Jobs in the United States

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Added 2 mins ago
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Pump Mechanic
Aerotek
Henrico, VA
- $28 to $30 USD / hour
Must have a valid drivers license with an acceptable driving record
Added 2 mins ago
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Machine Operator
Aerotek
Berkeley, CA
- $30 to $33 USD / hour
Collaborate with the Food Manufacturing Manager and Food Production Lead to meet production targets and maintain product quality.
Added 2 mins ago
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Pump Technician
Aerotek
Richmond, VA
- $28 to $30 USD / hour
Must have a valid drivers license with an acceptable driving record
Added 14 mins ago
Mid-Level Systems Engineer
Space Dynamics Laboratory
North Logan, UT
Develops mission CONOPS and provide technical insight and recommendations to the Program Manager
Added 14 mins ago
Software Program Manager
Space Dynamics Laboratory
North Logan, UT
Space Dynamics Laboratory (SDL) is seeking an experienced and detail-oriented advanced career Software Program Manager to lead the development and sustainment of complex software systems…
Added 15 mins ago
PN
Oracle HRIS Senior Analyst
Pacific Northwest National Laboratory
Salt Lake City, UT
- $107,900 USD / year
…groups including executive and senior management, R&D staff, M&O program stewards, subject matter experts, and information technology…
Added 15 mins ago
RR
Talent Program Manager
R1 RCM
Salt Lake City, UT
- $65,478 to $96,885.29 USD / year
…looking for ways to improve the experience and success of the program. Track and drive measures of success/impact such as: business results, ROI, enhanced talent pipeline, retention and new…
Added 15 mins ago
Senior Regional Sales Director, Pelvic Health - West Coast
Medtronic
Salt Lake City, UT
Added 15 mins ago
District Sales Manager, Pelvic Health - Northern California
Medtronic
Salt Lake City, UT
The Pelvic Health District Sales Manager will manage the district sales representative staff and achieve quarterly and annual sales plan within specified budget. The District Sales Manager…
Added 15 mins ago
PH
Ruconest Account Manager - Central California/Nevada
Pharming Healthcare
Salt Lake City, UT
- $155,000 to $175,000 USD / year
This is a field/remote role: must have the ability to travel within mentioned territory
Added 15 mins ago
District Sales Manager, Pelvic Health - Multiple Locations
Medtronic
Salt Lake City, UT
This is a general posting for a District Sales Manager in Pelvic Health. Please apply here for consideration.
Added 15 mins ago
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Ruconest Account Manager - Northern California
Pharming Healthcare
Salt Lake City, UT
- $155,000 to $175,000 USD / year
This is a field/remote role: must have the ability to travel within mentioned territory
Added 15 mins ago
UO
CE Enrol Serv Recs Prg Mgr
University of Utah
Salt Lake City, UT
- $19 to $21 USD / hour
Operations Program Manager, I: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
Added 15 mins ago
PH
Ruconest Account Manager - Upper Midwest
Pharming Healthcare
Salt Lake City, UT
- $155,000 to $175,000 USD / year
This is a field/remote role: must have the ability to travel within mentioned territory
Added 23 mins ago
OK
Attendant - Bellstand
Outrigger Kona Resort Manager LLC
Kailua Kona, HI
- From $16 USD / hour
Added 27 mins ago
Human Resources Business Partner
Amrize
Ada, OK
The incumbent must have ability to build relationships and get up to speed quickly on needs of the business and offer solutions
Added 28 mins ago
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Data Center Project Coordinator
TEKsystems
Boardman, OR
- $30 to $35 USD / hour
…role in Boardman, Oregon. MUST work on-site.DescriptionThe Program Administrator supports Data Center Operations leadership by providing program coordination, reporting support, project…
Added 34 mins ago
AC
Demand Planning Manager
Aston Carter
Sacramento, CA
- $67.31 to $69.72 USD / hour
DescriptionJOB SUMMARYThe Demand Planning Manager manages demand planning activities and supports the Integrated Business Planning (IBP) process to develop reliable, data-driven demand…
Added 39 mins ago
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Project Controls Manager
Actalent
Hillsboro, OR
- $60.1 to $86.54 USD / hour
Job Title: Project Controls ManagerJob DescriptionThis Project Controls Manager role supports large-scale capital projects for a major client in the life sciences sector within a leading…
Added 40 mins ago
Sr Manager Business Information Security Officer
DXC Technology
Washington, DC
Oversee audit-ready evidence, management responses and remediation of security findings, demonstrating compliance with cyber quality program standards and regulatory expectations
Added 40 mins ago
Human Resources Specialist (Administrative Investigator)
Department Of Energy
Washington, DC
…qualifications. Your full resume will be made available to the hiring manager if you are referred Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the…
Added 40 mins ago
Sr Manager Business Information Security Officer
DXC Technology
Washington, DC
Oversee audit-ready evidence, management responses and remediation of security findings, demonstrating compliance with cyber quality program standards and regulatory expectations
Added 42 mins ago
Assistant Nurse Manager Procedural
BHCS
Coral Springs, FL
Reports to Nurse Manager of a designated procedural department and is responsible for assisting with planning administering and evaluating twenty-four-hour operation of one or more nursing…
Added 44 mins ago
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Residential Behavior Specialist
LITTLE CITY FOUNDATION
Palatine, IL
- $28 USD / hour
…Behavior Analyst (BCBA) and administrative supervision of a Home Manager the primary duty of a Residential Behavior Specialist is assisting youth with maximizing skill-acquisition in…
Added 44 mins ago
LC
Life Skills Instructor
LITTLE CITY FOUNDATION
Palatine, IL
- $23 to $24 USD / hour
Must have a high school diploma or GED certification · Must possess effective verbal and written communication skills

