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Functional Title: Administrative Asst IV Job Title: Administrative Asst IV Agency: Health & Human Services Comm Department: UR LTSS FTE 50 Posting Number: 22656 Closing Date: 11/11/2026 Posting Audience: Internal and External Occupational Category: Office and Administrative Support Salary Range: $3,248.00 - $4,200.00 Pay Frequency: Monthly Salary Group: TEXAS-A-15 Shift: Day
Additional Shift:
Telework:
Travel:
Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: PARIS Job Location Address: 1460 19TH ST NW Other Locations: Abilene; Austin; Paris; San Antonio; Weslaco MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN YN,YNS
Brief Job Description:
The Administrative Assistant IV performs moderately complex administrative support work for Utilization Review under the direction of the Budget and Support Services Director in the Communications and Planning Department.
Work includes communicating with external stakeholders to obtain supporting documentation; tracking unit deliverables; coordinating professional staff assignments as directed by management; preparing and distributing reports, correspondence, and other documents; responding to inquiries regarding unit and agency processes; coordinating meetings and training activities; arranging travel and reconciling expenses; and providing administrative support across Utilization Review.
The Communications and Planning team prioritizes an environment of creativity and positivity by taking ownership of our words, actions, and behaviors and how they impact the people we work with. We take responsibility for our mindset, behavior, attitude, choice of words, and how we impact other people on the team. This position is currently eligible for partial telework.
Essential Job Functions (EJFs):
Provides administrative support to Utilization Review, including coordinating training and meeting rooms, scheduling meetings and interviews, supporting training events, ordering supplies, responding to telephone inquiries, routing messages and correspondence, distributing mail, drafting documents, and performing other administrative assignments. (40%)
Communicates with external stakeholders to request, obtain, receive, and track supporting documentation required for Utilization Review activities. Monitors outstanding documentation requests, performs follow-up as needed, and ensures received documentation is routed appropriately. (20%)
Tracks unit deliverables and coordinates professional staff assignments as directed . (15%)
Arranges travel, reconciles expenses, and processes requisitions for purchases. (10%)
Prepares, routes, tracks and distributes a variety of documents, including producing unit reports, letters, and documents. (10%)
Assist with response to inquiries regarding unit and agency processes and procedures. (5%)
Registrations, Licensure Requirements or Certifications:
NA
Knowledge, Skills, and Abilities (KSAs):
Knowledge of administrative office practices and procedures, including correspondence preparation, document management, recordkeeping, and tracking systems.
Skill in using Microsoft 365 applications, including Outlook, Teams, Word, Excel, SharePoint, and PowerPoint.
Skill in maintaining accurate records and tracking multiple assignments and deliverables.
Skill in written and verbal communication and providing professional customer service to internal and external stakeholders.
Ability to organize and prioritize multiple assignments and meet established deadlines.
Ability to communicate instructions and information clearly and route inquiries to the appropriate resource.
Ability to work independently and collaboratively in a team environment.
Ability to maintain accuracy and attention to detail while managing a varied workload.
Initial Screening Criteria:
Experience performing administrative or clerical support duties in an office environment.
Experience using Microsoft Office or Microsoft 365 applications, including advanced knowledge of Outlook, Word, and Excel.
Experience organizing, prioritizing, and tracking multiple assignments or deadlines.
Experience preparing, formatting, reviewing, or processing professional correspondence and other business documents.
Ability to report in person to one of these locations: Abilene, Austin, Paris, San Antonio or Weslaco.
Additional Information:
This position can be based out of Abilene, Austin, Paris, San Antonio or Weslaco. Applicants must be able to report to one of these locations. Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.
Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Telework Disclaimer:
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.