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Territory Manager - Utah
Saint-Gobain
Malvern, PA
- $72,000 to $108,000 USD / year
Working closely with the Regional Sales Manager, the Territory Manager develops and executes strategic territory plans that align with business objectives, uncover new opportunities, and…
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Senior Visual Design Project Manager - 4322
Lutron Electronics Co., Inc.
Conshohocken, PA
Lutron Electronics Company, Inc Senior Visual Design Project Manager US-PA-Conshohocken Job ID: 2025-4322 # of Openings: 1 Category: Marketing Lutron - Conshohocken, PA Overview Lutron has…
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Technology Project Manager
RGP
Cranberry Township, PA
- $65 USD / hour
RGP is seeking an experienced Technology Project Manager to take ownership of an in-progress enterprise technology implementation. This individual will quickly assess the current…
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Global Continuous Improvement Manager - 10001
MSA Safety Inc.
Cranberry Township, PA
…Leader (this role reports to the Design Assurance Leader) This manager will help develop a continuous improvement culture in the global Engineering organization in alignment with the MSA…
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Assistant General Counsel
ARCO
King of Prussia, PA
Collaborate closely with project managers and leaders to understand business objectives when negotiating agreements
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Program manager
Clear Channel Outdoor, LLC
Allentown, PA
…the Job Posting Title. Clear Channel Outdoor Job Summary: The Program Manager is responsible for the independent leadership, development, and execution of complex, multi-project capital…
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Staff Software Engineer - IAM
General Motors
Harrisburg, PA
Project experience modeling and deploying external identity architectures (e.g., federation, multi-tenant identity, just-in-time provisioning).
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Provider Engagement Account Manager (Northeast PA)
Centene Corporation
Harrisburg, PA
Project management experience at a medical group, IPA, or health plan setting.
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Data, Communications, and Policy Analyst (Remote)
GovCIO
Harrisburg, PA
GovCIO is currently hiring for a Data, Communications, and Policy Analyst to support program management, tasking execution, strategic planning, policy review, metrics generation and…
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Patient Generated Health Data Project Manager (Remote)
GovCIO
Harrisburg, PA
GovCIO is currently hiring for a Project Manager to join the Patient Generated Health Data (PGHD) team. This position will be located remotely and will be fully remote within the United…
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Cost Analyst - Senior Data Center Facilities Development Manager
Oracle
Harrisburg, PA
- $91,400 to $187,000 USD / year
…discipline and analytical insight to a complex construction program. Your work will help project leaders understand cost performance, evaluate proposed changes, and make informed decisions…
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Corporate Services Specialist - Food & Retail
WM
Harrisburg, PA
Sales •Assist the NAM (National Account Manager) and Project Managers (PM) in the execution of new program initiatives including right sizing, renewals, growth, acquisitions, mergers, trips…
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Technical Program - Software Delivery - 6 Month Contract
SitusAMC
Harrisburg, PA
Supervise, mentor and support Technical Program Managers & Scrum Masters
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Sr Program Specialist - Construction, Fire or BAS Background
Honeywell Technologies
Harrisburg, PA
As a Sr. Construction Manager , you will be responsible for overseeing all aspects of multi-year, multisite national programs, managing teams to ensure project schedules, design, execution,…
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Manager - Marketing (Web Content and SEO)
WESCO
Pittsburgh, PA
The Manager, Web Content and SEO owns the editorial quality and search performance of content published to the company’s marketing and commercial web properties. This is a hands-on…
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Administrative Assistant - School of Computer Science - S3D
Carnegie Mellon University
Pittsburgh, PA
Calendar Management: Maintain individual faculty calendars or other project-related calendars. Schedule with internal and external customers to prevent conflicts or overlapping events, and…
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Program Manager - Joseph Ballay Center for Design Fusion
Carnegie Mellon University
Pittsburgh, PA
Carnegie Mellon University’s School of Design seeks a Program Manager to join their team for the Joseph Ballay Center for Design Fusion. The Program Manager plays a pivotal role in ensuring…
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Business manager
Strativia LLC
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Program manager
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Relationship Advisor Retirement Services
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Network engineer 2 (us citizenship required)
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…Title: Network Engineer 2 Business Unit: Technology Reports to: Manager of Network Engineering Position Overview: This position is primarily responsible for providing advanced network…
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Senior IS Project Manager
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As part of the UPHS Information Services Division project management office, oversee multiple projects and programs coordinating Applications teams, outsourced IT functions, external…
Added 2 mins ago
Manager, Project Manager | Market Community Engagement Lead - Northeast
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Philadelphia, PA
Philadelphia, PA: $138,100 - $157,700 for Manager, Project Management
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Project Manager (Construction)
Exelon
PHILADELPHIA, PA
- $83,200 USD / year
Manage (or support a Principal or Senior Project Manager with the management of) transmission, substation, distribution, gas, and/or information technology projects consisting of…

