Description The Executive Assistant works to provide high-level executive administrative support and acts as a primary point of contact for the General Manager (GM). This role manages and coordinates administrative matters for the Office of the General Manager. Additionally, the Executive Assistant provides a high level of executive support to the Executive team, including adept meeting facilitation and tracking action items. They handle a wide variety of confidential situations. This role also interacts with the public on matters related to the GM's office including tracking responses and maintaining public records.
This role requires being onsite five (5) days per week.Ensure a commitment to safety and regulatory compliance through effective leadership, training, role modeling and implementing practices that demonstrate safety is a fundamental value and a priority in all aspects of work. Serve as a good steward of TriMet by regularly utilizing our transit system to maintain a strong and current understanding of customers’ experiences and of TriMet’s product and service offerings. Essential Functions
- Provides administrative support for General Manager (GM), including managing a dynamic, multifaceted calendaring schedule in a fast-paced environment. Maintains the department calendar and a longer-term strategic calendar of major upcoming events, travel, and forward thinking priorities. Schedules, communicates, and coordinates on-site and off-site meetings with key internal and external contacts, including logistics of outside entities such as food service. Coordinate all Executive Team meetings and retreats. Screens telephone calls, prioritizes mail, responds to all invitations and follows up by written correspondence or call. Monitors emails and flags pertinent messages to ensure timely responses are provided. Independently responds to questions and inquiries, and explains policies and procedures.
- Interfaces with high level internal and external contacts. Prepares detailed and sensitive correspondence and inquires, and provides communication on behalf of the GM or to external inquiries, requiring considerable discretion and initiative.
- As the organization's representative, serves on a variety of committees, task forces and advisory groups. Generates and distributes meeting minutes, agendas, and other appropriate information and materials for these various groups, which may include staff, leadership team, political constituents, community leaders, media, vendors, and customers.
- Prepares correspondence, letters, reports, oral and written communications, memoranda, agendas, presentations, and statistical documents. Develops charts, graphs, and schedules from rough copy. May require researching background material, and compiling and analyzing data.
- Works closely with the GM to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a barometer having a sense for the issues taking place in the environment and keeping the GM updated. Anticipates GM needs in advance of meetings, conferences etc.
- Coordinates travel for GM on out-of-town meetings. Travels with GM to regional events and ensures appointment times and schedule are adhered to. Coordinates travel arrangements and accommodations as needed. Prepares and submits travel authorizations and expense reports. Establishes and maintains the appropriate protocol required for politically sensitive meetings.
- Maintains extensive electronic filling systems related to critical, confidential TriMet matters including labor issues, contracts, schedules, legal, and financial matters. Coordinates the signature routing of internal documents.
- Establishes good working relationships with various public offices, including the Governor's office, legislators, federal officials, and local jurisdictions. Works with the Executive Team to coordinate the GM's office outreach activities, follows up on contacts made by the GM to cultivate agency contacts.
- Maintains Executive Team Meeting and Strategy Meeting calendar, agendas, and action item lists, ensuring seamless coordination and organization. Provides comprehensive administrative support, including preparing materials in advance for the GM and following up with the team regarding any action items to ensure timely execution and accountability.
- Prepares, reviews, confirms and monitors budget for GM. Prepares and reviews monthly variance reports, reviews and approves invoices. Provides explanation for variances. Utilizes Oracle System to gather data and monthly monitoring to stay within budget.
- Act as the backup for the General Manager's Senior Executive Assistant.
Position Requirements
A minimum of a Bachelor's Degree is required.
A Bachelor's Degree in Business or Public Administration is preferred.
A minimum of four (4) years total credited experience is required.*
Four (4) years of experience in progressively responsible executive administrative positions are required.
One (1) year of experience in organizations comprised of union and non-union employees is preferred.
