Job Summary:
Facilitating Accelerated Science and Translation for TB Regimen Development (FAST-TB) is a multi-institutional tuberculosis research and development program designed to accelerate the generation, integration, translation, and dissemination of evidence supporting improved TB treatment regimens. FAST-TB is organized into four complementary scientific Tracks: Knowledge Integration for TB Treatment (KITT), Global Forum for biomarkers to Accelerate Simpler TB Treatment (GoFAST), Population and Cost-Effectiveness (PACE), and Research to Translate and Yield Evidence into Practice (ReLAY). Each Track is co-led by UCSF and international scientific leaders and supported by Steering Committees, Stakeholder Assemblies, and theme-specific Working Groups. The FAST-TB Coordinating Center provides the program's operational backbone, including program- and Track-level planning, stakeholder engagement, centralized communications, meeting coordination, documentation, knowledge management, progress monitoring, dashboard development, and reporting. Working Groups advance Track-specific scientific priorities through targeted studies, analyses, technical products, and recommendations, with outputs reviewed by Track Steering Committees and disseminated through FAST-TB platforms and scientific channels. The FAST-TB Track Manager independently manages the operational, administrative, and programmatic activities of the four scientific Tracks. The incumbent works closely with Track Co-Chairs, Working Group Leads, Steering Committee members, Program Managers, the FAST-TB Coordinating Center, and other internal and external stakeholders to implement approved Track priorities, governance processes, work plans, scientific objectives, and reporting requirements.
Responsibilities of the position include:
- Leading operational implementation and project management across the four FAST-TB Tracks to ensure approved priorities, work plans, activities, deliverables, and follow-up actions are coordinated, executed, monitored, and advanced.
- Providing end-to-end oversight of the portfolio of active, proposed, transitioning, restructured, and closing Working Groups across all four Tracks.
- Supporting Track Co-Chairs and Working Group Leads in developing, maintaining, and monitoring Working Group modus operandis, membership and stakeholder recnt rds, work plans, timelines, milestones, deliverables, decision logs, and progress-tracking tools.
- With support from the Program Managers, monitor progress against approved objectives and identifying, communicating, and helping resolve delays, risks, dependencies, resource constraints, gaps, overlapping activities, and potential duplication across Tracks and Working Groups.
- Facilitating coordination among Working Group Leads, Track Co-Chairs, Steering Committees, and the FAST-TB Coordinating Center to promote alignment with Track priorities, governance requirements, approved work plans, and overall FAST-TB strategic objectives.
- Coordinating recurring and ad hoc meetings, including scheduling, agendas, supporting materials, stakeholder communications, meeting logistics, documentation of discussions and decisions, action-item tracking, and follow-up.
- In collabration with the CRDF Resource Engagement Specalist, maintaining centralized program records and approved collaboration platforms, including SharePoint, to ensure complete and accurate documentation, version control, appropriate archiving, stakeholder access to materials, and continuity of institutional knowledge.
- Preparing and synthesizing scientific and programmatic documentation, including meeting reports, executive summaries, briefings, proceedings, dashboards, annual-report content, performance summaries, presentations, landscape analyses, white papers, concept notes, and other knowledge products.
- Translating complex scientific and technical discussions, recommendations, and Working Group outputs into concise, scientifically accurate, audience-appropriate materials for scientific leaders, governance bodies, funders, stakeholders, and the broader TB community.
- Contributing content and metrics for FAST-TB reports, dashboards, stakeholder communications, SharePoint, and other knowledge-sharing platforms, while supporting the dissemination of approved Working Group and Track outputs.
- Applying FAST-TB governance requirements; maintaining documentation needed for internal review, audits, and sponsor reporting; and identifying opportunities to strengthen coordination, tracking, communication, knowledge management, and operational processes.
The incumbent exercises independent judgment in prioritizing and advancing complex, concurrent activities across a global, multidisciplinary research program. This position requires exceptional project management, scientific writing, stakeholder-engagement, analytical, communication, and organizational skills; the ability to manage competing deadlines and deliverables; and the ability to work effectively in a matrixed environment with internal and external partners across disciplines, institutions, and time zones.
