NRTC PROGRAM COORD

JOB FUNCTION:

The NRTC Program Coordinator provides administrative support to the Housing Department for Gateway Community Action Partnership, keeping its records, correspondence, and documentation organized and current. The position also prepares Neighborhood Revitalization Tax Credit (NRTC) reports and tracks housing project schedules, alerting the Vice President/Chief Financial Officer to upcoming deadlines and delays.

ESSENTIAL FUNCTIONS:

1. Maintains the Housing Department's electronic and paper files using a consistent naming and filing structure.
2. Maintains document control for contracts, agreements, permits, approvals, insurance certificates, warranties, and correspondence.
3. Prepares correspondence, memos, meeting agendas, and minutes; tracks follow-up on action items.
4. Schedules meetings, site visits, and inspections; manages the department calendar.
5. Keeps current contact lists for vendors, contractors, partner agencies, and homeowners/residents.
6. Routes invoices and supporting documentation to the Finance Department for review and processing.
7. Assembles documents requested for audits, monitoring visits, and grant applications.
8. Compiles data and prepares NRTC progress and expenditure reports for VP/CFO review and submission to the NJ Department of Community Affairs (DCA) by required deadlines.
9. Maintains supporting documentation for NRTC-funded activities, including expenditures, outcomes, and leveraged funds.
10. Maintains a schedule tracker for all active housing projects, including milestones, deadlines, and responsible parties; flags delays to the VP/CFO.
11. Performs other duties as assigned by the Vice President/Chief Financial Officer.

ADDITIONAL RESPONSIBILITIES:

• Ensures organizational policy is carried out and complied with.
• Supports project closeout and record retention in line with funder requirements.
• Serves as a point of contact for routine contractor and partner document requests.

The preceding examples are representative of the assignments performed by this position and are not intended to be all-inclusive.

QUALIFICATIONS:

1. Associate's degree in Business, Public Administration, or a related field, or an equivalent combination of education and experience, preferred, not required.
2. Two (2) years of administrative support experience; housing, construction, or nonprofit experience preferred.
3. Experience with grant, tax credit, or funder reporting preferred.
4. Proficiency with Microsoft Office, especially Excel, Word, and Outlook.
5. Strong organizational skills and attention to detail; good written and oral communication skills, good people skills, team player.
6. Valid driver's license and reliable transportation for occasional site visits.