Associate Director for Campus Programs

About Us

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

Location

Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 209.

Job Summary

The Associate Director of Campus Programs provides strategic and operational leadership for campus-wide programming and student engagement initiatives. The position is responsible for planning, coordinating, implementing, assessing, and continuously improving a comprehensive campus programs portfolio that advances student belonging, leadership development, academic persistence, wellness, community engagement, and holistic student development. The Associate Director manages the university-wide programming reservation and event management systems and establishes processes that support efficient scheduling, approvals, communications, space coordination, event logistics, and institutional visibility. The position coordinates special events and major campus programs in collaboration with Student Affairs units, academic and administrative partners, student organizations, vendors, and external stakeholders. The position also provides leadership for designated student leadership programs and initiatives and uses participation, learning, and assessment data to demonstrate program impact and inform resource allocation. Sponsorship is not available for this position.

Responsibilities

• Provides leadership and oversight for the University's campus programming strategy, annual programming calendar, and major student engagement initiatives, ensuring alignment with divisional priorities and institutional strategic goals.
• Administers campus-wide programming reservations and event-management systems, including system governance, workflows, approvals, user support, calendar coordination, reporting, training, and continuous process improvement.
• Coordinates the planning and execution of special events and high-impact campus programs, including logistics, timelines, facilities, production needs, staffing, vendors, risk considerations, and cross-campus communication.
• Develops, coordinates, and assesses programs designed to strengthen student belonging, leadership, engagement, academic persistence, wellness, and holistic development, with measurable student learning and engagement outcomes.
• Maintains and manages the University's centralized programming calendar and establishes consistent procedures for program submissions, approvals, reservations, event documentation, and post-event reporting.
• Collaborates with Student Affairs and Enrollment Management units, academic departments, student organizations, university partners, and external vendors to coordinate campus-wide and signature programs.
• Provides leadership, training, and consultation to student organizations, student leaders, and campus partners regarding program planning, event processes, reservation procedures, risk management, and effective engagement practices.
• Provides leadership for designated student leadership and development initiatives, including leadership education, student leadership programs, conferences, and related developmental experiences.
• Develops and maintains assessment practices for campus programs; analyzes participation, learning, satisfaction, engagement, and outcome data and prepares reports supporting divisional KPIs, strategic planning, and resource allocation.
• Supervises and develops assigned professional staff, graduate assistants, interns, student employees, or other personnel; establishes priorities, evaluates performance, and supports professional development.
• Assists with development and management of program budgets, contracts, purchasing, vendor coordination, and fiscal documentation in accordance with University policies and approved funding sources.
• Serves as the divisional point of leadership for the university's programming reservation and event-management systems.
• Establishes standard operating procedures for program intake, event approval, room and space reservations, scheduling, event documentation, and post-event closeout.
• Coordinates system permissions, user training, troubleshooting, reporting, and data integrity in collaboration with appropriate campus offices and technology partners.
• Maintains a comprehensive campus programming calendar to reduce conflicts, improve visibility, and support coordinated student engagement. Coordinates special events and signature programs that require cross-campus planning, including event timelines, facilities, production, staffing, vendors, communications, and student-facing logistics.
• Develops annual programming plans and calendars based on student needs, institutional priorities, assessment findings, and divisional KPIs.
• Coordinates with campus facilities, public safety, dining, housing, athletics, communications, technology, and other operational partners as needed for events.
• Maintains accurate records of programs, reservations, event documents, budgets, contracts, participation, assessments, and outcomes.
• Represents Student Affairs in campus committees and meetings related to programming, student engagement, events, and campus operations.
• Performs other duties as assigned consistent with the scope and level of the position.

Supervisory Responsibilities Supervises assigned graduate assistants, interns, student employees, and/or other personnel. Responsibilities may include planning and assigning work, establishing priorities, training, evaluating performance, coaching and professional development, and recommending personnel actions in accordance with University policy

Required Qualifications

• Bachelor's degree in student affairs, higher education, business administration, communications, event management, organizational leadership, or a related field.
• Progressively responsible experience in higher education, student affairs, campus programming, event management, student engagement, or a related area.
• Demonstrated experience planning and executing programs, events, or large-scale campus initiatives.
• Experience using event-management, reservation, scheduling, calendar, database, or comparable administrative systems.
• Ability to work a flexible schedule, including evenings and weekends as required by campus programs and special events.

Preferred Qualifications

• Master's degree in higher education, student affairs, college student personnel, organizational leadership, business administration, event management, or a related field.
• Experience managing campus-wide event-management or reservation systems.
• Experience coordinating high-volume or signature university events involving multiple departments, facilities, vendors, and stakeholders.
• Experience supervising professional staff and/or student employees.
• Experience with program assessment, student learning outcomes, KPI development, and data-informed decision-making.

Proposed Salary

Salary commensurate with education and experience.

Required Documents to Attach

Cover letter. Resume. Transcripts. A list of at least 3 professional references with their contact information.

Knowledge, Skills, & Abilities

• Knowledge of student development theory, campus programming, student engagement, leadership development, and event management practices.
• Knowledge and experience with integrated software systems and Microsoft applications, including Word, Outlook, Excel, PowerPoint, and related platforms.
• Demonstrated project management, organizational, planning, and problem-solving skills.
• Excellent oral and written communication and interpersonal skills.
• Ability to establish and maintain effective working relationships with students, faculty, staff, vendors, community partners, and the public.
• Ability to facilitate and model a high-quality customer service orientation.
• Ability to manage multiple priorities and complete complex assignments independently.
• Ability to analyze program and event data and translate findings into actionable improvements.
• Ability to work effectively with a varied student population and in a fast-paced campus environment.

Contact Information

For more information or questions about a job posting, please contact the Office of Human Resources at (229) 500-2026, or by email at hrasu@asurams.edu. For technical support, please call the USG Service Desk at (877) 251-2644, or by email at support@usg.edu.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Excellence We achieve outcomes of the highest quality, hold ourselves accountable to the highest standard and are committed to continuous improvement in University programs and services.

Respect We are directed by tenets of ethics, treating other with courteous regard, and being civil in our interactions.

Community We strive to build community and value a good mindset.

Teamwork We seek partnerships within the University and community. We practice a supportive spirit that results in the implementation of plans, actions and shared results.

Learning We cultivate a practice of global pedagogies in a learning environment.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University. Certain positions may also require the selected candidate to submit to or have:

• a credit check completed for "Positions of Trust" and/or approved departmental purchase card usage
• a motor vehicle report for positions that require driving an Albany State University vehicle
• a successful pre-employment drug test

Equal Employment Opportunity

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG) and Albany State University. The Board of Regents prohibits discrimination on the basis of an individual¿s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (¿protected status¿). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual¿s protected status; nor shall any individual be given preferential treatment because of the individual¿s protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

All employment processes and decisions, including but not limited to hiring, promotion, and tenure, shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for all such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the individual is being considered. At the core of any such decision is ensuring the institution¿s ability to achieve its mission and strategic priorities in support of student success.