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Functional Title: Unit Administrative Asst Job Title: Administrative Asst I Agency: Health & Human Services Comm Department: Timber Hill - Admin Posting Number: 22711 Closing Date: 11/12/2026 Posting Audience: Internal and External Occupational Category: Office and Administrative Support Salary Range: $2,606.00 - $3,404.91 Pay Frequency: Monthly Salary Group: TEXAS-A-09 Shift: Day Additional Shift: Days (First) Telework: Not Eligible for Telework Travel: Up to 5% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Lufkin State Supported Living Center Job Location City: POLLOK Job Location Address: 6844 N US HWY 69 Other Locations: Pollok; Lufkin MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN YN,YNS
Brief Job Description:
Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.
The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers
If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!
The Unit Administrative Asst (UAA) is responsible for maintaining an efficient and well-organized Unit Office. The UAA performs moderately complex secretarial work involving answering correspondence, distributing mail, maintaining records and filing and preparing routine reports. The UAA functions as the Unit Receptionist and oversees the overall operation of the Unit office. Under the direction of the Unit Director, The UAA works under general supervision with moderate latitude for the use of initiative and independent judgement.
The Unit Administrative Asst must be able to read, type and write reports in English.
Essential Job Functions (EJFs):
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
- Effectively performs routine secretarial duties and serves as the Unit Assistant.
- Effectively ensures that the appropriate unit supplies and purchases are obtained utilizing state and local procedures and methods.
- Maintains effective communication with Unit Director, Assistant Unit Director, and Home Managers and acts as a liaison between Unit Director, both unit staff and campus departments. Work harmoniously that results in a cohesive and productive work environment.
- Complete all assigned documentation accurately and comply with annual training requirements.
- Must be able to read, type, speak and write English.
- Must be familiar with Microsoft Office programs such as Excel, Work and Outlook.
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligation for disaster response and/or recovery or Continuity of operations (COOP) activation. Such participation may require alternate shift assignments and/or pattern or location. Possibility of shift hour changes that may include weekends and/or holidays.
Knowledge, Skills and Abilities (KSAs):
- Knowledge of business English, spelling, punctuation, arithmetic and office procedures.
- Knowledge of data processing, calculator and other forms of electronic equipment.
- Knowledge and use of personal computer and facility associated software.
- Skilled in machine transcription to take and transcribe dictation, facsimile machine and telephone
- Knowledge and skilled in building and maintaining staffing schedules using Excel
- Able to: Organize files and maintain neat records, work independently, communicate both orally and in writing.
Registrations, Licensure Requirements or Certifications:
Valid Texas driver’s license is required. Applicants with an out-of-state driver’s license must provide an original certified driving record from the state of driving licensure. Eligible driving record required based on HHSC Fleet Management policy.
Initial Screening Criteria:
High School Diploma or GED is required.
Experience with the proficient use of Microsoft Excel is required.
Some experience maintaining records, files, documents, and/or spreadsheets is required.
Experience using a personal computer is preferred.
Experience with unit policy and procedures is preferred.
Proficiency in spelling, punctuation, grammar, and mathematics is preferred.
Additional Information:
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE).
Males between the ages of 18 – 25 must be registered with the Selective Service.
All State Supported Living Center Employees are subject to Random Drug Testing.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.
Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Telework Disclaimer:
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.