Or any equivalent combination of training or experience. *The amount of credit a candidate receives for prior years of experience is based on the relevancy of that experience to the required or preferred prerequisites of the job description. Experience is prorated based on hours worked. LRHR assigns and validates the "credited experience". Selection Criteria Type of Position / Grade / FLSAGrade 13, Non-Exempt, Non-Union, Full-Time.Salary Range Minimum: $38.92/hour Maximum: $58.38/hour Salary offers will be determined by a candidate's education, training and relevant experience. A complete work history will be required for this purpose at the time of offer; any omitted work history will not be considered after hire. Any final offer of employment will fall within the range stated above. For transparency, we choose to list the full available grade range, however, TriMet's salary administration process will ultimately determine the final salary offered.Selection Process Candidates will be selected based at a minimum on the result of:1. Application Review (an up-to-date resume is required)
- Panel Interview3. Education Verification Supplemental Information Make sure you describe in detail how your education, training and work experience fit with this role. You are encouraged to attach a resume, cover letter, training certificates and/or letters of recommendation with your application. You are permitted five attachments of less than 5MB each. Internal applicants: Information in your personnel file will not be used in lieu of information requested on your application. Incomplete applications will not be considered. If you are a qualified veteran and would like to apply for veterans' preference points, you will need to reflect your status on the application and attach supporting documentation at the time of application submission. If you need accommodation under the Americans with Disabilities Act for any part of the application process, contact our Human Resources staff at 503-962-7505, or the TTY line at 7-1-1. Note that we require a minimum of two workdays' notice prior to the need for accommodation. TriMet is an equal opportunity employer, committed to developing an organization that is reflective of and sensitive to the needs of the diverse community we serve, including veterans, the elderly, and individuals with disabilities. ADA StatementAs applied to the workplace, applicants and employees must be qualified to perform the essential functions of the job with or without reasonable accommodation. Essential functions may include required job functions performed infrequently as well as production standards related to the quality and quantity of work. If a person with a disability could meet job qualifications with a reasonable accommodation, TriMet will work with the employee to accommodate the need. If TriMet's accommodation is effective in allowing the employee to perform the essential functions of the job, it need not be the employee's preferred accommodation.Benefits Regular Full-Time or Limited Term Full-Time Non-Union Employee Benefits
A regular full-time, non-union employee is an employee who works a minimum of 30 hours per week. A limited term, full-time employee must be hired for six or more months, have a predetermined ending date, and work a minimum of 30 hours per week.
2026 Medical Plan Options
- Regence Non-Union PPO 80/20 - Deductible: $300 Individual/$900 Family; Office Visit: 20%, after deductible; Out-of-Pocket Max: $2,300 Individual/$6,900 Family; Prescription Drugs: $10 Generic/$25 or 20% Formulary/50% Non-formulary. Benefits listed are for in-network, preferred providers.
- Regence Non-Union Health Savings Account (HSA) - Deductible: $1,700 Individual/$3,400 Family; Office Visit: 20%, after deductible; Out-of-Pocket Max: $5,000 Individual/$10,000 Family; Prescription Drugs: 20%, after deductible. Benefits listed are for in-network, preferred providers.
- Kaiser Permanente EPO - No deductible; Office Visit: $10 copay; Out-of-Pocket Max: $600 Individual/$1,200 Family; Prescription Drugs: $10 copay.
All medical plans include prescription drug and vision coverage.
2026 Dental Plan Options
- Delta Dental of Oregon, provided by Moda - Preventive Services paid at: 100%; Basic Services paid at: 80%; Major Services paid at: 50%; $2,000 max benefit per person/year; Orthodontia paid at: 50% to $3,000 lifetime max/person.
- Kaiser Dental - $10 Copay; Preventive Services paid at: 100%; Basic Services paid at: 80%; Major Services paid at: 50%; $2,000 max benefit per person/year; Orthodontia paid at: 50% to $3,000 lifetime max/person.
Coverage Effective Date - Medical and dental insurance is effective first of the month following date of hire.
Waive Medical and Dental Coverage - TriMet non-union, exempt employees who waive their medical and dental coverage through TriMet and provide proof of coverage outside of TriMet, will receive $250 per month as taxable income.