UCSF

ADMIN OFCR 2 CX

San Francisco, CA, United States

Apply on iazuqy.fa.ocs.oraclecloud.com About employer

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Job details

Posting language: English
Posted: Nov 4, 2026

Original job description

The Research Administrative Coordinator will provide comprehensive administrative and operational coordination for large, multi-site NIH-funded observational studies and for clinical trials within the AD and FTD Clinical Trials Research Program. Working within established University, departmental, research, financial, and administrative policies and procedures, the incumbent independently coordinates a variety of ongoing administrative functions of moderate scope and complexity and exercises judgment in determining appropriate action within defined guidelines. In this position, you will play a pivotal role in ensuring efficient day-to-day operations within our organization. The primary responsibilities will revolve around providing administrative support and facilitating smooth communication internally and externally to ensure the successful mangement of these programs. Responsibilities include complex calendaring and meeting coordination; program communications and documentation; procurement, invoice, and reimbursement administration; travel coordination; administrative tracking of research milestones; administrative support for recruitment and onboarding; maintenance of program records, websites, and standard operating procedures; and basic technology support. The incumbent serves as an administrative point of contact for internal and external stakeholders, identifies and resolves routine operational issues, and escalates matters requiring scientific, financial, policy, or management-level determination to the appropriate program leadership or functional office.

Uses professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational functions. Administers defined operational program. Analyzes and resolves operational problems of moderate scope. The Research Administrative Coordinator will be an integral part of a team on the cutting edge of research including new therapies and other interventions for neurodegenerative brain diseases. We are seeking a detail-oriented and proactive individual will be responsible for:

