Administrative Assistant

NEW HIRE SIGN ON BONUS:

$250 AFTER 90 DAYS

Additional $250 AFTER 6 MONTHS

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Pay Range: Pay: $17.00 - $18.00 per hour depending on experience

Essential Duties & Responsibilities

• Provide daily administrative support to management and staff.
• Answer and direct telephone calls, emails, and other correspondence professionally.
• Greet visitors and assist with front-office needs.
• Maintain organized electronic and paper files.
• Prepare, scan, copy, print, and distribute documents.
• Enter and maintain accurate employee and company information.
• Assist with employee/sponsored provider onboarding and maintaining client, sponsor, and personnel files.
• Assist HR with documentation, scheduling, employee communications, and administrative tasks.
• Assist with scheduling meetings, appointments, and staff activities.
• Maintain confidentiality of employee, participant, medical, financial, and company information.
• Communicate with employees, supervisors, families, vendors, and outside agencies professionally.
• Identify administrative issues and bring them to management's attention promptly.
• Provide support to other administrative staff when additional assistance is needed.
• Assist with scheduling maintenance
• Perform other duties assigned by management.

Requirements:

• High school diploma or equivalent.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, Google Workspace, or similar software.
• Ability to maintain accurate records and documentation.
• Ability to handle confidential information appropriately.
• Strong attention to detail.
• Ability to work independently and as part of a team.
• Professional demeanor and dependable attendance.
• Ability to manage multiple priorities in a fast-paced environment.
• 2 years of administrative experience
• Valid Driver’s license.