Department Summary:
The UCSF Center for Tuberculosis (CTB) unites a multidisciplinary community of TB experts working to accelerate global TB elimination and train the next generation of TB scientists. Since launching in 2019, CTB has grown to include more than 50 faculty investigators across UCSF and UC Berkeley, spanning immunology, data science, epidemiology, pharmacology, diagnostics, therapeutics, biostatistics, implementation science, and policy. As the operational hub of the NIH P30-funded UC Tuberculosis Research Advancement Center, CTB serves as the scientific home for the TB research enterprise at UCSF and beyond. Through cooperative scholarship, technical training, mentorship, clinical excellence, advocacy, and a collaborative spirit, CTB-affiliated faculty, fellows, and staff are advancing global health and improving the lives of TB-affected communities through transformative research and practice.
The Institute for Global Health Sciences (IGHS) is a UCSF campus wide interdisciplinary program that reports to the Chancellor. IGHS is structured as an Organized Research Unit (ORU) and control point that oversees a portfolio of $330M in sponsored programs (including $80-90M per year in grants and cooperative agreements expenses), two graduate groups that confer Masters and PhD degrees, and an administrative unit that provides communication, financial management, event planning, staffing support, operations, and program development support to faculty members working in global health across the campus.
IGHS's mission is to advance health and reduce health disparities worldwide, with a focus on vulnerable populations. IGHS is continuing to expand its programmatic activities into new regions (Latin America and Asia) and new themes (e.g., transdisciplinary research in infectious disease, maternal and child health, and non-communicable diseases, pandemic preparedness, digital health, climate change, and migrant health). It also is working to develop new educational program offerings (degree and certificate) and partnerships with academic institutions in the US and in low- and middle-income (LMIC) countries. It also has engagements domestically with public health programs, including the California Department of Public Health.
IGHS is committed to ensuring a diverse, equitable and inclusive work environment as we work towards becoming an anti-racist organization. We strongly encourage applicants from diverse backgrounds. Please see our statement on anti-racism here: https://globalhealthsciences.ucsf.edu/about-us/diversity-equity-and-inclusion/statement-structural-racism
DUTIES & ESSENTIAL JOB FUNCTIONS
Identify the functions or tasks that employees in the job perform. The essential functions should state the purpose of the work and the results to be accomplished, rather than how the function is performed. Of the tasks listed, what percentage of time is devoted to each? The more time employees spend on a function, the more likely it is that the function is essential. Generally, include those functions that account for 10% or more of the work, i.e., key items that contribute significantly to the achievement of the job. The functions should add up to 100%. % of time Essential Function (Yes/No)
Key Responsibilities
(To be completed by Supervisor)
30 Yes Working Group oversight and Track coordination. Provide operational oversight for the assigned Track’s Working Group portfolio, including active, proposed, transitioning, and closed groups. Maintain current records of Working Group leadership, membership, objectives, work plans, key contacts, deliverables, and status. Support the establishment, restructuring, transition, and closure of Working Groups in coordination with Track Co-Chairs, Steering Committees, Working Group Leads, Program Managers, and the FAST-TB Coordinating Center. Ensure activities align with Track Strategy Action Plans, Modus Operandi documents, approved work plans, governance requirements, Steering Committee direction, and FAST-TB strategic priorities. 20 Yes Work planning, progress monitoring, and reporting. Partner with Working Group Leads to develop and maintain work plans, timelines, milestones, deliverables, dependencies, and implementation plans. Monitor progress against approved objectives; identify delays, barriers, resource constraints, scope concerns, cross-Track dependencies, and potential duplication; and recommend or coordinate appropriate mitigation actions. Maintain Track and Working Group status reports, deliverable trackers, action logs, and dashboards. Prepare timely updates for Track Co-Chairs, Steering Committees, Program Managers, the Executive Group, and other FAST-TB stakeholders. Coordinate with the CRDF Program Manager to ensure Working Group Lead reports and related materials are appropriately filed in FAST-TB SharePoint. 