Administrative Specialist I

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OB DUTIES:

• Provide front desk coverage, greet and direct visitors and provide routine information on work unit services, policies and procedures; conduct administrative onboarding of new employees; answer phones, screen calls, respond to inquires or refer callers to appropriate contacts; maintain security and confidentiality.

• Schedule meetings and reserve conference rooms; schedule appointments and maintain calendars for supervisor and other staff as appropriate.

• Draft routine correspondence, standard forms and templates; format documents in word processing and presentation software; proofread and ensure proper grammar, spelling and punctuation.

• Compile and summarize data and reports from automated systems, databases and spreadsheets.

• Maintain, inventory, order, and distribute supplies.

• Process customer service reqiests; review for completeness and enter data in client information system; maintain program information, equipment, vendor and other files.

• Open, sort, and distribute incoming mail and faxes; format, assemble and distribute information packets for internal and external customers.

• Initiate repairs of office equipment and maintain record of repairs performed.

• Take notes at staff and other meetings; transcribe statements and meeting proceedings using digital transcription equipment; ensure transcriptions are complete and accurate.

• Perform other duties as assigned.

EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:

• One year of experience as a receptionist, front desk person, and/or providing general office support is required. Front desk and receptionist experience is preferred.

• Knowledge of general office principles, practices, methods and standard equipment

• Knowledge of basic bookkeeping and recordkeeping procedures

• Knowledge of and proficiency in fundamental mathematics

• Knowledge of effective business communications including proper English usage, grammar, punctuation, spelling and proofreading

• Communication skills

• Interpersonal skills

• Customer service skills

• Work planning, organizational and time management skills

• Skill in following oral and written instructions and following through on assignments in a timely manner

• Skill in compiling, tabulating, summarizing and presenting data in varying formats

• Skill in maintaining data integrity and accuracy

• Skill in maintaining automated and manual recordkeeping systems and office supply inventories

• Skill in the operation of multiline telephone systems in a high- traffic environment

• Skill in keyboarding and associated safety practices

• Skill in establishing and maintaining effective working relationships

• Skill in working with a variety of individuals from diverse backgrounds

• Skill in use of automated information systems, personal computers, word processing, spreadsheet, database management, presentation and similar software applications

Duration: 30 days

Downtown Seattle

Pay: $19.59 per hour