Associate Project Manager

Associate Project Manager

Job Title: Associate Project Manager Department: Program / Project Management Reports To: General Manager Location: 7865 Northcourt Rd, Suite #100, Houston, Texas 77040 Effective/Revision Date: 9/2026

Role Purpose

The Associate Project Manager is an entry-level role that supports the planning, coordination, execution, and tracking of projects across UPG. Reporting to the Business Unit Director and collaborating with cross-functional teams, this position helps maintain project schedules, documentation, action items, milestones, and status reports. The role is designed for a recent or soon-to-be college graduate who wants to build practical project management experience in a technical and manufacturing environment.

Scope and Responsibilities

Key Responsibilities:

Perform assigned duties in accordance with documented procedures and work instructions.

Project Planning and Coordination: Assist with developing and maintaining project plans, scope, objectives, timelines, milestones, resources, and deliverables. Help coordinate project activities to support business goals and stakeholder expectations.

Cross-Functional Coordination: Work with engineering, manufacturing, quality, sales, supply chain, and other internal teams to coordinate tasks, follow up on action items, and help keep projects moving forward.

Budget and Cost Tracking: Assist with tracking project costs, purchase requirements, and budget information. Identify potential variances or concerns and escalate them to the appropriate project or business leader.

Timeline and Milestone Tracking: Maintain project schedules and trackers, monitor due dates and milestones, follow up with responsible team members, and communicate potential delays or roadblocks.

Risk and Issue Tracking: Help identify and document project risks, issues, and dependencies. Maintain risk and action logs and escalate concerns for review and resolution.

Stakeholder Communication: Support clear and timely communication with internal and external stakeholders. Prepare meeting agendas, notes, action-item lists, and project status updates as assigned.

Quality and Compliance Support: Help ensure project activities and deliverables follow applicable quality standards, customer requirements, documented procedures, and internal processes.

Export Control / ITAR Compliance: Follow UPG export-control procedures and access-control requirements applicable to ITAR-controlled technical data, defense articles, systems, records, and restricted areas. Protect controlled information from unauthorized access or disclosure and promptly report compliance concerns.

Change Management Support: Document changes to project scope, timing, resources, or deliverables and help ensure changes are communicated, reviewed, and tracked appropriately.

Documentation and Reporting: Maintain accurate project documentation, including schedules, trackers, meeting notes, status reports, budgets, action items, and other project records.

Team Collaboration: Participate in cross-functional project meetings, support team communication, and help ensure responsibilities, deadlines, and next steps are clearly understood.

Continuous Improvement and Project Closeout: Support post-project reviews, document lessons learned, and identify opportunities to improve project management processes and future project execution.

Work Experience and Skills

Education: Bachelors degree in Project Management, Engineering, Business, Supply Chain, Operations, or a related field. Recent graduates and candidates nearing degree completion are encouraged to apply.

Experience: 0-2 years of relevant project, internship, co-op, capstone, r professional experience; prior manufacturing or technical exposure is a plus but not required. Basic understanding of project management concepts, including scope, schedules, milestones, risks, action items, and