AS Administrative Specialist

Division:

Connecticut Main

Project Location(s):

Shelton, CT 06484 USA

Minimum Years Experience:

Travel Involved:

Job Type:

Regular

Job Classification:

Experienced

Education:

Job Family:Administrative Support Compensation:Salaried Exempt

The salary range for this position is estimated to be 61,000.00 - 75,000.00 USD annualized.

Position Description: Perform daily administrative tasks and services to facilitate work for the Self Perform (SP) business team, including trades payroll administration, employee onboarding, workforce tracking, and administrative support. The salary range for this position is $61,000 to $75,000.

Essential Duties & Key Responsibilities:

• Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting Self Perform operations.
• Review and process weekly timesheets for Turner carpenters, laborers, and other applicable trades employees; verify hours, project assignments, project codes, labor classifications, and pay categories.
• Monitor Rhumbix for missing or incomplete time entries and work with Project Managers and field supervision to resolve discrepancies.
• Export weekly timesheets and submit payroll information to the Central Financial Center (CFC) by established deadlines; coordinate payroll corrections, adjustments, and project time transfers.
• Coordinate with Headquarters Payroll and CFC regarding employee payroll inquiries and discrepancies; maintain organized payroll records.
• Coordinate administrative onboarding for new hires and rehires, including start dates, project assignments, and required paperwork.
• Submit employment, tax, direct deposit, and other required forms to appropriate Turner departments; coordinate employment eligibility verification through approved procedures. Confirm union affiliation, trade classification, applicable onboarding requirements, and completion of required safety orientation and training.
• Maintain employee profiles, project assignments, workforce lists, and training information in Rhumbix, Labor Charts, and Excel trackers.
• Update and track new hires, rehires, layoffs, staffing changes, and project transfers; coordinate status changes with appropriate Turner departments.
• Support Self Perform management with workforce scheduling and communications among trades employees, Project Managers, and field supervision.
• Coordinate administrative hiring and employment matters with Local Union representatives as directed; escalate contract interpretation and pay classification matters to management or labor relations.
• Set up and update project codes, employee profiles, and project links in Rhumbix; assist field personnel with system questions.
• Edit and assemble documents, spreadsheets, and reports; maintain organized filing systems and confidential employee and payroll records.
• Distribute material and vendor invoices, including Home Depot invoices, and assist with Element invoice reviews, account reconciliation, and administrative follow-up as assigned.
• Engage professionally with others to address inquiries and provide appropriate escalation.
• Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities across company.
• Provide team support and relief of others’ job duties during times of need (e.g., lunch, breaks, illness, vacation).
• Contribute innovative ideas for continuous improvement and effectiveness of team.
• Other activities, duties, and responsibilities assigned.

Qualifications:

• High School Diploma and minimum of 5 years of relevant administrative assistant experience, required
• College degree and/or relevant administrative skills certification, a plus
• Construction, Purchasing, Procurement, or other related experience, a plus
• High degree of detail, accuracy, and organizational skills
• Maintain confidential information
• Work independently, with some oversight, and as part of team
• Approachable, proactive, positive, and professional attitude
• Professional verbal communication and written business communication skills
• Able to conduct research and effectively proofread
• Exhibit active listening skills and follow through on commitments
• Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
• Computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
• Familiar with Procurement systems and DocuSign
• Limited travel

Physical Demands: Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Work involves sitting, typing, viewing a monitor, speaking, hearing, occasional travel and site visits, and lifting up to 25 pounds occasionally. Work Environment: Work is generally performed in an office or remote setting. Occasional construction site visits may involve weather, noise, moving equipment, heights, airborne particles, and electrical hazards. Follow all company safety policies and applicable laws. Turner is an Equal Opportunity Employer, Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity, VEVRAA Federal Contractor

Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.