15 Yes Meeting management and stakeholder communications. Coordinate recurring and ad hoc Working Group, Track, Steering Committee, and related meetings, including scheduling, agendas, participant communications, logistics, pre-read materials, presentations, and follow-up. Attend meetings and develop accurate records of key discussions, decisions, action items, risks, and next steps. Monitor attendance, participation, and completion of follow-up actions. Serve as a primary operational liaison among Working Group Leads, Track Co-Chairs, Steering Committee members, Program Managers, the Coordinating Center, and other FAST-TB stakeholders. Promote timely information sharing and coordinated execution across Working Groups and Tracks. 15 Yes Governance, risk management, and quality assurance. Monitor Working Group adherence to FAST-TB governance documents, approved processes, reporting requirements, and documentation standards. Identify operational risks, gaps, overlaps, duplicative efforts, and compliance concerns across the Track portfolio. Escalate significant risks, delays, scope changes, or resource constraints to the UCSF FAST-TB Program Manager and Track leadership, as appropriate. Support implementation and monitoring of mitigation plans. Maintain organized records sufficient to support internal review, program evaluation, audits, sponsor reporting, and continuity across the lifecycle of Working Groups. 10 Yes Scientific documentation and content development. Develop, edit, and maintain scientific and technical documentation, including meeting reports, executive summaries, proceedings, briefing materials, annual-report content, performance summaries, presentations, concept notes, landscape analyses, white papers, and knowledge products. Synthesize complex technical discussions, recommendations, decisions, and outputs into concise, scientifically accurate materials tailored to leadership, stakeholder, and external audiences. Support consistency of technical messaging across Working Group deliverables and FAST-TB communications. 10 Yes Knowledge management and program support. In partnership with the Resource Engagement Specialist and other Coordinating Center staff, maintain centralized repositories for Working Group records, work plans, meeting materials, deliverables, stakeholder lists, and contact databases. Support document version control, records retention, archiving, and data quality. Ensure accurate, current information is reflected in SharePoint and other approved FAST-TB collaboration platforms. Contribute Track-level content, metrics, and updates for dashboards, stakeholder engagement activities, newsletters, and other program communications. Monitor emerging TB research and development needs, opportunities, and priorities and communicate relevant information to Track leadership.
100% (To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)
Required:
- Bachelors degree in related area and / or equivalent experience / training required.
- At least five years of progressively responsible experience managing complex academic, research, public health, scientific, or international programs.
- Demonstrated experience coordinating multidisciplinary projects involving multiple internal and external stakeholders, committees, or working groups.
- Demonstrated ability to develop and manage work plans, timelines, milestones, action logs, deliverable trackers, and status reporting tools.
- Strong analytical and problem-solving skills, including the ability to identify risks, dependencies, gaps, and operational barriers; exercise independent judgment; and escalate issues appropriately.
- Excellent written communication skills, including demonstrated experience producing concise meeting reports, executive summaries, briefing materials, technical/scientific reports, presentations, and other audience-tailored program documents.
- Strong oral communication and facilitation skills, with the ability to work effectively with investigators, clinicians, technical experts, institutional leaders, global partners, funders, and other stakeholders.
- Demonstrated ability to manage competing priorities, meet deadlines, maintain accuracy and discretion, and work effectively in a dynamic environment.
- Ability to work independently while collaborating effectively within a matrixed, multi-institutional team.
- Experience supporting tuberculosis or other infectious diseases, clinical research, global health, translational science, or health-policy programs.
- Experience in public health, biomedical science, global health, research administration, or a related discipline
Preferred:
- Experience supporting NIH- or other federally funded research programs, including preparation of progress reports, program documentation, and sponsor-facing materials.
- Experience working with international research partners and stakeholders across multiple time zones.
- Experience supporting scientific advisory boards, steering committees, stakeholder assemblies, or similar governance structures.
- Experience drafting or editing scientific publications, white papers, landscape analyses, protocols, technical briefs, or knowledge-management products.
- Familiarity with TB treatment research, clinical trials, biomarker development, health economics/modeling, or implementation science.
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here.
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Salary Information
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
