Event Specialist

Title: Event Specialist

Location: Hybrid in Lowell, MA (On-site Mon-Wed)

Pay: $35-$40/hr depending on experience

Duration: 6-month initial contract, possibility of extension or conversion depending on LOA coverage and business needs at the time

Hours: 8am-5pm EST (1 hr lunch) - Subject to change around events

The Planet Group is looking for an Event Specialist to join our client, a market-leading technology company that's transforming how organizations engage and empower their workforce.

Event Specialist Responsibilities:

• Work independently with guidance and direction from the Manager, Events.
• Serve as a primary planner for domestic events for up to 50 attendees, managing various aspects of these events from start to finish- this could include, but not limited to:
• Serve as main point of contact between primary event contact and other internal teams involved in planning the events
• Conduct pre- and post-event meetings as required to review/communicate group needs and feedback.
• Work with internal teams (i.e. creative, sales, AV etc.) to plan and execute various pre-event, onsite, and post-event logistics
• Manage event budgets to maximize savings that align with event goals. Maintain event-specific budget and reconcile all transactions accordingly
• Manage aspects of food and beverage, audio-visual, wired/wireless connectivity, and all other logistics necessary for a successful meeting
• Create and manage attendee list, registration, and hotel rooming lists
• Manage group room blocks and meeting spaces
• Responsible for coordinating all event related communications
• Collaboration with multiple team members, as all pieces of the meeting will touch upon each other
• Manage relationships with external event vendors - including contracts and invoices
• Interact with other teams to obtain feedback on quality and service levels
• Clearly communicate and explain detailed information to management, staff, vendors, and stakeholders.
• Perform all job responsibilities with adherence to company standards, policies, and procedures.
• Additional tasks may apply.

Event Specialist Qualifications:

• 2+ years of experience managing events of varying sizes, complexity, and impact
• Bachelor's Degree or equivalent work experience
• Experience with various software programs preferred, such as Microsoft Office, Concur, and Cvent
• Strong written and verbal communication skills
• Strong project management skills, analytical ability, both creative and strategic thinking
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Ability to balance and negotiate event needs and demands
• Demonstrated capacity to achieve high-performance goals and meet deadlines in a fast-paced environment
• Ideal candidate will be a self-starter, highly resourceful team-player, with the ability to be extremely effective and who is comfortable working in teams and independently