Archived listing. The details below describe a past opening.
Position Summary Thomas More University, a private Catholic University rooted in the Liberal Arts and dedicated to preparing students for lives of leadership, service, and purpose, invites applications for the position of Interim Registrar. The Registrar serves as the University's chief steward of academic records and is responsible for ensuring the integrity, accuracy, security, and accessibility of all student academic information. Reporting to the Vice President for Academic Affairs, the Registrar provides strategic leadership for the Registrar's Office, oversees the administration of academic policies and procedures, and supports student success through exceptional service to students, faculty, staff, and external stakeholders. The successful candidate will be a collaborative leader who demonstrates strong organizational and analytical skills, a commitment to regulatory compliance, and the ability to leverage technology and data to support institutional effectiveness. About Thomas More University Thomas More University is a Catholic Liberal Arts institution sponsored by the Diocese of Covington and guided by the Catholic Intellectual Tradition. The University is committed to educating the whole person through academic excellence, ethical leadership, service, and lifelong learning. All employees are expected to perform their duties in a manner that reflects the University's core values, including:
- Respect for the dignity of every person
- Responsibility toward fellow human beings
- Respect for life
- Appreciation for diversity and inclusion
- Professionalism and integrity
- Compassion and service to others
- Adherence to ethical principles and professional standards
Key Responsibilities
Academic Records & Compliance
- Ensure the security, accuracy, and integrity of all student academic records.
- Serve as the University's primary authority on academic records administration and compliance.
- Act as the University's FERPA Compliance Officer, providing guidance, training, and resources to faculty and staff.
- Oversee all enrollment and degree verification processes, including reporting to the National Student Clearinghouse.
- Certify student veteran educational benefits in compliance with applicable federal regulations.
- Process graduation applications and verify degree completion requirements.
- Complete academic standing reviews and athletic eligibility certifications.
Academic Policy Administration
- Develop, implement, interpret, and enforce academic policies and related University procedures.
- Maintain the University Catalog, academic calendar, and course schedule.
- Ensure consistent application of transfer credit policies and articulation agreements.
- Work collaboratively with academic departments to establish and maintain transfer equivalencies.
Leadership & Operations
- Provide leadership and supervision for Registrar's Office personnel, including hiring, training, performance management, and professional development.
- Manage departmental budgets and resources.
- Ensure high-quality service delivery in registration, grading, transcripts, records management, and related student services.
- Establish and maintain academic data standards, validation procedures, and reporting practices.
Technology & Data Management
- Serve as the primary business analyst and power user for the University's student information system.
- Collaborate with Information Technology and campus stakeholders to optimize academic systems and reporting.
- Manage and maintain degree audit processes within the student information system.
- Support institutional reporting, data governance, and continuous process improvement initiatives.
University Engagement
- Chair the University's Graduation Committee and lead planning for Commencement ceremonies.
- Serve on the Academic Affairs Committee and Athletic Compliance Committee.
- Participate in orientation programs, commencement activities, and other student-centered events.
- Represent the Registrar's Office on institutional committees and strategic initiatives as assigned.
Required Qualifications
- Bachelor's degree from an accredited institution.
- Progressive experience in higher education administration, preferably in a Registrar's Office, Academic Affairs, Enrollment Management, or related area.
- Demonstrated supervisory and leadership experience.
- Strong understanding of student records management and academic policy administration.
- Knowledge of FERPA and higher education regulatory requirements.
- Excellent written, verbal, and interpersonal communication skills.
- Strong analytical, organizational, and project management abilities.
- Ability to manage multiple priorities while maintaining exceptional accuracy and attention to detail.
Preferred Qualifications
- Master's degree in Higher Education Administration, Educational Leadership, Business Administration, or related field.
- Experience with Jenzabar student information systems and related products.
- Experience with degree audits, institutional reporting, and academic data management.
- Familiarity with National Student Clearinghouse reporting and veterans' educational benefits certification.
- Experience supporting accreditation, compliance, or institutional effectiveness initiatives.
Core Competencies
The successful candidate will demonstrate:
- Leadership and personnel management skills
- Commitment to data integrity and confidentiality
- Strategic thinking and problem-solving abilities
- Strong customer service orientation
- Excellent communication and relationship-building skills
- Ability to lead complex projects and meet deadlines
- Sound judgment and professional discretion
Physical Requirements
This position is primarily office-based and requires:
- Extended periods of sitting and computer usage
- Frequent use of standard office technology
- Ability to communicate effectively with students, faculty, staff, and external constituents
- Occasional lifting, carrying, and movement of materials related to office operations and University events
- Occasional travel for professional development or University-related activities
Employees may be required to travel off-site as needed and must possess a valid driver's license, proof of insurance, and the ability to meet University driving requirements when operating a vehicle for University business. Application Process
Qualified candidates should submit:
- Cover letter
- Resume/Curriculum Vitae
- Contact information for three professional references
Thomas More University is an Equal Opportunity Employer committed to creating a diverse and inclusive educational and work environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law. Join Thomas More University and help support the academic success and educational mission of a vibrant Catholic university dedicated to transforming students and communities through education.
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