Administrative Specialist I

The Primary Job Duties:

• Maintain Payroll files for the department, organizing and managing a high volume of documents daily; Manage documents by type, sorting into alphabetical and chronological order, and filing on a daily basis
• Prepare files for archiving (organize and box), create and maintain document lists of archived records; Arrange for, and oversee transfer of records to archives
• Maintain security and confidentiality of all documents and communications
• Track and retrieve information, files and/or data as requested
• Receive incoming mail, record locations and disburse to work groups
• Scan miscellaneous documents/files
• Provide back up for Directors Office phones
• Pick up and drop off documents at various county locations
• Responsible for miscellaneous research projects, and performing other duties as assigned to support the Finance Section

Experience, Qualifications, Knowledge, Skills:

Any combination of experience and education which provides the applicant with the skills, knowledge and abilities to perform the work outlined above. Additional requirements include:

• Excellent organizational skills
• Detail oriented with great attention to quality and accuracy
• The ability to work on repetitive tasks, while maintaining speed and accuracy
• Experience exercising good judgment; the ability to recognize sensitive or confidential matters and maintain confidentiality at all times
• Demonstrated skill in following oral and written instructions, and following through on assignments as directed
• Strong customer service skills in person, via email and telephone (tact, discretion, courtesy and professionalism)
• Excellent oral and written communication skills
• Demonstrated ability to work successfully both independently, and as part of a team
• Possess a positive outlook, with an eagerness to learn, take initiative, and think creatively
• Demonstrated ability to maintain regular, reliable, and timely attendance.
• Proficient in Windows environment, including Word, Excel and Outlook
• Ability to lift and move boxes weighing up to 30 pounds

Location:Downtown

Duration: 2 to 4 months

Pay: $20.38 per hour

40 hours per week

8 AM to 4:30 PM,