Project Manager

Custom Scope Under the general direction of the Associate Director, Campus Design and Construction, the incumbent is accountable for project management services to ensure design and construction projects are on schedule, within budget, high-quality, cost-effective, and appropriate to client program needs. Projects focus on renovation work within world-class research facilities and the administrative spaces that support them. The incumbent has a first-line responsibility for communicating effectively with project stakeholders, ranging from departmental administrators to highly technical researchers and facilities support staff. Excellent customer service skills are essential at all phases of the project. The incumbent organizes, plans, and controls the design and construction efforts on projects ranging from $5,000 - $70,000,000. Services include all elements of project management from concept through project closeout, including initial scoping, budgeting, funding, procurement, impact mitigation, construction management, and closeout of large and small projects. This involves selecting professional design staff (architects and engineers), general contractors and subcontractors, coordinating the activities of clients, construction inspectors, and others associated with the projects; managing project progress to achieve overall project objectives consistent with department standards and in alignment with customer expectations including, budget, cost and quality; resolving problems that arise in the projects; working with state agency officials to ensure compliance and safety. Emphasis is placed on the incumbent's ability to complete the following in a complex research environment: analyze available information to provide conceptual-level estimates at early stages of project development, review constructability and suggest alternative solutions, and proactively manage the design phase to ensure efficient and cost-effective project delivery. Project managers may be responsible for coordinating the activities of Real Estate Assistant Project Managers as directed. Department Overview The organization of UCSF Real Estate is focused on the development, planning, delivery, and management of physical space for UCSF. Key responsibilities include a unified approach to oversee the active UCSF growth planned on a multi-site campus and to manage the complex metropolitan environments affecting capital assets and projects, and efforts to align municipal challenges with maximum effectiveness in support of the UCSF mission. UCSF Real Estate is an integrated unit that enables the alignment of development, planning, design, construction, and management of facilities and a lease portfolio of 1M square feet across UCSF. Services are provided through the following departments: Building Permit Services, Campus Design and Construction, Campus Planning, Construction Contract Administration, Health Design and Construction, Health Major Capital Projects, Real Estate Services, Benioff Children’s Hospital Oakland Capital Program Management and support through Business Intelligence, and Finance, Administration and Operations. The UCSF Campus Design & Construction department is responsible for providing comprehensive capital project delivery services to the research, academic, administrative, campus life services units on the Parnassus, Mt Zion, ZSFG (Zuckerberg San Francisco General), Mission Center, Mission Bay, campuses including leased properties and satellite locations in San Francisco and throughout the greater Bay Area and Fresno. Project types include new “ground up” buildings, seismic upgrades of existing buildings, major infrastructure & technology upgrades, major facilities investment and deferred maintenance programs, renovations and upgrades of existing labs, offices, education space, student and faculty housing facilities, and full floor renovations. The team is responsible and accountable to assure projects are delivered in accordance with all project objectives including cost, scope, and schedule, remain compliant with all public contract code, UCOP (University of California Office of the President), and UCSF policies, and satisfy the customer requirements. The team serves as the focal point of Campus capital project delivery and relies deeply on close partnerships within real estate and a wide variety of additional stakeholders across UCSF to provide a comprehensive solution for capital project and program delivery services. The current program is $2.8B and consists of more than 200 projects. The combined UCSF Campus and Health organizations include approximately 198 UCSF and 38 contract personnel; operating/recharge budgets of more than $52.2M per year; current year capital project expenditures of $900M; and oversight and responsibility for > $9.7B long-range capital development.

Design, Construction and Project Management

• As an experienced professional, manages a full range of design, construction and improvement projects, or components of these projects, for health care facilities including, but not limited to, acute inpatient, outpatient and clinical research facilities.
• Coordinates facilities improvement projects for owned and leased properties.
• Coordinates property and facilities management services.
• Provides construction oversight.
• Develops project plans and analysis.
• Reviews proposals and contracts.
• Prepares studies, analysis and quality reviews.

Project Budgeting, Cost and Procurement

• Provides project cost estimates and develops preliminary budget.
• Coordinates purchasing, delivery and installation schedules.

Space Planning and Management

• Provides space analysis.
• Manages space inventory and assignment.
• Develops concept drawings for space utilization and room configuration.

Code and Regulatory Compliance

• Performs code analysis and provides OSHPD code oversite.
• Assists with review and approval of regulatory requirements.

Project Issue Resolution

• Manages project setbacks, mitigates complications, and develops viable solutions.

Specialty Programs and Project Components

• Manages specialty programs or project components (e.g., FFE, medical arts collection, interior design, large-scale relocation).

Interdisciplinary Coordination

• Leads inter-disciplinary coordination with facilities management, IT, environmental health and safety and project clients.

Required Qualifications

• Bachelor's degree in architecture, Engineering, Planning or in a related field and three to five years of experience in managing all phases of capital projects; or an equivalent combination of education and experience.
• Financial skills to prepare, monitor and manage project budgets, evaluate cost estimates, and review payment requests.
• Strong communication skills on a one-to-one basis or in a group setting with project team, leaders, stakeholders, contractors and consultants.
• Experience managing contractors ensuring compliance with work scope and budget.
• Skilled in building, maintaining and nurturing strong professional relationships.
• Strong Microsoft Office and project manager software skills. Working knowledge of CAD drawing programs and architectural design application programs.
• Project management skills, including skill to manage complex projects.
• Demonstrated skills in problem recognition / avoidance / resolution.
• Experience leading multi-discipline project groups on small and medium complex projects or programs

Preferred Qualifications

• Three (3) years in specialized training such as mechanical, electrical and/or construction management.
• Professional License in Architecture, Mechanical, Electrical or Civil Engineering
• LEED Accreditation
• University, Research Laboratory /or Medical Center experience
• Experience in lean business process improvement
• Experience Using Primavera Unifier and P6 Scheduling Software
• Working knowledge of building and construction, design, construction contract administration and California Building Codes, including full understanding of industry practices.
• Broad skills and technological knowledge in areas of architecture, construction, MEPF, Lean Construction and/or Project Delivery.
• Knowledge of the organization, including its infrastructure and short- and long-range strategic building plans.Strong project management skills to effectively manage multiphase projects or project components within an occupied academic medical center or academic research facility.
• Knowledge of applicable building codes and / or regulatory requirements including, but not limited to, Title 24, OSHPD and the Americans with Disabilities Act.
• Understanding and knowledge of industry practices. Ability to assess technical design documents, construction contracts, and related records.

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