Administrative Assistant - Development

Monday-Friday; 40 hours per week

United Ability is an organization that provides various services to individuals with disabilities. We are currently seeking candidates to join our team as an Administrative Assistant supporting the Development team.

The role provides essential operational support to United Ability’s fundraising and donor engagement efforts. This position is responsible for maintaining accurate donor records, processing gifts, coordinating donor acknowledgments and stewardship communications, and providing administrative support that helps ensure an effective and responsive Development program.

Employees at United Ability are here to serve others through the everyday fulfillment of its mission. Together, we accomplish significant goals for the advancement of United Ability.

A career at United Ability also includes:

• Medical, dental and vision insurance
• 3 weeks paid vacation with additional paid sick time
• Subsidized childcare for eligible employees
• Life insurance, disability benefits, health and wellness programs
• Retirement savings plan with employer match
• Immediate app that allows you to draw your earned pay when you need it

Collaborating with other team members, you will:

Donor Records & Gift Processing

• Process gifts and pledges accurately and in a timely manner, maintaining complete and accurate donor records in Bloomerang.
• Maintain donor and constituent information, including contact information, giving history, relationships, communication preferences, and other relevant data.
• Assist with monthly gift reconciliation and ensure accurate documentation of gifts and pledges.
• Prepare and maintain reports to track fundraising revenue, donor activity, pledges, and other development metrics
• Support ongoing database maintenance and data integrity to ensure donor information is accurate and useful for fundraising and stewardship efforts.

Donor Stewardship & Communications

• Coordinate timely donor acknowledgment letters, tax receipts, pledge reminders, and other stewardship communications.
• Support stewardship activities by preparing donor lists, correspondence, mailing projects, and other donor-facing materials.
• Assist with recurring giving administration and other donor communications as needed.
• Respond to routine donor inquiries and ensure requests are addressed or directed to the appropriate Development team member.

Development Support

• Provide administrative and logistical support for fundraising campaigns, special events, donor meetings, mailings, and other Development initiatives.
• Assist with maintaining Development files, records, calendars, supplies, and other departmental systems.
• Collaborate with Development team members to support fundraising and engagement priorities and provide additional project support as needed.

Applicant general qualifications include:

• High School diploma or GED required. Associate degree or equivalent combination of education and relevant experience preferred.
• Valid driver’s license required.
• Strong attention to detail and commitment to accuracy, particularly when working with financial and donor information.
• Strong organizational and time-management skills with the ability to manage recurring responsibilities and deadlines.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
• Experience with Bloomerang or another donor database/CRM strongly preferred.
• A professional, service-oriented approach when interacting with donors and colleagues.
• Effective written, verbal, and electronic communication skills.
• Ability to maintain confidentiality and exercise discretion when handling donor and financial information.
• Team-oriented approach and willingness to support departmental priorities as needed.​​​​​​​

Please note that this job description is not designed to provide a comprehensive list of all activities, duties, or responsibilities that are required of the employee for this position. Job duties may change at any time and without prior notice. New job duties may be added as needed.

Reasonable Accommodations:

Please also note that reasonable accommodation may be made to enable employees with disabilities to perform the position's essential functions.