Human Resources Assistant

SUMMARY – The Human Resources Assistant provides administrative and operational support to the Human Resources department with responsibilities in the areas of recruitment, onboarding and offboarding, benefit related billings and reimbursements, employee appreciation initiatives, and other HR functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Human Resources:

• Responsible for coordinating the recruitment process, including creating and updating position descriptions, posting job openings internally and externally, reviewing candidate applications and resumes, performing pre-screening interviews, coordinating additional interviews with hiring managers, and completing background checks and other applicable pre-employment processes.
• Responsible for onboarding new hires and coordinating necessary paperwork and first day preparations.
• Coordinate new hire orientation and follow up throughout the onboarding process.
• Responsible for the offboarding process for departing employees and ensuring all necessary paperwork is completed.
• Process, review, and track benefit carrier invoices and other benefit-related billings or reimbursements.
• Coordinate quarterly employee appreciation activities.
• Assist with the annual performance evaluation process, including monitoring completion and following up on outstanding evaluations as needed.
• Maintain accurate and organized Human Resources records and documentation.
• Maintain confidentiality in all matters involving employees, applicants, benefits, payroll, and other sensitive information.
• Assist with additional Human Resources duties and projects as assigned.

Supervisory Responsibilities:

None.

Qualifications

Required Qualifications In order to perform this job successfully, an individual must be able to perform each essential duty satisfactorily, with or without reasonable accommodation. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and/or Experience:

• High school diploma or equivalent required.
• Three (3) years of Human Resources experience or an equivalent combination of education and experience required.

Skills and Competencies:

• Commitment to confidentiality, integrity, and compliance standards.
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail with a focus on accuracy.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to work effectively with employees, applicants, and members of management.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Access).
• Ability and willingness to learn and apply acquired knowledge and skills.
• Prompt and reliable.
• Ability to adapt to changes in processes, procedures, systems, and technology.

Work Environment The characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. This is not an exhaustive list of all possible work conditions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is primarily performed in an office environment with a moderate noise level typical of administrative and banking operations.
• Ability to remain in a stationary position for extended periods while performing computer and administrative work.
• Ability to access files and equipment as needed to perform assigned duties.
• Ability to operate computers, scanners, and standard office equipment and to handle documents accurately.
• Ability to review detailed information and computer screens for extended periods.
• Ability to communicate effectively with internal staff in person and by phone.
• Ability to occasionally lift or move light items, such as files or document boxes, generally up to 25 lbs.
• Ability to work standard business hours, with flexibility for additional hours based on operational needs.
• Occasional travel required for meetings and training. Reliable transportation is required.

Thumb Bank & Trust offers a comprehensive benefits package that includes medical, dental, vision, life, 401k, Employer Stock Ownership Plan (ESOP), and more.

EEO Employer/Vet/Disabled