Administrative Specialist III

Summary:

Administrative support for Senior Manager. We are looking for someone with strong calendaring experience, great organizational skills, intermediate Microsoft Office experience.

Job Duties:

 Support supervisory staff with daily administrative tasks, special projects, record keeping, scheduling employee activities, and information dissemination.

 Compose, draft, format, proofread, edit and distribute a variety of documents such as correspondence, agendas, schedules, reports, inventory records, and policies and procedures.

• Maintain manager’s calendar, schedule and coordinate meetings and room resources.
• Attend meetings as needed, document project progress and take minutes.
• Draft and proofread memos and documents for manager approval. Track and forward to executive for approval.
• Support staff with requests, orders, etc.

EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:

 Three years of increasingly responsible administrative support experience; including two years of independent administrative responsibility for a workgroup.

 Knowledge of and the demonstrated ability to apply the principles of good office management.

 Demonstrated ability to problem solve and improve administrative processes with little guidance or direction.

 Demonstrated ability to work independently and apply good judgment, professionalism, confidentiality, and initiative.

 Demonstrated ability to apply excellent customer service skills.

 Strong oral and written communication skills.

 Ability to produce accurate, detailed work products under tight deadlines.

 Skill in maintaining data integrity and accuracy.

 Ability to multi-task with frequent interruptions.

 Demonstrated punctuality, dependability, and excellent attendance record.

 Ability to organize, prioritize and manage a high volume of work.

 Ability to compose, proofread, and edit written materials according to the principles of good business writing to include skill in proofing and formatting documents, charts, graphs, and tables.

 Demonstrated ability to establish and maintain good working relationships with co-workers, management, other departments, and the general public.

 Ability to work on a team with a diverse group of employees.

 Superior skill in Microsoft Word, Excel, 10-Key, Outlook, and PowerPoint.

 Knowledge of payroll processing operations and associated legal requirements.

 Ability to learn software applications, including payroll and timekeeping software.

 Effective conflict resolution and problem solving skills.

Duration: 1+ months

Pay: $24.63 per hour

40 hours per week

Location: Downtown Seattle