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Universal Engineering Sciences

Administrative Assistant I

Houston, TX, United States

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Job details

Apply by: Nov 1, 2027
Experience: 0-2 years of administrative or office support experience (internship or volunteer experience a plus).
Posting language: English
Posted: Nov 1, 2026

Original job description

Overview

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose - to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

Position Overview

We are seeking a detail oriented, self-motivated Administrative Assistant I to support our fast-paced office in Houston. This is more than a traditional administrative role. You’ll play an important part in keeping projects, reports, billing, and daily operations moving forward.

As our team transitions to Vantagepoint, you’ll help support new workflows involving project setup, reporting, activity tracking, invoicing, and month end billing. We’re looking for someone who enjoys learning new systems, managing multiple priorities, catching the details others may miss, and taking ownership of their work. For the right person, this is a great opportunity to take on a new challenge and grow into broader responsibilities within the department.

Responsibilities

Learn and become proficient in Vantagepoint, supporting project and administrative workflows.
Set up new projects and ensure project information and documentation are entered accurately and completely.
Prepare, type, format, proofread, and finalize technical reports, identifying and correcting errors before reports are issued.
Track daily activity sheets associated with active projects and ensure required information is complete and accounted for.
Upload invoices, waivers, and other required documentation into customer and vendor portals while monitoring for accuracy and completion.
Maintain organized and accurate project records while managing multiple deadlines and competing priorities.
Work closely with project managers, field personnel, and administrative team members to obtain missing information and resolve documentation or billing discrepancies.
Help identify missing information, inconsistencies, or potential issues before they create delays in reporting, project administration, or billing.
Take ownership of assigned tasks and follow them through to completion with minimal supervision.
Prioritize time sensitive requests while maintaining accuracy in a fast paced environment with a high volume of active projects.
Communicate professionally with internal teams, clients, vendors, and other business partners as needed.

Qualifications

High school diploma or equivalent required, Associate’s degree or additional relevant coursework preferred.
0-2 years of administrative or office support experience (internship or volunteer experience a plus).
Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
Strong organizational, time management, and problem-solving skills.
Strong attention to detail and ability to handle confidential information with discretion.
Effective verbal and written communication skills to interact with team members and stakeholders.
Ability to work independently and collaboratively in a fast-paced environment.
Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.

Preferred Qualifications

Experience with Vantagepoint

Travel Requirements

This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events. Travel, when necessary, will be communicated in advance and aligned with business needs.

Physical Demands & Work Environment

This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

EEO Statement

UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here

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More about this job

Skills

Geotechnical engineering
Reporting
Documentation
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Office administration
Time management
Problem solving
Attention to detail
Communication skills
Work independently
Office equipment
Data entry

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