Track Administrator

This Job Description identifies minimum essential duties and responsibilities of a particular job and subject to possible modification to reasonably accommodate individuals with disabilities. Individuals that pose a direct threat or significant risk to the health and safety of themselves or others in the workplace, because of physical and or mental disabilities that cannot be eliminated or reduced by reasonable accommodation, will not be considered qualified for employment. Notify the Human Resources Manager if you require any accommodation (s) to perform any of the essential duties and responsibilities for this position.

1. TRACKS Data Entry a. Enter project data into the MCi TRACKS system b. Compile required daily, weekly, monthly, TRACKS reports
2. Avetta System Administration a. Enter Avetta system information b. Submit new hire information and order Avetta system badges
3. Procurement/Receiving a. Compile procurement requisitions b. Receiving materials at site
4. Health, Safety & Environment (in Avetta) a. Check training documentation for completeness, signatures b. Maintain training modules files c. Record and check safety compliances, file compliance data
5. Employee Liaison (in Avetta) a. Schedule indoctrination and/or training b. Communicate with Project Controller as required on delays, issues, labour, changes, etc. when not at site c. Liaison with Project Manager/Superintendent and Project Controls group d. General clerical – mail, filing, answer phone, maintaining bulletin/notice boards, meeting minutes, assist with client inquiries e. Local supply and personnel pick-ups and deliveries, where applicable f. Maintain confidentiality with respect to employee and candidate information g. The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive h. If required to operate a company vehicle during the course of employment, must meet the requirements to be an eligible user of company vehicles. Must possess a current Utah Driver’s License and acceptable driving record i. Responsible to keep work areas safe and free of hazards. Performs Field Level Risk Assessments. j. Must be able to comprehend written and verbal instructions as required to perform their duties in a safe and efficient manner k. Comply with daily, weekly and monthly safety directives, policies, and procedures l. Maintain confidentiality with respect to Redpath and client information m. Complies with and ensure compliance with Redpath’s Policies and Procedures as detailed in the appropriate manuals, handbooks, directives, Standard Operating Procedures (SOP) n. Able to work in excess of 40 hours a week, overtime, day shift, weekends, holidays and shift rotations o. Compliance with Redpath Core Competencies is an essential duty and responsibility p. The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive. q. Other duties and responsibilities as assigned

Working Conditions, Physical and Mental Demands:

1. Working Conditions a. Office setting, may be on a mine site or satellite office, may include underground visits b. Exposure to deadlines, multiple demands, distractions/interruptions c. While at site, dealing with surface and underground environment such as temperature extremes, moving machinery, noise and fumes
2. Physical Demands a. Sitting for long periods of time b. Site visits may require physical activity such as walking on uneven ground, climbing and the wearing of additional personal protective equipment c. Working on a computer for long periods of time
3. Mental Demands a. Mental effort to deal with multiple deadlines and shifting priorities b. Effort to ensure accuracy and completeness with all documentation c. Interaction with different people with varying personalities
4. Effort a. Operate computer, telephone, mobile phone, fax, scanner and photocopier b. Respond to inquiries, requests and sudden changes c. Exposure to most underground mining mobile equipment types and manufacturers d. Exposure to vibrations, dirt, dust, high and/or low temperatures, loud noise and hazardous substances such as explosives e. Includes working in different and changing environments and conditions in both surface and underground mining operations. f. Work is done in isolation and in the vicinity of working and moving equipment in both surface and underground mining environments g. Requires a high level of alertness to detect and report various hazards h. Exposure to deadlines, multiple demands, distractions and interruptions i. Lift and carry up to 25 lbs. in weight

Education:

Post-secondary education in Office Administration preferred.

Work Experience:

2-3 years in office administration

Computer Skills:

1. MS Office
2. SharePoint
3. E-mail
4. Internet
5. Fax/Photocopier
6. Telephone Systems

Knowledge Required:

1. Excellent verbal and written communication skills
2. Excellent customer service skills
3. Ability to adapt to change
4. Ability to work under pressure of fluctuating volume of demands
5. Ability to multitask and work effectively
6. Ability to prioritize and organize multiple requests
7. Interpersonal skills essential as incumbent is interacting with various employees, managers and clients
8. Ability to work independently and collaboratively
9. Must be able to demonstrate proper use and safe handling of tools, equipment and materials

Other Requirements:

1. Ability to pass background clearance check, drug screening and physical
2. Ability to prepare written reports and correspondence
3. Ability to work in a team environment with minimal supervision
4. High level of attention to detail, neatness and accuracy