Jobs in the United States

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Added just now
Registered Nurse-Inpatient Staff
Veterans Affairs, Veterans Health Administration
Louisville, KY
Selective Service Registration is required for males born after 12/31/1959
Added just now
Quality Test Engineer (2nd Shift)
GE Appliances, a Haier company
Louisville, KY
Drive to maintain a partnership with our shop operations personnel to promote a team that reacts aggressively to factory inefficiencies.
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Registered Nurse-Emergency Department
Veterans Affairs, Veterans Health Administration
Louisville, KY
Selective Service Registration is required for males born after 12/31/1959
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Health System Specialist
Veterans Affairs, Veterans Health Administration
Louisville, KY
Added just now
3rd Party Plan Analyst
BrightSpring Health Services
LOUISVILLE, KY · Louisville, KY
…integrity of third party claim information and provide pharmacy operations support. The position specializes in pharmacy claim billing and reimbursement detail. Analyst are considered…
Added just now
WF
Customer Service & E-Commerce Associate Team Leader (Customer Service, In-Store Shopper Assistant Department Manager)
Whole Foods Market
Kirkland, WA
- $22.55 to $36.08 USD / hour
…orders, excellent pickup experience, team productivity, and program execution. You will monitor key performance indicator metrics and visual cues in-store to assess the Team’s performance…
Added just now
P
Truck Driver - CDL Class A - Penske Logistics
Penske
Shreveport, LA
- $23.25 USD / hour
Associates must have the ability to accept responsibility for their own safety, as well as the safety of others
Added just now
P
Truck Driver - CDL Class A - Penske Logistics
Penske
Little Rock, AR
- $28 USD / hour
Associates must have the ability to accept responsibility for their own safety, as well as the safety of others
Added just now
C
Gardener (Full-Time)
CHEEKWOOD
Nashville, TN
- $20 USD / hour
- Full-time
Understands and upholds the Cheekwood Mission, Vision and Values, and maintains great awareness and flexibility to accommodate and support organizational goals and operations.
Added 1 min ago
Program Director
Healogics Wound Care & Hyperbaric Services LLC
Suffolk, VA
The Program Director or Program Manager is responsible for the management and the strategic growth of the Wound Care Program for the assigned area of responsibility. This position is…
Added 1 min ago
Strategic Partner Associate
Motional
Las Vegas, NV
As a Strategic Partner Associate, you will serve as the hands-on bridge between Motional, key local stakeholders, and commercial partners. We are transitioning from development to…
Added 1 min ago
CG
Director, E-Commerce Operations
Creative Goods Merchandise LLC
New York, NY
- $85,000 to $95,000 USD / year
The Director, Ecommerce Operations will own the agency’s ecommerce vertical, managing internal teams on all deadlines and deliverables, in line with client needs and needs of the business.…
Added 1 min ago
FAC ENG/CARPENTER 2
The Kroger Co.
Salt Lake City, UT
Forklift certification required
Added 2 mins ago
2027 GBS ASCEND Program Associate - Sales Desk Phoenix
New York Life
Phoenix
Location Designation: Hybrid - 3 days per week
Added 2 mins ago
Senior Associate - Middleware Engineer
New York Life
Remote, United States
Develop reusable automation for provisioning, configuration, patching, validation, certificate management, and routine platform operations.
Added 2 mins ago
Senior Associate - Database Engineer
New York Life
Remote, United States
7-10+ years of experience in database engineering, database administration, platform engineering, SRE, or production operations supporting mission-critical data services.
Added 2 mins ago
Nutrition Assistant Manager
KIPP METRO ATLANTA COLLABORATIVE INC
Atlanta, GA
KIPP Atlanta Schools is part of the KIPP (Knowledge is Power Program) national network of free, open enrollment, college-preparatory schools dedicated to ensuring that every child grows up…
Added 2 mins ago
Public Benefits Specialist, Entry (Operations Support Specialist) Salem
Department of Human Services
United States
Must possess a valid driver's license and acceptable driving record to use state vehicles
Added 3 mins ago
Community Liaison Supervisor - Inwood Residence
Bowery Residents Committee
Manhattan, NY
The Community Liaison serves as the primary point of contact between the program and the surrounding community, promoting positive neighborhood relations, supporting client engagement, and…
Added 3 mins ago
Community Liaison Supervisor - Jack Ryan Residence
Bowery Residents Committee
Manhattan, NY
The Community Liaison serves as the primary point of contact between the program and the surrounding community, promoting positive neighborhood relations, supporting client engagement, and…
Added 3 mins ago
EHS Specialist
Amazon.com Services LLC
University Park, IL
…workplace safety, making a lasting impact on our people and operations. As your building's designated safety champion, you'll have the unique opportunity to build relationships, influence…
Added 3 mins ago
Mechatronic Apprentice I, RME
Amazon.com Services LLC
Pooler, GA
You must have the ability to work collaboratively and coordinate your activities with upstream and downstream operations partners
Added 3 mins ago
Production Supervisor (Powder Coating)
Roll up your sleeves!
Winchester, VA
…issues, and partner with Maintenance, Engineering, Quality, and Operations to improve overall department performance. This is a hands-on, working leader position, primarily in a…
Added 3 mins ago
CNC Laser Programmer
Qualdoc
Virginia Beach, VA
We are seeking an experienced CNC Laser Programmer to develop and maintain machine programs for sheet metal fabrication operations. This role is responsible for preparing cutting programs,…
Added 3 mins ago
Maintenance Engineer
REEDSVLLE
Reedsville, PA
For our office-based teams, this means working in-person at least 3 days per week · For this position, you must reside in or within commuting distance to Reedsville, PA

