Finance & Operations Coordinator

Finance & Operations Coordinator

Contract: 6 months

$26-29 per hour

Process: video interview + onsite

Industry: Manufacturing/distribution, scientific instruments

Hours: full-time

Location: Concord, MA (free parking)

WFH situation: Hybrid (4 days onsite to train for a few weeks and then 3 days onsite)

Why open: Project to issue tariff refunds to customers.

Job Description:

The Finance & Operations Coordinator will support a variety of functions across the Finance and Operations teams. The immediate priority for this role will be the Tariff Refund Project. The coordinator will initially focus on organizing and validating transaction data, gathering required documentation, coordinating with customers and internal stakeholders, and helping ensure refund submissions are completed accurately and on schedule. As the project progresses and core deliverables are established, the role will broaden to support additional responsibilities across Finance, Operations, and Order Management.

Key Responsibilities

Provide essential coordination support of the Tariff Refund Project, including data validation, documentation collection, discrepancy resolution, stakeholder follow-up, milestone tracking, and timely refund submission support.

Support day-to-day activities across Finance and Operations functions.

Develop a foundational understanding of designated operational processes and workflows within each department. (Finance / Operations / Order Management)

Assist with data entry and administrative tasks.

Communicate effectively with internal stakeholders and external customers

Maintain accurate records and ensure data integrity across systems.

Identify process inefficiencies and recommend improvements to enhance productivity and accuracy.

Collaborate with team members across departments to support business objectives and customer needs.

Assist with special projects and cross-functional initiatives as assigned.

Ensure tasks are completed accurately and within established deadlines.

Required:

Advanced proficiency in Excel and strong working knowledge of the Microsoft Office Suite.

Strong written and verbal communication skills.

Exceptional customer service and relationship-building skills.

Ability to work effectively in a fast-paced environment while maintaining a high level of accuracy and attention to detail.

Strong organizational and time-management skills.

Self-motivated with the ability to work independently and take initiative.

Collaborative mindset with the ability to work effectively across teams.

Strong analytical and problem-solving abilities.

Preferred:

Associate's or Bachelor's degree in Business, Finance, Operations, Supply Chain, or related field, or equivalent work experience.

Previous experience in administrative, operations, customer service, finance support, or business support role.

Experience working with ERP systems or business software platforms is a plus.

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