Medical and Dental Rates – Non-union employees working 30+ hours/week pay 6% of the total monthly premium for medical and dental. Non-union employees working 20-29 hours/week pay 25% of the total monthly premium. The rates below reflect the employee's portion of the monthly premium for those working 30+ hours each week.
Rates effective January 1, 2026 Regence Non-Union 80/20 PPO Employee: $ 58.92 Employee & Spouse: $ 123.72 Employee & Child(ren): $ 103.10 Employee & Family: $ 164.94
Regence Non-Union HSA Employee: $ 51.22 Employee & Spouse: $ 107.56 Employee & Child(ren): $ 89.62 Employee & Family: $ 143.40
Non-Union HSA Employer Monthly Contribution Employee: $ 62.50 Employee & Spouse: $125.00 Employee & Child(ren): $125.00 Employee & Family: $125.00
Kaiser Permanente EPO Employee: $ 48.76 Employee & Spouse: $ 97.54 Employee & Child(ren): $ 87.78 Employee & Family: $ 146.30
Delta Dental of Oregon Employee: $ 4.40 Employee & Spouse: $ 8.30 Employee & Child(ren): $ 8.36 Employee & Family: $ 12.52
Kaiser Dental Employee: $ 4.40 Employee & Spouse: $ 8.32 Employee & Child(ren): $ 8.36 Employee & Family: $ 12.56
Employee Assistance Program (EAP) TriMet employees have access to the EAP through Canopy. The EAP is a free, confidential resource available to help employees (and their household members) with life's everyday issues. It also provides many other services including, but not limited to: counseling sessions, webinars, financial coaching, home ownership program, and online access to a wealth of information and resources.
Wellness Program TriMet supports health and wellness through our Wellness Matters Program. Annual wellness offerings include Flu shot clinics. Omada Healthy Lifestyle Support Program focused on the prevention and management of diabetes and hypertension. Sword, a digital physical therapy program to treat back, joint, and muscle pain from the comfort of your home for employees and dependents who are enrolled in a TriMet medical plan.
Flexible Spending Accounts
- Health Care Spending Account - Allows employees to set aside pre-tax dollars to pay for medical, vision, and dental expenses not covered by their health plan.
- Dependent Care Spending Account - Allows employees to set aside pre-tax dollars to pay for dependent care expenses.
- Limited Flexible Spending Account - Allows employees enrolled in the Regence HSA plan to set aside pre-tax dollars to pay for vision and dental expenses not covered by their health plan.
Childcare Reimbursement Account
- TriMet will contribute up to $150 to a Childcare Reimbursement Account every month for employees who contribute a minimum of $25 per paycheck into a Dependent Care FSA and are employed with TriMet for six continuous months or more. This contribution is for qualified childcare expenses incurred in the month contributed.
Long-Term Disability Insurance Available to eligible, non-union employees working at least 20 hours/week, 90-day waiting period, pays 60% of the employee's salary to a maximum of $10,000/month.
Life and Accidental Death & Dismemberment (AD&D) Insurance Basic Life and Accidental Death & Dismemberment (AD&D) Insurance - TriMet provides Basic Life and AD&D Insurance to assist employees and their families in the event of death or dismemberment. Benefit Amount: 1x annual earnings, $150,000 max
Voluntary Life and AD&D Insurance - Employees may purchase additional life and AD&D insurance for themselves, spouse/domestic partner, and their child(ren). Employees pay the full cost for this insurance and must elect coverage for themselves in order to elect coverage for their dependents.
Employees may purchase one or more of the following voluntary coverages:
Voluntary Life and AD&D Insurance - Employees may purchase additional life and AD&D insurance for themselves, spouse/domestic partner, and their child(ren). Employees pay the full cost for this insurance and must elect coverage for themselves in order to elect coverage for their dependents. Hospital Indemnity insurance helps keep your finances on track when you are in the hospital. It pays you or a covered family member directly and you can use it to help cover costs such as copays, deductibles and living expenses. Critical Illness insurance can help with costs from a serious illness that your medical insurance does not cover. It pays you or a covered family member a lump sum to use toward expenses like deductibles, groceries or childcare during recovery. Accident insurance can help with costs that medical insurance does not cover if you are hurt in an accident. It pays you or a covered family member directly and you can use it toward your deductible, copay or daily expenses during recovery.
