OFFICE ADMINISTRATOR

JOIN OUR TEAM! At Tomarco Contractor Specialties LLP / ISAT Total Support, our success is built on the people behind our work. We bring together experienced professionals in engineering, project management, manufacturing, and construction support to deliver solutions for some of the industry's most complex projects. We value teamwork, accountability, innovation, and a commitment to quality. We encourage our team members to contribute their expertise, take ownership of their work, and grow professionally in an environment that values collaboration and strong client relationships. Our employee tenure speaks for itself, with many of our team members building long and rewarding careers with us.

EMPLOYEE COMPENSATION AND BENEFITS:

• Medical, dental, and vision coverage
• 401(k) program with matching contributions
• $100,000 in life insurance coverage
• Accelerated growth opportunities
• Access to the largest construction projects
• Offices nationwide
• A competitive and rewarding environment
• A diverse and inclusive workplace
• A robust internal training portal
• Pet insurance

YOUR CAREER STARTS HERE!

ABOUT US:

Tomarco Contractor Specialties LLP / ISAT Total Support is a pioneer in MEP subcontractor services, combining engineering expertise, manufacturing experience, and wholesale distribution. Since 1977, our commitment to innovation has helped reduce costs, accelerate installation, and create safer working environments for projects of all sizes worldwide. Our team of more than 900 professionals specializes in MEP support design, engineering, technical VDC, project management, detailing, project support, fabrication, offsite manufacturing and assembly, and more. We provide comprehensive solutions through a collaborative approach that streamlines design and construction and reduces project completion times.

PURPOSE/SUMMARY:

The Office Administrator helps keep our workplace running smoothly and efficiently. This role covers a wide range of responsibilities, including supporting office needs, coordinating with vendors, organizing events, and providing general administrative support. Serving as the go-to person for office-related matters, the Office Administrator helps ensure an organized, welcoming, and productive environment for employees and visitors alike.

RESPONSIBILITIES OF THE POSITION

• Communication Support: Answer direct phone calls, greet visitors, and assist with general inquiries.
• Office and Facility Coordination: Monitor office and building needs, coordinating with vendors and service providers.
• Vendor & Supply Oversight: Order, distribute, and track office supplies while managing vendor services.
• Basic Financial Tasks: Process deposits, track expenses, and assist with preparing simple financial reports.
• Mail & Shipping: Handle incoming and outgoing mail, packages, and shipping logistics.
• Order & Record Keeping: Maintain accurate records of orders, invoices, and office documentation. Event Support: Assist with planning and setting up meetings, events, and office celebrations. Administrative Assistance: Provide filing, scheduling, document preparation, and general administrative support to leaders and teams.
• Additional Responsibilities: Take on other projects and duties as assigned to support office operations.

QUALIFICATIONS AND EDUCATION

• High school diploma or GED required; Associate degree in Business Administration, Office Administration, Accounting, or a related field preferred.
• 1–3 years of administrative, office coordination, customer service, or related experience preferred.
• Strong verbal and written communication skills with a professional and welcoming approach.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities.
• Strong attention to detail and ability to maintain accurate records, invoices, orders, and documentation.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, and Teams.
• Ability to perform basic financial and administrative tasks, including processing deposits, tracking expenses, and maintaining supporting documentation.
• Strong customer service and interpersonal skills when interacting with employees, visitors, vendors, and service providers.
• Experience coordinating office supplies, vendors, building needs, mail, shipping, and deliveries.
• Ability to assist with calendar management, scheduling, meetings, and company events.
• Strong problem-solving skills and the ability to take initiative when addressing day-to-day office needs.
• Ability to handle confidential or sensitive information with professionalism and discretion.
• Dependable, adaptable, and comfortable working independently as well as collaboratively with different departments and leadership.

ADDITIONAL REQUIREMENTS: The successful candidate must also pass a background check.

EQUAL OPPORTUNITY EMPLOYMENT:

Tomarco Contractor Specialties/ISAT Total Support is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to qualified applicants without regard to protected characteristics under applicable federal, state, and local laws.