Project Coordinator

Job Summary

We are seeking a dynamic and highly organized Project Coordinator to join our team! In this vital role, you will serve as the central hub for project execution, ensuring seamless communication, efficient workflow, and timely completion of initiatives. Your energetic approach and attention to detail will drive project success while supporting various administrative functions. This position offers an exciting opportunity to contribute to impactful projects, utilizing your strong organizational skills.

Duties

• Coordinate project schedules, deadlines, and deliverables to ensure timely execution
• Serve as the primary point of contact between team members, clients, and vendors
• Purchasing
• Set up truck deliveries
• Manage documentation including reports, proposals, and project plans with accuracy and clarity
• Oversee calendar management for project timelines and meetings using tools like Google Workspace and Microsoft Office
• Support office management tasks such as filing, data entry, and maintaining organized records
• Handle multi-line phone systems, answer inquiries professionally, and direct calls appropriately
• Assist with bookkeeping tasks and perform basic office bookkeeping duties
• Provide excellent customer service by supporting client communications and addressing inquiries promptly
• Proofread documents for accuracy, clarity, and professionalism before distribution
• Support administrative functions such as scheduling appointments, managing emails, and preparing presentations

Requirements

• Proven experience in office management or administrative support roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent phone etiquette with experience managing multi-line phone systems
• Strong computer literacy including data entry, filing, proofreading, and general clerical tasks
• Ability to multitask efficiently while maintaining attention to detail in a fast-paced environment
• Previous experience in customer service is highly desirable
• Knowledge of office equipment such as printers, scanners, and fax machines is beneficial
• Experience with calendar management tools and time management strategies to keep projects on track

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person