SECRETARY (OA)

Summary You will serve as a SECRETARY (OA) in the NUCLEAR PRODUCTION DEPARTMENT (CODE 300N) of PORTSMOUTH NAVAL SHIPYARD. Responsibilities You will serve as the principal administrative support assistant to the Department Head by independently managing the daily administrative operations of the office. You will maintain official administrative records in accordance with Department of the Navy records management requirements and ensure records are safeguarded, retained, and disposed of using approved procedures. You will schedule and organize meetings, conferences, inspections, training events, and management reviews by coordinating attendance, reserving facilities, preparing agendas, and distributing meeting information to participants. You will serve as the administrative liaison with Human Resources, Budget, Information Technology, Security, Contracting, Facilities, and other command organizations. You will receive, review, and control incoming correspondence, reports, directives, and other official communications. You will operate advanced functions of office automation software, e.g., database, spreadsheet, and word processing. Requirements Conditions of Employment Qualifications Your resume must demonstrate at least one year of Specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: * Experience reviewing publications, directives, and other materials which may affect an organization. * Experience utilizing a variety of office automation software and Navy administrative systems to prepare correspondence, reports, spreadsheets, presentations, meeting materials, and other documents supporting operations. * Experience producing a wide range of administrative products requiring accuracy, proper formatting, and compliance with established correspondence and records management policies. * Experience determining appropriate follow-up actions, preparing materials to meet the supervisor's needs, and responding to correspondence or phone calls. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series and https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0300/secretary-series-0318/ Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Education Additional Information This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. During the application process you will have the ability to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation. ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/ Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.