Grants Administrator Team Leader

Summary / Purpose

The Grants Administrator Team Leader provides leadership, guidance, and work direction to the Grants Administration team while also performing grant administration responsibilities. The Team Leader works closely with the Program Leader to ensure program goals and compliance requirements are met.

Essential Duties & Responsibilities

• Provide leadership, work direction, supervision, and support to the team
• Monitor program activities and team performance to ensure assigned contract deliverables, requirements, and deadlines are met
• Support the implementation of assigned departmental strategic plan goals, strategies, and action items, and monitor progress toward established outcomes
• Participate in interviewing, hiring, and termination processes in partnership with the Program Leader and Human Resources
• Train, onboard, and mentor new and existing staff
• Conduct regular check-ins with staff
• Conduct performance appraisals and support employee development
• Review and approve employee time sheets
• Review, process, award applicants
• Process reimbursement requests
• Communicate and follow up with quality coaches or programs to resolve documentation issues or missing documents
• Manage returns/exchanges as needed
• Monitor compliance with program policies, rules and procedures
• Maintain database and files of participating early childhood programs
• Develop and implement policy and procedures within department
• Assist Program Leader in creating agendas for assigned meetings
• Collaborate with customers, coworkers and external partners
• Prepare reports as required, requested
• Timely, engaged participation in meetings
• Maintain regular, reliable attendance and perform additional duties as assigned

Requirements

Qualifications (Education, Experience, Skills)

Education:

• Bachelor’s degree in child development, early childhood family education, family support, human services or a related field and two years’ experience
• OR Associate’s degree in child development, early childhood family education, family support, human services or a related field; CDA and five years’ experience

Experience:

• 2+ years’ experience as a grant administrator, program administrator, or related experience
• Previous experience providing staff leadership, supervision, or mentoring
• Strong written and oral communication skills
• Knowledge of child development and/or Minnesota early childhood education field

Skills & Abilities:

• Working knowledge of MS Office programs (Outlook, Word, Excel and Publisher)

Physical & Work Environment Requirements

• This position is moderately active with requirements to travel around metro area frequently
• There are occasional requirements to lift over 20 pounds
• There is frequent keyboarding, computer use and communication via phone, email and in person
• Valid driver’s license, reliable personal vehicle and proof of insurance is required for metro area travel
• Occasional evening or weekend hours.