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Academic Advisor
University System of Georgia
GA
…by interpreting information related to course descriptions, program requirements, prerequisites, and registration procedures. Play a vital role in maximizing undergraduate student…
Added just now
PS
Executive Assistant Administrator
Piper Sandler & Co.
NY
- $80,000 to $90,000 USD / year
We are currently looking for an Executive Assistant to support Investment Banking in our New York City office.
Added 1 min ago
CD
Program Assistant II
Child Development Associates
CHULA VISTA, CA
- $26.26 USD / hour
As a Program Assistant II, you will perform a variety of administrative and program support duties for the Child Care Provider Payments Program to ensure compliance and quality standards…
Added 1 min ago
10 Month Administrative Assistant - Temporary Registrar (2026-2027 school year)
MSD of Lawrence Township
Indianapolis, IN
…student records (e.g., transportation, free and reduced lunch program, attendance,…
Added 3 mins ago
PP
Seasonal Resort Associate - Richmond Airport
Pet Paradise
Richmond, VA
- $13.5 USD / hour
Our Unleashed Leadership Academy, where you'll receive hands-on leadership training for the next steps in management with Supervisor and Assistant Manager opportunities companywide!
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Resort Associate - Winter Garden
Pet Paradise
Winter Garden, FL
- $15 USD / hour
Our Unleashed Leadership Academy, where you'll receive hands-on leadership training for the next steps in management with Supervisor and Assistant Manager opportunities companywide!
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Front Desk Supervisor - Plano Custer
Pet Paradise
Plano, TX
- $16.5 USD / hour
Our Unleashed Leadership Academy, where you'll receive hands-on leadership training for the next steps in management with Supervisor and Assistant Manager opportunities companywide!
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Administrative Assistant
Corewell Health Corporate
Grand Rapids, MI
Manage complex calendars for program leaders and key stakeholders, including AA support for Ron Bussa
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Medical Assistant Southwestern Medical Clinic
Corewell Health Corporate
Bridgman, MI
Under the direction of a licensed professional, the Medical Assistant performs and oversees functions within scope of practice related to the clinical activities, including but not limited…
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Medical Assistant Urology
Corewell Health Corporate
St Joseph, MI · Niles, MI
Under the direction of a licensed professional, the Medical Assistant performs and oversees functions within scope of practice related to the clinical activities, including but not limited…
Added 4 mins ago
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Assistant Project Manager
Scientific Research Corporation
Norfolk, VA
- $126,050 USD / year
Providing program management support for ONI activities
Added 4 mins ago
Assistant Chemist I, Analytical Lab (3rd shift, Sun-Thurs) - Sturgis, MI Plant
Abbott Laboratories
MI
Vacation – 120 hours of accrued vacation (1st yr is prorated) + vacation buy program + 3 personal days + 10 paid holidays
Added 5 mins ago
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Assistant Store Manager
Community Choice Financial Family of Brands
Goose Creek, SC
- $16 USD / hour
As an Assistant Store Manager (ASM), you’ll support our customers through real financial needs while gaining hands-on experience running a store. You’ll develop your leadership skills in…
Added 5 mins ago
Assistant Bowling Coach
Vinton-Shellsburg CSD
Vinton, IA
…specific sport in a safe, productive and well-organized athletic program that aims to benefit all…
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Assistant Nurse Manager Med Surg Tele Days
Team Member Services
United States
Ability to manage the business of healthcare delivery on their unit, including assessing and managing financial practices/Productivity management
Added 5 mins ago
Assistant Nurse Manager
Team Member Services
United States
Ability to manage the business of healthcare delivery on their unit, including assessing and managing financial practices/Productivity management
Added 5 mins ago
2026-27 Assistant Baseball Coach - River Ridge High School
North Thurston Public Schools
Lacey, WA
BASIC FUNCTIONS: Provides positive learning experiences associated with the sports program. Provide guidance, leadership, and the fundamental skills necessary to execute the program in a…
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2026-27 Head Girls Golf Coach - River Ridge High School
North Thurston Public Schools
Lacey, WA
BASIC FUNCTIONS: Provides positive learning experiences associated with the sports program. Provide guidance, leadership, and the fundamental skills necessary to execute the program in a…
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26/27 7th/8th Grade Science Teacher @ McCain
Buckeye Elementary School District
AZ
- From $45,310 USD / year
…responsible for organizing and implementing an instructional program that will result in students achieving academic success in accordance with Buckeye Elementary School District…
Added 5 mins ago
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26/27 Middle School Assistant Wrestling Coach (Northeast Middle)
Kansas City School District - KCMO
Kansas City, MO
- $2,000 USD / year
Provide leadership for the school's athletic program through the continuous development, implementation, and enhancement of the sport(s) assigned, while promoting student-athlete growth,…
Added 5 mins ago
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2026/27 Assistant Boys Volleyball Coach (East High School)
Kansas City School District - KCMO
Kansas City, MO
- $4,500 USD / year
Provide leadership for the school's athletic program through the continuous development, implementation, and enhancement of the sport(s) assigned, while promoting student-athlete growth,…
Added 5 mins ago
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LPN - Licensed Practical Nurse Team Leader
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- Up to $35.54 USD / hour
…pursue future opportunities in supervision, education, unit management, or nursing administration, Elderwood offers multiple pathways for continued growth, including a 12-week training…
Added 5 mins ago
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Assistant consultant
modis
San Antonio, TX
- $44 to $45 USD / hour
Akkodis is seeking an Assistant consultant for a Contract with a client in San Antonio, TX. The ideal candidate will lead enterprise content management and document processing solutions…
Added 5 mins ago
LS
MIDDLE SCHOOL HEAD TEACHER, MODERATE SPECIAL NEEDS
League School for Autism
East Walpole, MA
- $69,500 to $80,000 USD / year
We are currently seeking a MIDDLE SCHOOL HEAD TEACHER, MODERATE SPECIAL NEEDS for our program in Walpole, MA. Annual salary range is $69,500 to $80,000 depending on degree, license, and…
Added 6 mins ago
Patient Educator
Eye Care Partners Career Opportunities
Blue Ash, OH
Certified Ophthalmic Assistant (COA) or Certified Ophthalmic Technician (COT) preferred