Pension Defined Contribution Plan 401(a) TriMet provides a defined contribution pension plan to non-union employees. TriMet matches the equivalent of 10 percent of a non-union employee's base pay into an investment account each pay period. The employee also has the option of contributing up to 15 percent of his/her base pay pre-tax to the account each pay period. The employee directs the investment of the employee's individual account. The employee is vested in the account after three years of service.
Deferred Compensation Plan 457 A Deferred Compensation Plan Section 457 (a plan for public employees) allows the employee to build retirement savings with pre-tax dollars to supplement pension, Social Security and private investment.
Sick Leave Employees receive 12 sick days of leave for a total of 96 hours (8 hours x 12 days) each January 1. Unused sick leave can be carried over to a maximum of 1,700 hours (212.5 days). Employees hired mid-year receive a prorated amount of sick leave for the first year hired. Upon separation, 60% of accrued sick leave is deposited into your 401(a) account up to a maximum of 1,700 hours.
Holidays Non-Union employees have one day off with pay on each of the following holidays: New Year's Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving, the day following Thanksgiving, and Christmas.
Personal Days Each regular non-union employee is allotted six (6) personal days with pay to be used within the calendar year. Employees hired mid-year receive a prorated amount of personal day for the first year hired.
Vacations Employees accrue vacation eligibility for each continuous full year of service effective on the date of hire anniversary. For employee hired on or after November 15, 2012, the following schedule will apply:
Years of Service Weeks of Vacation Upon employment* 3 weeks After 3 years 4 weeks After 8 years 5 weeks
*During the first year of employment with TriMet if employment is terminated the three weeks of vacation are not eligible for payout. Other than during the first year of employment, if employment is terminated, both the employee's banked vacation, and the vacation that has accrued ratably since the employee's last date of hire anniversary is eligible for payout in accordance with this policy.
Free Transit Pass All active employees, their spouses/domestic partners, and eligible* dependents are eligible for a photo identification badge, which is honored as a bus/MAX pass on all lines of the District. *Child dependents are eligible for a free transit pass up to age 19, or age 24 if living at home and attending school full-time.
Employee Learning and Development TriMet provides a range of classes, including instructor-led classes (ILT), virtual instructor-led (VILT) classes, and eLearnings for all employees, including online learning with 1000s of available modules. Instructors include external facilitators who are leaders in their field and internal subject matter experts. In addition to classes, Our Learning Program provides support services and leadership development offerings. Classes are free for employees!
Tuition Reimbursement TriMet encourages employees to further their knowledge, skills, and job effectiveness through higher education in degree programs or through individual coursework from an educational institution reasonably related to the District’s business and/or the employee’s job. TriMet will reimburse 90 percent of tuition, books, and fees required for eligible coursework, up to a maximum of $5,250 each year, following satisfactory completion of coursework. Reimbursement is subject to TriMet’s available funding of the program.
Employee Recognition TriMet's goal is to provide a culture of appreciation, one where recognizing employees' contributions are routinely acknowledged, both formally and informally. Our programs and appreciation align with agency performance goals and celebrate milestones and successes. We offer multiple ways to connect and celebrate our employees that include numerous events, Employee Engagement Groups, a peer-to-peer recognition platform and a wide variety of award and recognition programs across the agency.
Frequent Flyer Mileage Frequent flyer miles (miles flown on business or resulting from a business expense) may be applied to personal frequent flyer miles.
TEI Membership TriMet's corporate fitness center (TEI) is available to employees, and their spouse or eligible domestic partner, at five locations. Membership dues are only $13.00 per month for TriMet employees and an additional $6.00 per month for a spouse or eligible domestic partner.
NOTICE: The information contained in this document is intended solely to provide general information regarding the benefits offered by TriMet. This information is subject to change at any time. Revised: 12/09/2025