Administrative Assistant

Unissant, Inc. delivers innovative capabilities to the agencies that keep our nation healthy and safe. We apply our domain expertise, data acumen, and technology know-how to achieve breakthrough results for our clients. Working collaboratively, we advance missions and careers through a focus on honesty, integrity, and dependability. We continuously look for talent, excited to join that effort. To learn more about our exciting organization, please visit us at www.unissant.com.

Unissant is seeking an Administrative Assistant to support a newly awarded program for a federal health agency. Reporting to program leadership, this role provides meeting coordination, document control, reporting support, and transition administration. The contract labor category is Program Support Specialist.

The ideal candidate is organized and dependable, manages competing deadlines, prepares accurate records, and safeguards sensitive information while coordinating with Government personnel, technical teams, and subcontractors.

Essential Duties and Responsibilities:

• Coordinate calendars, recurring program meetings, working sessions, and reviews; prepare agendas, invitations, attendance records, and supporting materials.
• Prepare meeting minutes and concise summaries; maintain decision records and action-item trackers, follow up with assigned owners, and elevate overdue items to program leadership.
• Collect and organize inputs for weekly status presentations, monthly status reports, deliverable trackers, and other program reporting; check completeness, formatting, and submission dates.
• Maintain controlled program records, correspondence, templates, and deliverables in Government-approved repositories, including SharePoint; support version control and reliable retrieval.
• Support transition by scheduling knowledge-transfer sessions, organizing turnover materials, maintaining checklists, and tracking administrative dependencies and follow-up actions.
• Coordinate onboarding logistics with program, human resources, security, and Government points of contact; track equipment, training, badging, and access-request status without assuming approval authority.
• Maintain administrative trackers for staffing status, required training, deliverable schedules, risks, issues, and dependencies using inputs and direction from accountable program leads.
• Support document production and quality checks, including proofreading, formatting, consolidating comments, routing reviews, and preparing approved materials for Government submission.
• Coordinate meeting and information requests across Unissant, teaming partners, and agency stakeholders; protect sensitive personnel and program information in approved systems.
• Improve repeatable administrative processes through standard templates and approved automation. Use AI-assisted meeting summaries or drafting only when authorized, and validate outputs before use.

Work Experience and Job Skills:

Basic Qualifications:

• 5 years of demonstrated experience providing administrative, project coordination, or program support to teams with recurring deadlines and multiple stakeholders.
• Ability to schedule meetings, prepare agendas and accurate minutes, maintain action-item records, and follow up professionally on outstanding commitments.
• Proficiency with office productivity tools for documents, spreadsheets, presentations, email, and calendars; ability to learn Government-approved collaboration and tracking tools.
• Experience organizing electronic records and supporting document control, version management, proofreading, and consistent formatting.
• Ability to collect reporting inputs, maintain accurate trackers, identify missing information, and meet submission deadlines.
• Strong organizational skills, attention to detail, sound judgment, and ability to handle confidential information appropriately.
• Ability to work independently within assigned responsibilities and collaborate with Government customers, program leadership, technical staff, and subcontractors.
• Ability to meet federal suitability and access requirements and provide on-site support in the Bethesda, Maryland area as directed.

Additional Qualifications:

• Experience supporting a Federal IT services program, program management office, or Government contractor, preferably within a federal health agency or comparable federal IT environment.
• Hands-on experience with SharePoint, Microsoft Teams, and Microsoft Office applications, including Excel-based tracking and PowerPoint reporting support.
• Experience supporting contract transition, staff onboarding, training coordination, and delivery of recurring program reports.
• Familiarity with action, risk, issue, and deliverable tracking, and with approved workflow automation or AI-assisted administrative tools.
• Current or recent federal agency badging or experience navigating Federal onboarding processes is preferred.

Education:

• Postsecondary coursework or training in business administration, office administration, communications, or a related discipline is preferred.

Certificates, Licenses and Registrations:

• Relevant administrative, project coordination, Microsoft Office, or records-management training is preferred.

Communication Skills:

• Clear verbal and written communication skills, with the ability to coordinate professionally across Government, prime contractor, and subcontractor teams.
• Ability to write accurate meeting minutes, concise status summaries, correspondence, and action records while protecting confidential information.

Clearance Requirements:

• Must hold or be eligible for a Public Trust Moderate (Tier 2) background investigation and meet applicable federal suitability, badging, and system-access requirements.

Travel:

• Local travel to Government facilities in the Bethesda, Maryland area may be required.

Environmental Requirements:

• Mainly a routine office environment.
• May be required to lift up to ten (10) pounds
• Flexible in working extended hours

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Unissant management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, where applicable and available, reasonable accommodation(s) may be made to enable individuals with disabilities to perform essential functions of this position.

Candidate(s) will be required to go through pre-employment screening.

Unissant, Inc. is a proud Equal Opportunity Employer! (EOE; M/F/Disability/Vets)