UCSF

ADMIN OFCR 3 CX

San Francisco, CA, United States
Fresno, CA, United States

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Job details

Posting language: English
Posted: Nov 3, 2026

Original job description

Job Summary The Administrative and Special Projects Lead provides high-level administrative, operational, and project management support to the Undergraduate Medical Education (UME) Office. This role plans, coordinates, and executes a broad range of administrative and organizational activities to advance UME priorities and support the overall mission of the program. This position will lead and manages special projects related to the expansion of UME programming, with a primary focus on the San Joaquin Valley Program in Medical Education (SJV PRIME) at the Fresno campus. This includes serving as a key liaison across UCSF, UCSF Fresno, and UC Merced to coordinate curricular and non-curricular expansion activities and ensure alignment across partner institutions while ensuring that curricular components are transitioned to the appropriate team member. This position functions as a lead for the UME Assistant Dean support team and provides coordination for faculty recruitment and academic search processes. Responsibilities include supporting the development and execution of faculty searches, managing appointment processes, and maintaining search documentation and scopes of work. The Lead independently manages projects that impact UME operations, including initiatives related to SJV PRIME alumni engagement, faculty tracking and updates, staff engagement, special data requests, grant support, staff development, and admissions support. The role also contributes to program resource/work group efforts and ensures timely and effective communication between the UME office and Fresno-based teams. A key responsibility of this role is the implementation and management of the Alumni Connection Program, designed to foster mentorship opportunities and strengthen alumni engagement with the program. Working under general direction, the Lead will manage complex, time-sensitive projects on behalf of the Assistant Dean and other senior leaders, often with minimal supervision. The role requires strong organizational and communication skills, sound judgment, and the ability to prioritize and execute multiple competing priorities. The Lead will serve as a primary liaison for faculty supporting UME functions and provide operational continuity in the absence of key personnel. The position will also oversee the preparation of reports and analyses, including annual reports, engagement metrics, and data requests (e.g., VA/UME), to document program activities and outcomes. Department Overview UCSF Fresno is a regional campus of UCSF School of Medicine located in California’s central valley. The Department of Undergraduate Medical Education (UME) is the administrative unit that oversees all health professions education programs (Medical and Allied Health) for the regional campus including oversight of the San Joaquin Valley Program in Medical Education (PRIME). UME provides services for 100 or more third-year students from UCSF campus as well as close to 300 visiting students from accredited medical education programs across the United States. UME works collaboratively and in communities of practice with our medical education partners in Student Experience and the Assessment, Curriculum & Evaluation teams at UCSF School of Medicine. UCSF Fresno also has over 300 trainees in several accredited Graduate Medical Education Residency & Fellowship programs. The UCSF Fresno UME Office is responsible for implementation of all strategic directives for medical student education at the Fresno campus and for ensuring that those who serve undergraduate student learners are actively engaged in the highest quality learning and teaching environment with a strong commitment to UCSF’s PRIDE values. The UME Department currently has a staff of 10 including an Assistant Dean, Program Director, 1 manager, 1 supervisor and 6 administrative staff to provide services in student engagement, wellness and experience support as well as curriculum, assessments and evaluation for all undergraduate learners.

% of time Essential Function (Yes/No)

Key Responsibilities

(To be completed by Supervisor)

40%

YesAdministrative Operations Support:

Oversee operations including program expansion, faculty searches, and alumni support. Provides administration and operational support for the Undergraduate Medical Education Department and to Faculty and Leadership teams. Analyzes a wide range of educational issues and applies project management principles and practices to achieve results in an academic setting. May work with matrixed teams of professionals and key stakeholders to deliver effective results.