The Jaynes Team

Office Administrator

Las Cruces, NM, United States

Apply on recruiting.ultipro.com About employer

Applications open in a new tab.

Job details

Working hours: 40 to 50 hours per week
Posting language: English
Posted: Nov 13, 2026

Original job description

Summary/Objective

We are looking for a flexible and knowledgeable self-starter who can independently manage a variety of administrative responsibilities and serve as a reliable resource to the organization. The ideal candidate is highly organized, detail-oriented, comfortable working across multiple teams, and able to identify and resolve routine administrative issues.

Essential Functions

Coordinate day-to-day office administration and support office operations
Provide administrative support to senior management, including scheduling meetings, taking meeting minutes, entering expenses, and coordinating travel arrangements
Provide general administrative support to project teams as requested
Serve as an administrative resource to project management, estimation, and operations teams through collaboration and coordination
Assist with employee onboarding and offboarding activities
Coordinate with HR to maintain employee personnel files and related documentation
Assist with employee badging requirements and submissions
Coordinate and maintain office supplies and inventory
Coordinate mail, bank drops, deliveries, and other office errands as needed
Coordinate routine property maintenance and scheduling with vendors
Manage routine office vendor communications and follow-up
Maintain and organize subscriptions, memberships, licenses, and other administrative accounts
Set up and maintain subcontractor and vendor files
Monitor subcontractor insurance documentation and follow up on expirations or missing information
Receive vendor invoices, scan, route, and track invoices through the approval process
Receive, scan, code, and process office invoices
Request, collect, and maintain partial and final releases of liens
Assist with preparation of contract drafts and administrative documentation for review by senior staff
Assist with Certified Payroll on wage-decision projects
Maintain confidential employee, vendor, financial, and company information
Support administrative projects and process improvements
Occasional travel is required
Perform other duties and responsibilities as assigned

Qualifications

High school diploma or equivalent required; associate degree or relevant post-secondary education preferred
2+ years of experience in office administration, office coordination, or a related profession (construction industry experience is strongly preferred)
Proficient computer skills, including Microsoft Office products such as Outlook, Word, and Excel
Ability to communicate professionally in person, in writing, and over the phone
Ability to work independently and manage recurring responsibilities with limited supervision
Ability to exercise sound judgment and recognize when issues should be escalated
Ability to adapt to and learn new technology and processes
Ability to prioritize work projects and multi-task
Bilingual English/Spanish is strongly preferred