The Planet Group

Administrative Assistant

Cambridge, MA, United States

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Job details

Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

Admin Assistant

Location: Boston MA

Rate: $30-33

Duration: 3 months

Academic Programs Coordinator

Position Overview

Reporting to the Associate Dean for Academic Programs, the Academic Programs Coordinator provides high-level administrative, operational, and project coordination support for the Academic Programs Office.

Working in a fast-paced environment with multiple and competing priorities, the Coordinator anticipates needs, organizes information, monitors deadlines, supports decision-making, and facilitates communication among faculty, students, staff, Institute offices, and University partners. This position plays an important role in maintaining efficient office operations while supporting academic priorities, strategic initiatives, and cross-departmental projects.

The ideal candidate demonstrates strong organizational skills, sound judgment, attention to detail, discretion, and the ability to work independently while managing multiple responsibilities and moving projects forward collaboratively.

Key Responsibilities

Administrative Support -- Approximately 50%

• Provide comprehensive administrative support to the Associate Dean for Academic Programs, including coordinating travel arrangements, preparing briefing materials, maintaining organized files, and tracking follow-up commitments.

• Organize, implement, and maintain administrative systems, processes, and procedures to ensure efficient day-to-day office operations.

• Coordinate meetings, prepare agendas and supporting materials, record meeting minutes, and track action items and follow-up activities.

• Serve as a primary point of contact and source of information for the Academic Programs Office, facilitating communication among faculty, students, staff, Institute offices, and University partners.

• Maintain office systems, records, faculty appointment information, student and personnel records, shared files, and the Academic Programs Office SharePoint site.

• Gather, organize, and maintain departmental data to support reporting, analysis, evaluations, and decision-making.

• Support routine financial and administrative operations, including expense reporting, purchasing card transactions, and recordkeeping.

• Draft, compose, proofread, edit, and prepare correspondence, memoranda, reports, presentations, and other administrative materials.

• Coordinate facilities, logistics, and arrangements for meetings, conferences, seminars, and other departmental activities.

• Handle sensitive and confidential information with discretion and sound judgment.

• Perform additional administrative and operational duties as needed to support departmental goals.

Project and Program Coordination -- Approximately 50%

• Support the Associate Dean and program directors in planning and coordinating academic priorities, strategic initiatives, and cross-programmatic projects.

• Develop, organize, and maintain project plans, timelines, deliverables, action-item trackers, and other tools to support successful project execution.

• Coordinate projects and workflows across departments, ensuring information, decisions, and materials are communicated and advanced in a timely manner.

• Monitor project progress, deadlines, dependencies, risks, resource requirements, and outstanding issues; provide status updates and identify matters requiring attention or escalation.

• Support strategic planning, stakeholder engagement, program evaluations, and reporting initiatives by gathering, organizing, and analyzing relevant information.

• Maintain project documentation, records, and reporting materials to ensure accurate information and visibility into project status.

• Facilitate communication and collaboration among faculty, program directors, administrative staff, and other internal and external stakeholders.

• Identify opportunities to improve administrative processes, workflows, and project coordination.

• Provide additional project and program support as requested.

Required Qualifications

• Prior administrative, office coordination, program support, or project coordination experience.

• Strong organizational, time management, and prioritization skills, with the ability to manage multiple projects and competing deadlines.

• Ability to work independently with minimal supervision and exercise sound judgment when handling complex assignments.

• Experience maintaining records, organizing information, preparing reports, and coordinating administrative processes.

• Strong written and verbal communication skills, including the ability to compose, proofread, and edit professional correspondence and documents.

• Intermediate to advanced proficiency with Microsoft Office or comparable applications, including Outlook/email and calendar management, Word, Excel, PowerPoint, and SharePoint.

• Strong attention to detail and the ability to maintain accurate and confidential records.

• Ability to collaborate effectively with individuals across multiple departments and organizational levels.

• Demonstrated professionalism, discretion, initiative, and problem-solving skills.

Preferred Qualifications

• Experience supporting academic programs, higher education administration, or a university environment.

• Experience coordinating projects, strategic initiatives, meetings, and cross-functional activities.

• Familiarity with financial administration, purchasing card transactions, expense reporting, and departmental recordkeeping.

• Experience using project tracking tools, databases, SharePoint, and other administrative systems.

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More about this job

Skills

Microsoft Office
Decision making
Communication skills
Organizational skills
Attention to detail
Work independently
Administrative support
Microsoft SharePoint
Reporting
Procurement
Recordkeeping
Presentation skills
Logistics
Strategic planning
Stakeholder management
Documentation
Collaboration
Time management
Prioritization
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Problem solving
Education administration
Financial management

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