Archived listing. The details below describe a past opening.
RESPONSIBILITIES:
Reporting to the Petroleum Operations Manager, the Administrative Assistant will support the energy division's daily needs by providing logistical support to service technicians, processing tickets/work orders, and facilitating customer requests.
- Providing superior first-point-of-contact customer service.
- Taking customer orders, generating invoices, and processing transactions.
- Assisting with inventory-related functions.
- Daily sales ticket & service order entry into accounting software.
- Maintaining an organized filing system.
- Providing prompt communication with customers and staff.
- Maintain office cleanliness.
- Scheduling meetings, arranging facilities, logistics, and catering.
- Assisting in preparing presentations and organizational documents.
- Communicating effectively with location managers, board members, and patrons.
- Managing multiple projects and prioritizing work to meet deadlines.
- Maintaining a deep understanding of the company's products and services.
- Handling sensitive materials with confidentiality and integrity.
- Promoting a strong safety culture, adhering to safety policies and procedures, identifying and communicating workplace hazards, and taking corrective actions.
- Perform other duties as needed or assigned.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Continuously – 66-100% - Use hands dexterously, talk or hear.
- Frequently – 34-65% - Stand, walk, or sit.
- Occasionally – 1-33% - Reach with hands and arms, stoop/kneel/crouch, or crawl, climb or balance, or lift up to 15 pounds.
Qualifications
REQUIRED EDUCATION and EXPERIENCE
- High School diploma or GED
- Proficiency in Microsoft Office applications, especially Excel
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to prioritize and switch tasks as needed.
- Must be organized and possess good time management skills.
- Ability to maintain a customer service focus with an outgoing personality.
PREFERENCES:
- Customer service: 2 years