Non-profit Director

Toadfish Conservation Coalition Non Profit (TCC) Position Type: Part-Time Location: Charleston, SC

Position Overview

The Toadfish Conservation Coalition (TCC) is a 501(c)(3) nonprofit organization dedicated to protecting and restoring coastal ecosystems through conservation initiatives, strategic partnerships, fundraising, and community engagement.

TCC is seeking a highly organized, motivated, and community-oriented individual to serve as its Director of Operations & Community Engagement. This part-time position is responsible for overseeing the Coalition's administrative operations, financial coordination, charitable giving, fundraising initiatives, community partnerships, and events.

The ideal candidate is a self-starter who can independently manage multiple responsibilities, cultivate meaningful relationships, and help advance the Coalition's mission through both operational leadership and hands-on community involvement.

Key Responsibilities

Nonprofit Administration & Compliance

• Oversee day-to-day administrative operations of the Coalition.
• Coordinate annual tax preparation by organizing financial records, documentation, and required information for the organization's accountant.
• Manage applications, renewals, and documentation for applicable permits, licenses, and regulatory requirements, including temporary nonprofit licenses (TNLs).
• Maintain organized records of financial transactions, charitable contributions, sponsorships, and operational activities.
• Coordinate with external accountants and other professional service providers to support ongoing nonprofit compliance.
• Identify opportunities to improve administrative processes and organizational efficiency.

Financial Management & Charitable Giving

• Maintain accurate and organized financial records using QuickBooks.
• Track donations, sponsorship revenue, fundraising proceeds, and operational expenses.
• Assist with budget development, financial reporting, and expense management.
• Research and identify conservation organizations, foundations, and restoration projects that align with TCC's mission.
• Coordinate approved charitable contributions and grant disbursements to conservation partners.
• Maintain records of donations and support communication with recipient organizations.

Board Management & Organizational Coordination

• Organize and facilitate board meetings, including scheduling, preparing agendas, and coordinating relevant materials.
• Provide updates on fundraising initiatives, financial activity, conservation partnerships, and upcoming events.
• Serve as a liaison between board members, organizational leadership, and external partners.
• Coordinate follow-up on board initiatives and organizational priorities.

Fundraising, Sponsorships & Partnerships

• Develop and maintain relationships with sponsors, donors, local businesses, and community partners.
• Identify and pursue fundraising and sponsorship opportunities that support the Coalition's mission.
• Coordinate sponsorship contributions, donor communications, and recognition opportunities.
• Solicit and organize in-kind donations for fundraising events, auctions, and raffles.
• Maintain relationships with existing supporters while identifying opportunities to expand the Coalition's network.
• Collaborate with conservation organizations and nonprofit partners on fundraising and community initiatives.

Event Planning & Fundraising Execution

• Lead the planning, coordination, and execution of TCC fundraising events, including the Coalition's annual signature fundraiser, Shellabration.
• Manage event logistics, vendor coordination, sponsorship fulfillment, ticketing, and guest communications.
• Recruit participating restaurants, businesses, volunteers, and event partners.
• Coordinate event budgets, schedules, promotional materials, and on-site operations.
• Oversee fundraising components, including silent auctions, raffles, and donated experiences.
• Support the planning and execution of smaller fundraising events and collaborative community initiatives throughout the year.

Conservation Initiatives & Community Engagement

• Research and identify coastal conservation initiatives and nonprofit organizations that align with TCC's mission.
• Develop and maintain relationships with environmental organizations and restoration partners.
• Organize community beach cleanups and other environmental stewardship initiatives.
• Identify volunteer opportunities and coordinate TCC's participation in local conservation events.
• Represent the Coalition at community events, volunteer activities, and partner initiatives.
• Support efforts to increase awareness of coastal conservation and encourage community involvement.

Qualifications & Skills

• Strong organizational skills with the ability to independently manage multiple projects and deadlines.
• Excellent written and verbal communication skills.
• Experience in nonprofit administration, event management, fundraising, operations, or a related field preferred.
• Familiarity with QuickBooks or similar accounting software.
• Experience coordinating events, vendors, sponsors, or community partnerships.
• Strong interpersonal skills and confidence communicating with board members, donors, business owners, and community organizations.
• Proficiency with Google Workspace and other administrative tools.
• Ability to work independently while collaborating with organizational leadership and external partners.
• Interest in coastal conservation, environmental stewardship, and community engagement.
• Flexibility to attend occasional evening or weekend events, board meetings, and volunteer activities.

Position Expectations

This is a part-time position requiring a balance of independent administrative work, relationship management, and hands-on event coordination. Workload may fluctuate throughout the year, particularly during major fundraising events and annual nonprofit reporting periods.

The Director will play an important role in maintaining the Coalition's organizational operations while helping expand its fundraising impact, conservation partnerships, and community presence.