Calendar Management: Coordinate and manage complex calendars for a research program manager and the clinical trials program director and staff, including scheduling meetings, appointments, and conference calls.
Manage calendar series for weekly calls including internal and external stakeholders
Independently coordinate and maintain calendar series for monthly calls with 250+ invitees
Schedule, reschedule, and cancel meetings as needed based on key stakeholder calendar availability
Functional experience with scheduling tools such as Outlook (+Zoom add-on), Doodle, Calendly, and Zoom scheduling
Communication: Serve as the primary point of contact for internal and external inquiries, ensuring timely and professional correspondence.
Manage email listservs that include 300+ contacts with frequent turnover
Experience communicating with stakeholders at varying levels of seniority
Ability to use judgement in adapting communication styles as needed
Manage communications with stakeholders with minimal follow up from leadership
Managing communication & documentation via shared inboxes in Microsoft (Outlook) and Google suites
Documentation and Reporting: Compile, format, route, and maintain administrative documentation supporting grant submissions, progress reports, and sponsor requests; scientific and substantive financial content remains with appropriate research/program leadership
Proven ability to understand and adapt to requirements as set by leadership and/or funding agencies
Experience using software such as Docusign, Google Forms, Qualtrics, and RedCap
Travel Coordination: Arrange travel logistics, accommodations, and itineraries for domestic and international trips including post-travel expense submissions
Ability to maintain confidentiality with sensitive personal information for travel booking
Experience planning and following up with travelers to ensure booking and respective documentation is completed ahead of deadlines
Experience collecting, organizing, and maintaining receipts to submit expense reports
Meeting Support: Organize meetings, including preparing agendas, taking minutes, distributing information to attendees via written communication, and following up on action items.
Experience assembling meeting agendas and presentations via office suite programs (eg. Powerpoint, Word) for multiple recurring meetings per week
Compile presentation documentation from internal and external stakeholders
Attend specified meetings and document decisions and action items via minutes to be distributed afterwards
Create monthly newsletters recapping highlights from various meetings that occurred throughout the month
Manage websites through software such as Squarespace
Experience or exposure to software such as Powerpoint, Canva, Prezi, and Figma
Provide support as requested for ad hoc virtual and in-person meetings/conferences
Budget Tracking Track expenditures against established research protocol budgets, identify discrepancies, and route exceptions for review
Experience supporting teams managing multiple high-value budgets
Exposure to rolling budgets that require itemized spending tracking over multiple years
Research Visit Milestone Tracking: Integrate milestone information provided by research staff to help prepare invoices for industry sponsors for completed activities
Proven ability to work cohesively with cross-functional partners, including finance teams, study coordinators, and PIs from various institutions
Experience with longitudinal projects that involve compensation for specific milestones
Manage and track participant milestones and compensation through software like Excel, Smartsheets
Participant reimbursements and remuneration: Prepare and submit expense reports related to research participant remuneration and travel reimbursements.
Completed or ability to complete CITI Program trainings for Good Clinical Practice (GCP) and Human Subjects Protection (HSP)
Ability to use sound judgement when handling participant information to protect confidentiality
Experience organizing and managing receipts to process participant travel reimbursements
Complete financial tasks with a keen eye for detail while being efficient and mindful of UC Supply Chain policies
Support employment recruitment requests: Submit forms via Smartsheets and Oracle, tracking and distributing candidate applications, scheduling interviews with hiring committee and candidates, providing onboarding support
Communicate with internal and external candidates with a high level of professionalism
Maintain recruitment tracking and documentation
Provide regular updates to internal hiring teams and talent acquisition
Facilitate positive relationships with cross-functional partnerships between the hiring team, talent acquisition, and human resources
General Administrative Tasks: Provide general administrative support such as filing, basic IT support, creating and managing SOPs for common tasks, and office supply management.
Comfort navigating ambiguity when ad hoc tasks are requested
Experience creating SOPs with limited existing reference documentation
Ability to understand and teach basic technology functions to various members of the lab (eg. screensharing via Zoom)
Ability to learn quickly, retain information, and Independently perform assigned administrative functions within established procedures within the first 6 months of the role
Managing multiple websites through Wordpress and Drupal

The ideal candidate will thrive in a fast-paced environment, possess exceptional organizational skills, and have a passion for contributing to impactful medical research.

Required

Proven communication and interpersonal skills to communicate effectively with all levels of staff, internal/external stakeholders, and leadership verbally and in writing/emails;
Demonstrated organizational skills and ability to multi-task with demanding timeframes
Demonstrated proficiency using Microsoft Office products (Outlook, Word, Excel, and PowerPoint) to manage calendars, maintain tracking tools, prepare correspondence, and format presentations
Demonstrated familiarity with survey creation and presentations including related software
Proven ability to work collaboratively with other cross-functional teams such as the dept admin core, HR, and Talent Acquisition
Demonstrated record of cooperative working relationships with patients, co-workers, & physicians.
At least 6 months of experience supporting multiple concurrent projects.
Demonstrated ability to identify decisions and pending action items from meetings with multiple participants.
Ability to learn and retain information in a timely manner

Preferred

At least 1 year of prior support of complex clinical research projects with multiple stakeholders
Experience/exposure to less frequently used software such as Doodle, Calendly, Canva, Figma, Adobe Illustrator, Docusign, Qualtrics, RedCap, Squarespace, and Wordpress

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Jobs in the United States