Serves as point person for faculty recruitment interviews for any open program faculty director positions, handling onboarding and offboarding processes. Manages and plans the logistics of interviews and communicates with potential candidates during the recruitment process. Collects and manages search documentation to ensure we are following UC policies. Provides final interview logistics with follow-up correspondence to candidates and interview panel. Maintains database of faculty hires and transitions on an ongoing basis to provide updated data when requested. Coordinate faculty committee assignments. Communication faculty changes often and regularly both within the department and across partner institutions.

Develops and maintains the UCSF SJV PRIME Alumni Connections program, utilizing a variety of tools such as creating a Smartsheet database in managing all Alumni contact information. Create and distribute an Alumni newsletter several times a year and developing new approaches or methods for maintaining effective lines of communications with our Alumni and our current classes. Assist curriculum team in identifying alumni for mentorship opportunities.

40% YesOperations and Special Projects

Departmental support for the following programs: Staff Engagement, Professional Development and Communications, Grant support and other special tasks. Monitors program documentation and policy to ensure compliance with established and evolving standards. Develops and maintains program processes for documentation to meet regulatory requirements. Develops new approaches or methods for maintaining effective communication. Supports/stewards planning committees and working groups.

Manage coordination of PRIME expansion programs for Fresno campus. Coordinate or participate in expansion related work groups or committees as the administrative support. Set agendas, document meeting minutes, and communicate with stakeholders regarding decisions. Assist UME team with implementation at the Fresno Campus, may lead implementation efforts and assist Director and Dean's with new initiatives.

Develops and maintains program communication resources, in alignment with UCSF digital and editorial policies and UCSF brand identity standards as posted at identity.ucsf.edu, which may include assisting operations team in maintaining the program website and serve as backup to web and wiki.

Coordinate department’s annual engagement process in alignment with program and operational goals. Work with management and leaders to identify opportunities for staff engagement and monitor program involvement. Take lead in drafting annual engagement goals for the department and facilitate completion. Communicate with both staff and stakeholders regarding engagement efforts. Serve as Engagement steward for the department.

20% YesPerforms ad hoc duties as assigned by the Undergraduate Medical Education Program supervisor and leadership team. Under general direction, develop and maintain office policies and procedures, standard operating procedures and create annual review program to ensure policies stay up to date.

Assist the manager and/or Assistant Dean in designing and implementing specific or new initiatives such as program expansion retreats or conferences, academic recruitment and alumni engagement events.

Under direction of the supervisor, assist with annual updates to staff traditional and annual holiday schedules and emergency contacts and emergency preparedness.

Function as lead data management staff, receiving requests for data for both internal and external partners.

Participate in program budgeting and accounting processes to support financial infrastructure of the program.

Support UME staff during vacations, absenses or holiday breaks and for major program events as needed and directedf by leadership.

100% (To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)

Required Qualifications

Bachelor's degree in related field and five and/or equivalent experience/training.
Minimum three (3) years of program coordination experience in which the individual has demonstrated sound judgment in carrying out tasks and representing leadership and the programs they support
Thorough knowledge of relevant University specific policies and regulatory requirements.
Solid knowledge of health professions education program requirements. Thorough knowledge of health professions education industry.
Demonstrated ability to prioritize work accurately and independently, and to function effectively under the stress of competing priorities.
Demonstrated experience and documented excellence in oral and written communications skills; includes active listening and critical thinking.
Strong interpersonal skills. to communicate effectively with all levels of staff; both verbally and in writing.
Actively cooperates and supports the work of others. Ability to work productively with anyone regardless of background. Empathetic and aware of impact on others. Strong problem solving skills to assist learners and resolve issues
Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to complete work and meet established deadlines in an accurate and timely manner, and to manage short and competing deadlines.
Thorough knowledge of educational software and platforms. Demonstrated ability to analyze and seek solutions to enhance the user experience.
Ability to use discretion and maintain all confidentiality with professionalism and grace
Ability to identify when to seek supervisor’s guidance. Strong initiative and flexibility to work independently and within a team.

Preferred Qualifications

Valid California Driver’s License

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More about this job

Skills

Project management
Recruitment
Documentation
Communication skills
Teaching
Smartsheet
Administrative support
Wiki
Leadership
Active listening
Critical thinking
Interpersonal skills
Problem solving
Organizational skills
Attention to detail
Confidentiality
Work independently

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