Purpose and Scope
This Senior Project Manager position, under minimal supervision, is accountable for leading and managing multiple strategically-focused projects simultaneously. Responsible for planning and execution in conjunction with technical leads of strategic projects within Tolmar Operations including, but not limited to, MS&T, Supply Chain, Manufacturing, Engineering, and Quality), while adhering to budget, scope, timeline, and manufacturing schedule requirements. Support and collaborate closely with Operational functions and manufacturing and packaging CMO’s where applicable, on projects or initiatives in the areas of operational excellence, lifecycle management, business continuity and performance, process optimizations and remediations, and technology transfers; ensuring compliance with all Tolmar’s cGMP, SOP’s, FDA, EH&S and DEA regulations.
This role will be responsible for identifying and managing cross-project dependencies, critical items, risks, and issues. Sr Project Manager will communicate at all levels of the organization and be responsible for recognizing and engaging key stakeholders quickly and early in the process. Additionally, will help to implement project management processes and Enterprise Program Management Office’s (EPMO) methodologies.
Essential Duties & Responsibilities
Communication, Stakeholder Management, and Leadership Engagement
· Maintains motivated, high performing multi-disciplinary Project Teams in a matrix environment, and functions as a project advocate.
· Cultivates teamwork through leadership and identifies and escalates knowledge or skill gaps on project teams where needed.
· Connects project milestones directly to overarching business goals and strategies
· Enables effective leadership/Steering Committee engagement with clear, timely communications, escalating issues with adherence to established oversight processes, formal decision-making structures, and compliance
· Facilitates and/or reports to Steering Committee meetings as needed
· Has the ability to influence leadership on complex concepts, anticipating potential objections, and supporting the adoption of a different point of view.
· Builds and maintains strong relationships with customers, business partners, resource managers, and senior leadership.
· Ability to lead and train teams in new process deployment, organizing, prioritizing, developing, and coaching.
Project Management
· Successful management and delivery of complex programs, multiple projects/workstreams; understand and be able to communicate interdependencies and conflicts between projects.
· Responsible and critically aware of project milestones and on time completion of the deliverables.
· Drives transparency of program workloads, finances, commitments, and expectations.
· Responsible for identifying and resolving, with the assistance of management, conflict, prioritization, scheduling resources. Requests additional help and resources to support and maintain project timeline.
· Responsible for identifying potential risks and issues in meeting project timelines, and work with team for effective mitigation and resolution.
· Drives/Supports functions with the preparation of business cases, plans, budgets and artifacts necessary to comply with the Portfolio Management/Project Management Processes, along with supporting the overall program objectives.
· Coordinates management and technical decision-making; scheduling with PMO/governance project go/no go decision meetings at agreed upon milestones.
· Monitor assigned project budgets and revise project forecasts, where applicable, and inform Operations functional heads and Finance of changes.
· Develop and maintain detailed Microsoft Project timelines for assigned projects for review with the Core/Sub Team(s).
· Schedule and coordinate project specific team meetings as appropriate/required. Write, distribute, and maintain team meeting agendas and minutes.
· Perform other duties as assigned.
Knowledge, Skills & Abilities
· Working knowledge of cGMP, GLP, QbD and QA/QC principles and practices.
· Requires specialized depth and breadth of expertise in industry, Program Management, and business acumen.
· Solves complex problems with broad business impact.
· Expert knowledge of project management techniques (CPM, Gantt, PERT, etc.).
· Excellent skill in effective oral and written communication.
· Demonstrated problem solving skills.
· Strong sense of urgency.
· Keen attention to detail and highly organized.
· Ability to focus on multiple tasks simultaneously.
· Strong critical thinking.
· Ability to identify and manage cross-functional and cross project impacts.
· Self-motivated.
· Ability to develop program strategies, integrated program & project plans, budgets and timelines, and tracking/reporting it to corporate management.
· Ability to work with project & portfolio management software, MS Project (advanced user), Teams, SharePoint, Power BI, and spreadsheet data sources.
Core Values
This position is expected to operate within the framework of Tolmar’s Core Values:
· Center on People: We commit to support the well-being of our patients and treat our employees and those we serve as valued partners. By placing people at the heart of our actions, we actively engage, invigorate, acquire knowledge, and grow together with an enterprise-wide mindset that lifts the whole organization.
· Are Proactive & Agile: We embody a culture of engagement and action. With a hands-on approach, we fearlessly adapt to change. We anticipate, respond swiftly and efficiently to ignite a spirit that propels us towards extraordinary outcomes.
· Act Ethically: We are committed to consistently conducting our business in an ethical, compliant, and socially aware manner, in line with our purpose of positively impacting lives. We actively cultivate diversity, equity, inclusion & sustainability in our workplace.
· Constantly Improve: We are committed to a proactive, collaborative effort to enhance our products, systems, processes, and services by reducing waste, increasing efficiency, and improving quality. We strive to be innovative, embracing calculated risk-taking that drives better ways of working.
· Are Accountable: We think, act, and communicate with honesty, transparency, and clarity in alignment with our core values. We don't compromise our values for near term gain. We take accountability & ownership of our work, actions, successes, and setbacks. We strive to deliver our best as we shape the future.
Education & Experience
· Bachelor’s degree in business or scientific discipline required. Master’s preferred.
· Eight or more years Project Management experience.
· Project Management Professional (PMP) Certification. AGILE Certifications preferred.
Working Conditions
· Working conditions are consistent with a normal office environment and/OR remotely from home office.
· Works mainly in the Mountain Standard Time (MST) zone
· Periodic travel required as determined by the project
Compensation and Benefits
- Pay: $130,000 to $145,000 per year, depending on experience
- Benefits summary: https://www.tolmar.com/careers/employee-benefits
Tolmar compensation programs are focused on equitable, fair pay practices including market-based base pay and a strong benefits package. The final compensation offered may vary from the posted range based on the selected candidates qualifications and experience.
Tolmar is an Equal Opportunity Employer. We do not discriminate on the basis age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local law. It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors.