Capital Projects Manager

Description Under the general direction of the Vice President of Operations, plans, manages, and administers assigned capital construction, renovation, and improvement projects across Trinity Valley Community College locations. Represents the College in assigned project matters and exercises independent judgment in evaluating needs, determining courses of action, resolving issues, and recommending decisions affecting scope, cost, schedule, and institutional operations. Coordinates College departments and external project partners to advance projects from planning through completion.

REPORTS TO:

Vice President of Operations

SUPERVISES:

None Job Duties

• Lead the planning, coordination, and administration of assigned capital projects from initiation through completion.
• Assess institutional needs in collaboration with Facilities personnel and appropriate professionals.
• Develop project scopes, schedules, priorities, milestones, budgets, and resource requirements.
• Evaluate project alternatives based on feasibility, cost, timing, and operational impact.
• Oversee project implementation to ensure compliance with approved scope, budget, schedule, and institutional requirements.
• Serve as the College's designated representative for assigned project matters, coordinating with contractors, consultants, college departments, and other stakeholders.
• Lead project meetings, communicate institutional requirements, and evaluate proposed solutions.
• Resolve scheduling conflicts, coordination issues, and competing operational priorities within delegated authority.
• Negotiate proposed resolutions and obtain necessary approvals for contractual, financial, or significant project decisions.
• Advise the Vice President of Operations regarding significant project developments, risks, and matters requiring executive decisions.
• Collaborate with Purchasing, the Contracts and Insurance Coordinator, Facilities, and other appropriate personnel to develop project requirements and procurement documentation.
• Participate in proposal evaluations and provide recommendations in accordance with College policies and procedures.
• Administer assigned project contracts, monitoring contractual obligations, deliverables, schedules, documentation, and contractor performance.
• Evaluate proposed contract amendments, change orders, and performance concerns; recommend appropriate action.
• Ensure purchasing and contractual activities remain within established College policies and formally delegated authority.
• Develop and monitor project budgets in coordination with appropriate college personnel and external professionals.
• Track project commitments, expenditures, contingencies, retainage, and projected completion costs.
• Analyze budget variances and recommend adjustments or cost-control measures.
• Review payment documentation for compliance with contractual requirements and required technical verification; resolve discrepancies and recommend appropriate payment action.
• Coordinate project financial reporting and funding matters with Business Services.
• Monitor project progress, contractor and consultant performance, and compliance with established project requirements.
• Identify project risks, evaluate potential solutions, and coordinate corrective actions within delegated authority.
• Ensure administrative compliance with College policies, contractual obligations, and established project procedures.
• Refer technical, legal, safety, insurance, and procurement determinations to the appropriate responsible officials or qualified professionals.
• Document significant project concerns, corrective actions, and outcomes to support accountability and performance evaluations.
• Coordinate project-related access, scheduling, temporary relocations, furnishings, equipment, and occupancy activities to minimize disruption to College operations.
• Collaborate with the Director of Facilities to address technical requirements, maintenance considerations, and operational readiness.
• Oversee project closeout activities, including outstanding work, warranties, training, and required documentation.
• Prepare project reports summarizing progress, financial status, risks, recommended decisions, and institutional impacts.
• Recommend and implement approved improvements to project administration processes.
• Operate under general direction, exercising independent judgment and resolving matters within assigned responsibilities, approved project parameters, College policies, and delegated authority.
• Refer material scope changes, additional funding requests, commitments exceeding delegated limits, and unresolved disputes to the appropriate authorized official.
• Exercise authority to award or execute contracts, approve expenditures or change orders, or otherwise legally bind the College only when expressly delegated under College policy.
• Coordinate with appropriately qualified professionals on matters requiring technical expertise or professional licensure.
• Perform related duties as assigned.

Qualifications

EDUCATION REQUIRED:

Bachelor’s degree from an accredited institution in construction management, project management, business administration, public administration, engineering, architecture, facilities management, or a related field.

EXPERIENCE REQUIRED:

Three years of progressively responsible experience in capital projects, facilities planning, construction coordination, project management, procurement, or contract administration, including evaluating issues and coordinating solutions.

PREFERRED EXPERIENCE:

• Construction or renovation project administration in higher education or the public sector.
• Project budget and contract administration.
• Work with architects, engineers, contractors, and institutional leadership.
• Electronic project management and document management systems.

OTHER LICENSES OR CERTIFICATIONS:

Valid Texas driver’s license and ability to travel among college locationsKnowledge and Skills

• Knowledge of project planning, construction administration, scheduling, budgeting, procurement, and contract administration.
• Working knowledge of construction terminology, project documents, and applicable public-sector procedures.
• Ability to evaluate alternatives and exercise independent judgment concerning priorities, risks, costs, schedules, and operational impacts.
• Ability to interpret contracts, assess performance, and determine appropriate action within assigned authority.
• Ability to lead project discussions, resolve competing needs, and communicate College expectations.
• Ability to analyze financial information and prepare clear reports and recommendations.
• Proficiency with spreadsheets and electronic project records.
• Ability to manage multiple projects and maintain accurate, accessible documentation.

Benefits

1. Health Benefits

• Medical Insurance: Comprehensive plans through the Texas Employees Group Benefits Program (GEA), including various PPO and HMO options. Coverage includes preventive care, hospitalization, and specialist visits.
• Dental Insurance: Includes coverage for routine dental care, major procedures, and orthodontia.
• Vision Insurance: Coverage for eye exams, glasses, and contact lenses.

2. Retirement Benefits

• Retirement Plan: Defined benefit pension plan through the Texas Retirement System (TRS), offering a predictable monthly benefit upon retirement based on years of service and salary. Faculty and Administration have the choice of enrolling in the Optional Retirement Plan (ORP) or TRS.
• Optional Savings Plans: 403(b) and 457(b) plans available for additional retirement savings, with options for pre-tax and Roth contributions.

4. Insurance Benefits

• Basic Life Insurance: Employer paid benefit.
• Optional Life Insurance: Employer paid benefit of 2x annual salary, with option to purchase additional life insurance.
• Dependent Life Insurance and Accidental Death and Dismemberment Insurance: Additional life insurance options available for employee and/or dependents.
• Short-Term Disability Insurance: Employer paid benefit that provides income replacement for short-term disabilities due to illness or injury.
• Long-Term Disability Insurance: Provides ongoing support for long-term disabilities, ensuring financial stability during extended periods of inability to work.

5. Employee Assistance Program (EAP)

• Confidential Support: Access to counseling and support services for personal and work-related issues, including mental health support, financial advice, and legal services.

6. Professional Development

• Training Opportunities: Access to job-related training programs, workshops, and seminars to enhance skills and career growth.
• Tuition Reimbursement: Financial assistance for educational expenses related to job advancement and professional development.

7. Additional Benefits

• Flexible Spending Accounts (FSAs): Tax-advantaged accounts for eligible medical expenses and dependent care.
• Employee Discounts: Access to various discounts on products and services (ERS Beneplace).
• Paid Leave: Generous time off with vacation, sick, and/or personal leave available depending on classification.