Competencies

High level of accuracy and attention to detail
Excellent organizational and time management skills
Strong follow-through and accountability
Solid listening and communication skills
Strong interpersonal and customer service skills
Ability to work independently and collaboratively
Good judgment and problem-solving skills
Strong technical capacity

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

The Office Administrator works primarily in a professional office environment and regularly interacts with employees, project teams, vendors, clients, and other business contacts. The position involves frequent coordination across departments and may require work outside of the office for business errands, vendor coordination, meetings, or other company-related activities. The work is generally performed in a standard office setting with moderate noise levels. The position may occasionally require work outside of the office for errands, deliveries, bank drops, or other business-related activities.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The physical demands of this position are typical of an office and administrative role. The employee is regularly required to sit, stand, walk, use a computer and telephone, and communicate with others. The position may occasionally require lifting, carrying, or moving office supplies, packages, files, equipment, and other materials weighing up to approximately 25 pounds. The employee may occasionally need to bend, reach, climb stairs, or perform other activities associated with office administration, document management, and business errands.

Position Type/Expected Hours of Work

This is a full-time non-union position. The scheduled hours are 40 to 50 hours per week Monday through Friday but may be extended as required to execute the tasks assigned.

Travel

This position may require occasional travel.

Required Education and Experience

High school diploma or equivalent required; associate degree or relevant post-secondary education preferred. Two or more years of administrative, office coordination, or related experience is preferred, with experience in the construction industry strongly preferred.

Additional Eligibility Qualifications

Must pass a pre-employment screen, including but not limited to a drug and alcohol screen, background check, motor vehicle records check, reference check and physical (if applicable).
Current and valid driver’s license in the state of permanent residence (must be insurable by Jaynes automobile insurance carrier in order to drive a Jaynes vehicle).
Must be eligible per Fleet Safety Management policy to operate a company vehicle or a personal vehicle for company purposes.

Work Authorization

Jaynes Corporation requires that all employees be legally authorized to work in the United States. Any person employed by Jaynes must complete the federal Employment Eligibility Verification Form (I-9) and will be entered into the federal E-Verify system.

AAP/EEO Statement

All employment decisions at Jaynes are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, sex, national, social, or ethnic origin, age, disability, genetics, sexual orientation, or any other status protected by the laws or regulations in the locations where we operate. Jaynes will not tolerate discrimination or harassment based on any of these characteristics.

Benefits

Jaynes Corporation is an employee-owned company and offers an exceptional benefits package. In addition to a competitive base salary, regular full-time employees are eligible for medical, dental, and vision insurance; a health savings account (HSA); dependent care flexible spending account (FSA); company-paid and supplemental life insurance; long term & short term disability insurance; cancer, accident & hospital indemnity coverage; retirement planning including 401k and Employee Stock Ownership Plan (ESOP); bonus plan; paid holidays; and up to 5 weeks of paid leave.

Additional wellness benefits include an onsite healthcare clinic for employees and their dependents, a comprehensive employee wellness program that includes financial incentives, free weekly yoga classes, an employee assistance program (EAP), and a fitness membership reimbursement program.

Regular part-time employees and interns are eligible for limited benefits.

PLEASE NOTE:

Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position’s role as part of the overall organization.

Rev. 08.26

Job descriptions do not list all tasks an employee might be expected to perform, and they do not limit the right of the supervisor to assign additional tasks, or otherwise modify duties to be performed, even if seemingly unrelated to the basic job.

Apply on recruiting.ultipro.com About employer

More about this job

Skills

Office administration
Administrative support
Scheduling
Project management
Estimating
Documentation
Payroll
Construction industry
Computer skills
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Work independently
Bilingualism
Attention to detail
Time management
Communication skills
Customer service
Problem solving
Use a computer
Document management
Valid driver's licence

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Work requirements

Jobs in the United States