Administrative Assistant I

Core competencies and skill sets:

• Calendaring:
• Fully manage manager calendar with both internal and external meetings
• Applying judgement as to priorities, as well screening and understanding the purpose of requested meetings and including same in the calendar
• Applying calendaring parameters
• Attaching/Including all related materials for each meeting
• Responding to all meeting invites and requests promptly and fully, either electronically or on the phone, so people know the status of their request.
• Setting up and managing all virtual meetings and technology to enable those meetings.
• For direct manager meeting - sending me texts/reminders when there are last minute calendar changes, and/or early/late meetings manager may not otherwise see.
• Phone:
• Answering all phone calls received for manager with high service levels (one's assistant is an extension of the person they are supporting).
• Many calls will be from senior business, community and government leaders.
• Place outgoing calls, as needed, to set-up meetings, follow-up on requests from me.
• Setting up and managing all voice conference calls and associated technology to enable those calls
• General Support:
• Meeting with manager daily to review the calendar and any open issues/questions.
• Managing all documents (mostly electronic) in an organized system that is accessible to both of us.
• Excellent computer proficiency in calendaring, WORD, PPT, EXCEL, and other standard PHSKC programs.
• Ability to work in a high pace, business environment without losing focus, productivity or customer service.
• Ability to perform all tasks and role in a virtual, work from home, environment without distractions
• Ability to work in and manage high levels of confidentiality.
• Sense of humor!

Duration: 5 months

Location: work from home (occasionally come into the downtown Seattle Office)

Pay: $29.09 per hour