HR Systems & Services Supervisor

*This job requires onsite attendance in Evansville, IN.

HR Systems & Services Supervisor Opportunity with Traylor Bros., Inc.!

Traylor Bros., Inc. is a highly-respected heavy civil construction company working on some of the biggest, most technically challenging bridge, marine, and underground jobs in North America. William F. Traylor founded Traylor Bros. in 1946, finding success by taking on - and succeeding with - extremely challenging projects. His combination of honesty, courage and innovative abilities are the traits that embody the firm to this day.

What makes us different?

Our Mission is to excel at constructing complex infrastructure safer, better, and faster by engaging the entrepreneurial and innovative spirit of our team members and providing a limitless opportunity for personal and professional growth in a close-knit and collaborative organization.

Our Core Values:

Safety. We are committed to providing a safe work environment. This is always our priority.

People. Our talented team is our greatest asset. We provide opportunity, reward performance, and support a positive and balanced work environment.

Innovation. We have the ability to engineer creative solutions to overcome any obstacle.

Ethics. We are honest and ethical in all our business dealings.

Communication. We encourage open and honest communication throughout our organization.

Community. We add value to our industry and the communities in which we work.

Position Summary

The HR Systems & Services Supervisor is a hands-on, working supervisor who will both perform and lead central services and back-office administration, ensuring accurate, timely, and consistent support for employees and participating business units. In addition to supervising a HR Administrator, this role will personally process employee transactions, complete system entries, and resolve administrative issues alongside the team, while partnering with HR Business Partners on HRIS implementation and ongoing administration and improving service delivery through technology, automation, and clear processes. The position partners with HR leadership, HR business partners, the HR Specialist, Payroll, Information Systems, and business leaders to coordinate employee transactions while maintaining the utmost confidentiality.

Key Responsibilities

Team Leadership and Service Delivery

· Supervise, coach, and develop HR Administrator while actively sharing in day-to-day administrative work; assign responsibilities, manage workloads and coverage, and establish clear expectations for accuracy, responsiveness, and follow-through.

· Personally handle and oversee daily HR service requests and administrative transactions, resolve escalated issues, and coordinate timely handoffs among HR, Payroll, Information Systems, and business units.

· Establish standard procedures, service timelines, quality checks, and measures of performance; monitor transaction accuracy, turnaround times, and recurring issues.

· Clarify administrative ownership and approval requirements, supporting consistent service while accommodating approved business unit and joint venture requirements.

Employee Administration and Workflows

· Perform and oversee onboarding and new hire setup for salaried, hourly, and union employees, ensuring complete documentation, approved pay information, accurate system entry, and timely coordination with Payroll and other partners.

· Process and manage ongoing employee status changes, transfers, and relocations, including required approvals, records, system updates, and coordination of approved relocation arrangements.

· Coordinate craft employee workflows for operating units and joint ventures, in partnership with project teams, Payroll, and HR leadership.

· Coordinate and oversee new hire orientation scheduling and logistics, including participant communications, materials, and coordination with presenters and business units.

· Administer PTO tracking processes and oversee accurate balance and status updates, reconciliation, and resolution of discrepancies with Payroll and HR partners.

HRIS Implementation and System Administration

· Assist with HR’s implementation work for the HRIS in partnership with HR leadership, Information Systems, implementation partners, and business process owners.

· Coordinate requirements, process mapping, data cleanup and migration validation, testing, user training, and launch readiness; escalate decisions, risks, and resource needs.

· Perform and oversee ongoing HR system administration, data quality, troubleshooting, and vendor support; coordinate approved configuration changes and access permissions.

Technology and Process Improvement

· Identify and implement opportunities to simplify HR administration, reduce manual work, and automate workflows using approved technology and AI tools.

· Partner with Information Systems to evaluate solutions, validate outputs, protect sensitive information, and maintain appropriate human review and approval controls.

· Maintain HR SharePoint content, forms, process resources, and service information so employees and internal partners can access accurate, current materials.

· Coordinate authorized Active Directory updates with Information Systems to reflect employee changes accurately and promptly.

· Troubleshoot system and workflow issues, identify root causes, and coordinate lasting solutions; maintain procedures and training resources for users.

Records and Confidentiality

· Perform and oversee personnel filing and record retention in OnBase and other approved systems, ensuring complete, organized, accessible, and appropriately secured records.

· Maintain administrative controls and support audits, document requests, and reconciliation of employee information across systems.

· Exercise the utmost confidentiality with employee, compensation, and company information; restrict access and disclosure to authorized business needs.

· Ensure the team follows approved retention, secure handling, and access practices, and promptly escalate suspected data errors, privacy concerns, or compliance issues.

· Support additional HR initiatives and special projects as business needs evolve.

Suggested Qualifications

· Bachelor’s degree in Human Resources, Business Administration, Information Systems, or a related field, or an equivalent combination of education and relevant experience.

· Five or more years of relevant HR operations, HRIS, or shared services experience, including hands-on administrative experience and experience supervising employees or leading an administrative team.

· Experience with HRIS implementation or significant system improvement projects, employee transaction workflows, and data quality management.

· Strong project management, analytical, troubleshooting, and communication skills; proficiency with Excel and HR systems, with interest in automation and responsible use of AI.

· Ability to manage competing priorities, develop team members, and handle highly confidential information. Experience supporting multiple entities, construction operations, union employees, or joint ventures is preferred.

Traylor Bros., Inc. is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, veteran status, sex, sexual orientation, gender identity, age, genetic information, pregnancy, disability, protected activity, or other non-merit factors.