Accounting Manager

Marin Country Club, located in Novato, CA, is pleased to announce an excellent career opportunity for a Full-Time Accounting Manager! We are seeking a driven individual who is eager to learn, contribute, and grow within a fast-paced hospitality-focused property organization. As part of Troon, you will contribute to a global leader in golf and community management.

Compensation Range: $80,000 to $100,000 (Depending on Experience)

Position Summary

The Accounting Manager oversees the day-to-day accounting and financial operations of Marin Country Club, serving as the primary on-site accounting resource and liaison to Troon Shared Accounting.

This position is responsible for coordinating Member billing, accounts receivable and payable, account reconciliations, inventory reporting, capital project financial tracking, and month-end financial processes. Working closely with Club management, department heads, Members, and Troon Shared Accounting, the Accounting Manager ensures financial accuracy, operational efficiency, and compliance with established accounting procedures while providing professional and responsive Member service. The position may also supervise other accounting or administrative staff.

Essential Duties & Responsibilities

Member Accounting & Billing

• Oversee monthly Member billing, ensuring accurate and timely preparation and distribution of statements.
• Review Member accounts for accuracy, including dues, capital charges, purchases, assessments, credits, and other applicable fees.
• Serve as a primary contact for Member billing questions, payment inquiries, and account discrepancies, providing prompt and professional resolution.
• Process and reconcile Member payments, including ACH, checks, credit cards, refunds, and approved adjustments.
• Monitor accounts receivable, aging reports, and delinquent accounts, coordinating collection efforts with Club management.
• Work with the Membership Department to accurately process new memberships, resignations, upgrades, downgrades, initiation fees, deposits, and other membership-related transactions.
• Maintain accurate and confidential Member financial records.

Accounts Payable & Invoice Processing

• Coordinate the receipt, review, coding, approval, and timely processing of vendor invoices through Ottomate or other designated systems.
• Work with department heads to ensure invoices are accurately coded, properly approved, and submitted within established deadlines.
• Research and resolve vendor discrepancies, missing invoices, and payment inquiries.
• Coordinate with Troon Shared Accounting to ensure timely vendor payments and accurate financial records.

Financial Reporting & Month-End Close

• Serve as the primary on-site liaison to Troon Shared Accounting, providing financial information, reconciliations, and operational support for daily and month-end accounting activities.
• Prepare and maintain assigned account reconciliations, supporting schedules, and documentation required for financial reporting and audits.
• Review cash activity, bank transactions, and other designated accounts, investigating discrepancies and resolving outstanding items.
• Assist with monthly financial reporting, variance analysis, annual budgeting, and forecasting.
• Coordinate with department heads to ensure accurate and timely submission of financial information.
• Maintain accounting records in accordance with GAAP, company policies, and internal control requirements.

Capital Projects & Fund Tracking

• Assist Club management and Troon Shared Accounting with tracking capital project expenditures, budgets, and available funds.
• Monitor and reconcile capital-related transactions, including capital dues, assessments, project expenses, and designated capital accounts.
• Provide periodic reporting on capital project spending and budget variances to support management oversight and financial planning.
• Coordinate with department heads to ensure capital expenditures are appropriately approved, coded, and documented.

Inventory & Financial Controls

• Coordinate monthly inventory reporting for Food & Beverage, Golf, and other applicable departments, ensuring accurate counts, valuations, and timely submission.
• Review inventory discrepancies and work with department heads and Troon Shared Accounting to resolve variances.
• Monitor cash handling, deposits, point-of-sale transactions, and revenue reconciliations.
• Support departmental compliance with purchasing procedures, expense controls, and established financial policies.

Departmental & Operational Support

• Serve as an on-site accounting resource for department heads, assisting with financial reports, budget questions, expense coding, and accounting procedures.
• Support financial administration of Club events and banquets, including deposits, billing, payment reconciliation, and outstanding balances.
• Provide financial information and analysis to Club management as requested.
• Identify opportunities to improve accounting processes, strengthen financial controls, and increase operational efficiency.
• May supervise, train, and support other accounting or administrative staff, ensuring accuracy, accountability, and timely completion of assigned responsibilities.
• Maintain organized financial records and exercise strict confidentiality regarding Member accounts, employee information, Club finances, and other sensitive business matters.
• Perform other duties as assigned by management.

Education & Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of five (5) years of accounting experience, preferably in a full-cycle accounting or month-end close environment.
• Experience in a private country club, hospitality, resort, or multi-department operation preferred.
• Experience with Member billing, accounts receivable, accounts payable, and shared-services accounting teams desirable.
• Prior experience supervising or mentoring accounting or administrative staff is a plus.

Job Knowledge, Skills & Abilities

• Working knowledge of GAAP, financial reporting, reconciliations, and general accounting practices.
• Strong proficiency in Microsoft Excel, accounting software, Member billing systems, and invoice management platforms.
• Excellent analytical, organizational, and problem-solving skills with strong attention to detail.
• Ability to work independently, manage multiple priorities, and consistently meet deadlines.
• Strong interpersonal and communication skills with the ability to build productive relationships across departments.
• Commitment to providing professional, courteous, and responsive Member service.
• Ability to explain financial information clearly and handle sensitive financial, personnel, and Member information with the highest level of confidentiality and discretion.
• Bilingual English/Spanish preferred.

Key Success Factors

• Accurate and timely Member billing and resolution of account inquiries.
• Consistent completion of reconciliations, invoice processing, inventory reporting, and month-end requirements.
• Accurate tracking and reporting of capital project expenditures and designated funds.
• Strong communication and partnership with Troon Shared Accounting and Club department heads.
• Adherence to financial policies, internal controls, confidentiality requirements, and reporting deadlines.
• Proactive identification and resolution of accounting issues and opportunities for improvement.

Physical Demands

Frequently sits, uses hands, reaches with arms and hands, talks, and hears. Occasionally stands, walks, climbs, balances, stoops, kneels, crouches, or crawls. May occasionally lift up to 25 pounds.

Work Environment / Noise

Work is primarily performed in a professional office environment within an active private country club. Noise level is generally moderate.

Certificates / Licenses

None required.

This job description is not an exclusive or exhaustive list of all job functions that an associate in this position may be asked to perform from time to time.

Benefits & Other Compensation:

This position includes eligibility for the following benefits, subject to applicable plan terms:

• Healthcare Benefits – Medical, Dental, and Vision coverage
• Retirement Benefits – 401(k) with employer match (19 years of age and older)
• Time Off – Paid time off (PTO) and leaves of absence, in accordance with applicable law and eligibility criteria
• Additional Compensation – Eligibility for Employee Meals

Eligibility for benefits and the specific terms, conditions, and offerings are governed by the applicable plan of documents and company policies, which may be amended at the Company’s discretion.

About Troon:

Founded in 1990 and headquartered in Scottsdale, AZ, Troon is the world’s largest professional club management company, that specializes in services in golf, hospitality, and residential communities. With more than 900 locations in 45+ states and 27+ countries, Troon is a leading employer in hospitality. Guided by values that emphasize being infectiously energetic, consciously kind, and humbly prosperous, Troon offers professionals the opportunity to grow and succeed within a globally respected organization. Learn more at www.troon.com.