Manager, Sponsored Programs - Pre-Award

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The University of Miami/UHealth Department of SCCC has an exciting opportunity for a Full-Time Manager, Sponsored Programs to work at UHealth in Miami, Florida.

CORE JOB SUMMARY

The Manager, Sponsored Programs oversees administrative and financial aspects of the Sponsored Programs division. The incumbent operates with the objective of increasing sponsored funding levels and the output of funding proposals, as well as maximizing the use and efficacy of existing research funding dollars. Additionally, the Manager, Sponsored Programs develops and implements policies and methods that are most effective to that end.

CORE JOB FUNCTIONS

• Reviews all material budget variances with the appropriate senior staff and develops appropriate plans of corrective action.
• Prepares monthly variance reports for programs’ management and development.
• Assists in the preparation of grant reports for senior management.
• Maintains portfolios for private and government grants and funds.
• Develops and maintains grant allocation systems.
• Manages monthly overhead and allocation tables and reallocates grant funds based on period reports.
• Formulates comparative analyses of operating programs by analyzing costs in relation to services performed during previous fiscal years.
• Creates and oversees budget, making recommendations for budget modifications when appropriate.
• Approves all disbursement requests for accuracy in coding and availability of funds prior to commitment of funds.
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education: Bachelor’s degree in relevant field required

Experience: Minimum 5 years of relevant experience required

Knowledge, Skills and Abilities:

• Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
• Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
• Financial Oversight: Knowledge of financial operations and management.
• Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.

DEPARTMENT SPECIFIC FUNCTIONS

Sylvester Comprehensive Cancer Center (SCCC) has an exciting opportunity for a full-time Manger, Sponsored Programs to work at the Medical Campus. The Manager works independently to address Pre-Award administration including preparation of sponsored proposal applications in adherence with sponsoring agency and University of Miami requirements. This individual will be expected to function independently, to initiate activities according to established timetables and use good judgment in answering questions and mitigate problems. Hybrid/remote work arrangements negotiable.

• This is a departmental Pre-Award position.
• Directs and supervises Pre-Award sponsored programs operations, including workload assignment, staff performance, hiring, onboarding, training, mentorship, and professional development.
• Oversees preparation, review, institutional routing, approval, and submission of sponsored funding proposals to federal, state, foundation, industry, and other external sponsors.
• Provides leadership for complex and strategic proposals, including multidisciplinary, multi-investigator, multi-project, institutional training, center, cooperative agreement, and other large-scale applications.
• Interprets sponsor solicitations and policies and provides authoritative guidance regarding application requirements, institutional policies, federal regulations, eligibility, deadlines, and administrative requirements.
• Oversees proposal budget development and review, including salaries, fringe benefits, indirect costs, cost sharing, subawards, sponsor limitations, and budget justifications.
• Ensures proposal compliance and institutional approval, coordinating as required with the Office of Research Administration, Contracts, Finance, and other institutional offices.
• Serves as a senior advisor and primary Pre-Award resource to faculty and research leadership, resolving complex administrative issues and facilitating timely, compliant proposal submissions. Provides reporting on volume and service-related metrics.
• Develops and implements Pre-Award policies, SOPs, templates, training programs, and process improvements to ensure consistent, efficient, and high-quality research administration.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:

Full time

Employee Type:

Staff