Warehouse Supervisor- Maintenance

Job Title: Warehouse Supervisor

Primary Purpose:

Supervise and participate in daily warehouse operations, with an emphasis on districtwide delivery and pickup services, furniture and equipment moves, inventory management, surplus property, and event support. Coordinate personnel, schedules, equipment, and records to provide safe, timely, and efficient service to campuses and departments, including Maintenance & Operations and Textbooks.

Qualifications:

Education/Certification:

• High school diploma or equivalent.

• Valid Texas driver’s license and a driving record acceptable to the district.

• Ability to complete district-required training for operating forklifts and material-handling equipment.

Experience:

• Minimum of five years of experience in warehouse operations, inventory control, delivery services, distribution, or a closely related field.

• Previous supervisory or lead experience preferred.

• Experience driving a box truck and transporting furniture, equipment, or materials preferred.

Special Knowledge and Skills:

• Knowledge of receiving, storage, inventory control, distribution, and surplus property procedures.

• Ability to supervise personnel, assign duties, establish priorities, and coordinate delivery routes and schedules.

• Ability to safely operate a box truck, forklift, pallet jack, dollies, and other material-handling equipment.

• Knowledge of safe lifting, loading, unloading, and load-securement practices.

• Ability to maintain accurate inventory, delivery, purchasing, and surplus records.

• Ability to use SchoolDude/Brightly inventory and work order programs, spreadsheets, email, and other district software.

• Working knowledge of purchasing procedures and stock replenishment.

• Strong organizational, communication, and customer service skills.

• Ability to follow written and verbal instructions and resolve scheduling conflicts.

Major Responsibilities and Duties:

Warehouse Operations and District Deliveries

• Supervise and participate in daily warehouse operations, including receiving, storing, loading, delivering, and picking up district furniture, equipment, supplies, instructional materials, and other assigned items.

• Coordinate districtwide furniture and equipment moves, campus transfers, surplus pickups, and collection of materials designated for shredding or disposal through approved district procedures.

• Develop daily work assignments, delivery routes, and pickup schedules based on campus needs, staffing, equipment availability, and department priorities.

• Coordinate with campus and department contacts to confirm delivery locations, access, timing, and any special handling requirements.

• Schedule and oversee the delivery, setup, pickup, and return of tables, chairs, and other warehouse equipment used for district events.

• Track event equipment reservations, quantities issued, expected return dates, and available inventory to prevent scheduling conflicts.

• Operate district vehicles, including a box truck, and assist with loading, unloading, deliveries, and pickups as needed.

• Verify incoming shipments against purchase orders and packing slips; document shortages, damage, or discrepancies and coordinate resolution with the appropriate department or vendor.

Inventory and Records Management

• Maintain accurate inventory records in SchoolDude Inventory Direct or the district’s designated inventory system, including receipts, items issued, transfers, returns, and adjustments.

• Establish and maintain consistent item identification numbers, storage locations, and inventory organization.

• Monitor stock levels, recommend reorder points, and coordinate replenishment of routinely used materials and supplies.

• Conduct periodic inventory counts and spot checks, complete an annual physical inventory of warehouse stock, and investigate discrepancies.

• Create, review, assign, update, and close warehouse work orders in SchoolDude/Brightly. Document completed deliveries, pickups, moves, and related services.

• Maintain organized records of deliveries, equipment loans, inventory transactions, surplus property, and auction activity.

Surplus Property and Purchasing Support

• Coordinate the collection, storage, identification, and documentation of surplus district furniture and equipment.

• Coordinate districtwide surplus auctions with Purchasing and other appropriate departments, including preparation of item lists, photographs, and scheduled pickups.

• Assist with purchasing duties, material requests, order tracking, budget information, and reports as assigned.

• Provide the Director of Maintenance with updates on warehouse operations, inventory needs, delivery activity, staffing, and equipment replacement needs.

Personnel Supervision and Safety

• Supervise assigned warehouse personnel, monitor work quality and completion, provide training, and participate in employee evaluations as assigned.

• Ensure employees follow safe procedures for driving, lifting, loading, unloading, securing loads, and operating warehouse equipment.

• Maintain clean, organized, and secure warehouse and loading areas, with clear aisles and safe storage practices.

• Ensure assigned vehicles and equipment receive routine inspections and that maintenance needs or unsafe conditions are reported promptly.

• Communicate professionally with campus staff, district departments, vendors, and the public.

• Perform other duties as assigned.

Supervisory Responsibilities:

Supervise and direct the daily work of personnel assigned to warehouse operations.

Equipment Used:

Computers, inventory and work order software, district vehicles including box trucks, forklifts, pallet jacks, dollies, furniture carts, ladders, hand tools, loading ramps, and load-securement equipment.

Working Conditions:

Physical Demands: Frequent standing, walking, bending, kneeling, reaching, pushing, pulling, climbing, and lifting or moving items weighing more than 45 pounds. Use team lifting and appropriate equipment when handling heavy or bulky items. Regular loading and unloading of furniture, equipment, tables, chairs, and supplies.

Environment: Work in warehouse, loading dock, campus, and outdoor settings. Exposure to hot and cold temperatures, dust, noise, vehicle traffic, and moving equipment. Frequent travel between district facilities and occasional work from ladders or elevated loading areas.

Schedule: May require adjusted hours, occasional evenings, or weekends to support district events, deliveries, and operational needs.

Wage/Hour Status: Nonexempt Pay Grade: 6 – Auxiliary Days: 240 Reports To: Director of Maintenance