as part of a team.
• Dependable, accountable, and proactive.

Preferred Qualifications:

• Previous office administration or scheduling experience.
• Healthcare, home health, or medical office experience.
• Experience coordinating employee or contractor schedules.
• Experience with invoice processing or accounts payable.
• Familiarity with Axxess, EMR, or similar healthcare software.
• LPN'S encouraged to apply

Compensation & Schedule

• Pay: $23–$25 per hour, depending on experience.
• Full-time employment.
• On-site position at our Pasco County office.
• Regular weekday business hours.

Why Join Uplift HomeCare?

At UPLIFT HOMECARE, we believe that quality care starts with a strong team. Our office staff plays an important role in supporting our clinicians, coordinating patient services, and helping our organization provide dependable care to the communities we serve.

If you are organized, people-oriented, and enjoy being an important part of a growing healthcare team, we would love to hear from you!

Apply today and become part of the Uplift HomeCare team!