Administrative Assistant

This is a full-time, on-site position in Casper, Wyoming

About Us:

At True Oil LLC, we do more than just power America - we live by the values that built it. Rooted in the rugged landscapes of the Rocky Mountain region, we take pride in doing things the right way: with honesty, grit, and a handshake you can count on. We're part of a family of companies under True Companies, where hard work is honored, teamwork is celebrated, and integrity is the foundation of everything we do. Whether you're in the field, the office, or somewhere in between, you’ll find a supportive environment where your work matters and your growth is encouraged. Join us and be part of a company that’s been fueling progress and opportunity for generations - while staying true to its roots.

Why You'll Love Working Here:

We don’t just offer jobs - we offer a future. As part of the True companies family, you'll enjoy a generous, well-rounded benefits package designed to support your life in and out of work. Benefits include competitive health coverage, dental/vision insurance, up to 4 weeks of vacation, sick leave, paid holidays, 401(k) with employer match, company-paid life and disability insurance, profit sharing, tuition reimbursement, and more. We believe in rewarding hard work and supporting your future. We take care of our people - because we know they’re the heart of everything we do.

What You'll Do:

• Manage the CIO/Directors calendar, including scheduling meetings, appointments, and travel arrangements.
• Secondarily, provide administrative support to other IT employees, as needed.
• Prepare and organize materials for meetings, presentations, and reports.
• Take and maintain accurate notes during meetings, documenting key discussions, decisions and action items.
• Support IT projects, including policy updates, benefits administration, and employee engagement initiatives.
• Track project timelines, deliverables, and progress, providing regular updates to the CIO/Directors
• Manage departmental budget tracking and reporting, ensuring accurate monitoring of expenses and timely communication to CIO/ Directors
• Support the CIO/Directors in preparing confidential reports and documents.
• Maintain office supplies, manage filing systems, and ensure efficient office operations.
• Route incoming and outgoing mail; answer telephone and give information to callers, transfer calls to appropriate parties, or take messages for the entire IT Department.
• Establish and maintain records and files of correspondence, reports, etc.
• Compose and type routine correspondence for supervisor and colleagues as requested.
• Maintain awareness and travel/vacation schedules of CIO/Directors.
• Communicate effectively with customers, co-workers, management, and other individuals inside and outside the company, exhibit a professional and courteous manner in dealing with others, and work to maintain constructive working relationships.

What We're Looking For:

Required Education, Experience and/or Abilities

• A high school diploma or equivalent education or more (3+) years of experience in an administrative support role, preferably in IT or executive-level support.
• Strong business acumen with the ability to align decisions and actions with organizational goals
• Applies excellent customer service and telephone etiquette when handling incoming and outgoing calls.
• Strong verbal and written communications skills.
• Self-motivated with a strong desire to learn new skills, processes, and technology
• Strong notetaking and documentation skills, with attention to detail, and tracking follow- up actions
• Ability to effectively present information and respond to questions from groups of managers and employees.
• Ability to handle sensitive data and always maintain confidentiality of sensitive information.

Computer Skills

• Professional knowledge of Microsoft Office applications including Outlook, Excel, Word, ChatGPT and PowerPoint.
• Proficiency in spreadsheets, database management and word processing.

Additional Eligibility Qualifications

• English language fluency, verbal and written.
• Acceptable results of a pre-employment background check and drug/alcohol test.

True Oil LLC is an Equal Opportunity Employer - Vets, Disability #indoffice